Audio Visual Guidelines for Oral Presentations
For the 44th AAPM Annual Meeting, each scientific session room will
be equipped with:
- One digital projection system for single projection of Microsoft
35mm slide projectors, overhead projectors and TV/VCR displays will NOT
Speaker Ready Room - Room 513 - A
The Speaker Ready Room at the Palais des Congrès de Montréal
Convention Center is located in Room 513-A.
It will be equipped with the necessary equipment to review Microsoft
PowerPoint Presentations. Personnel staff will be available to assist
you with the viewing or testing of your presentation.
Saturday, July 13 - Wednesday, July 17: 7:00 am - 6:00 pm
Thursday, July 18: 7:00 am - 12:30 pm
For your Microsoft PowerPoint presentation
Presenters WILL NOT be permitted to hook a
laptop to the digital projector.
Presenters must bring their Microsoft PowerPoint presentation on PC
formatted media to the meeting, as described below.
If attending the meeting for the entire week:
- The DAY PRIOR to your presentation - Please bring your CD, 3.5"
disk, ZIP100 or 250 to Speaker Ready Room 513-A the day before your
session during the same hour as your scheduled presentation
to load the file into the presentation library and test your presentation.
We recommend visiting the same hour as your talk to reduce the number
of people in the Speaker Ready Room at any given time and to allow
for each presenter to have ample opportunity to speak with a technician
if necessary. All presentations loaded into the library will be
transferred to the PC in the room where the presentation will be
held. Librarians and technicians will be on duty in the Speaker
Ready Room to assist you with checking your talk and depositing
your file into the library. The support staff will not assist with
the editing of files.
- The day of your presentation - Please bring your CD, 3.5"
disk, or ZIP100 or 250 media with you to the presentation room as
a backup in case of emergency.
If attending the meeting only for the day of your presentation:
- You must visit Speaker Ready Room 513-A to load your presentation
on server and to test your presentation.
- As a backup, take your CD, 3.5" disk, ZIP100 or 250 media
to the presentation room.
- PLEASE BE ADVISED, you will be responsible for loading your presentation
onto the digital computer system. No technician will be available
to assist with this process. The technician will only be responsible
for assisting with the loading of slide presentations.
- PLEASE BE ADVISED, Session Chairs have been instructed to keep
the session on schedule. If you opt NOT to test your presentation
in the Speaker Ready Room and load it onto a ZIP disk and there
is a problem with the file that you have hand carried to the meeting,
you will be asked to either give your talk without the computer
presentation or withdraw your talk altogether.
Plan your PowerPoint Presentation
to be presented on a PC with the following configuration
Pentium III 800/ 128 MB RAM / 4.3 GB Hard Drive / Sound Blaster 64
Windows 98,Office 2000, Microsoft Media Player (MPG, AVI), Apple
Quicktime, Adobe Acrobat Reader
- There are known Mac to PC conversion issues with embedded movies
in PowerPoint presentations. For details see:
- No network access will be available from the presentation rooms.
- At the end of each day, the presentations for that day will be deleted
from the presentation room PCs and the library and will not be retrievable
- No one other than the presenter will have access to the presentation
file once it is checked into the library.
Please send an email to firstname.lastname@example.org
if you have a question about the configuration of the presentation PC,
or if you have needs that exceed the standard machine configuration.
All requests will be handled on a case-by-case basis.