Visual Guidelines for Oral Presentations
For the 45th AAPM Annual Meeting, each scientific
session room will be equipped with:
- One digital projection
system for single projection of Microsoft PowerPoint Presentations.
NOTE: No 35mm slide projectors, overhead projectors or TV/VCR
displays will be provided.
Ready Room – Room 27 A
The Speaker Ready Room
at the San Diego Convention Center is located in Room 27 A.
It will be equipped with the necessary equipment
to review Microsoft PowerPoint Presentations. Personnel staff
will be available to
assist you with the viewing or testing of your presentation.
Saturday, August 9 – Wednesday,
August 13: 7:00 am - 6:00 pm
Thursday, August 14: 7:00 am - 12:30 pm
your Microsoft PowerPoint presentation
Presenters WILL NOT be permitted to hook
a laptop to the digital projector.
Presenters must bring their Microsoft PowerPoint presentation
on PC formatted media to the meeting, as described below.
- The DAY PRIOR to your presentation - Please
bring your CD, ZIP100, 3½ disk, compact flash or JAZZ media to Speaker
Ready Room 27 A the day before your session during the
same hour as your scheduled presentation to load the file into
library and test your presentation. We recommend visiting
the same hour as your talk to reduce the number of people
Speaker Ready Room at any given time and to allow for each
presenter to have ample opportunity to speak with a technician
All presentations loaded into the library will be transferred
to the PC in the room where the presentation will be held.
Librarians and technicians will be on duty in the Speaker
Ready Room to
assist you with checking your talk and depositing your file
into the library. The support staff will not assist with
- The day of your presentation - Please bring
your CD, 3½ disk,
or ZIP100 media with you to the presentation room as a backup
in case of emergency. Please note there will be no compact
flash readers or JAZZ drives in the presentation room.
If attending the meeting only for the day of your presentation:
- It is strongly recommended that you visit
Speaker Ready Room 27 A to test the presentation and so that
your presentation can
be loaded onto a ZIP disk.
- After testing your presentation, you
will then take the ZIP file to the presentation room.
- If you
do not test your file in the Speaker Ready Room, you will take
your CD, 3½ disk, or ZIP100 media to
the presentation room.
- PLEASE BE ADVISED, you will be responsible
for loading your presentation onto the digital computer system.
will be available to assist with this process.
- PLEASE BE ADVISED,
Session Chairs have been instructed to keep the session on
schedule. If you opt NOT to test your
in the Speaker Ready Room and load it onto a ZIP disk
and there is a problem with the file that you have hand
carried to the
meeting, you will be asked to either give your talk
without the computer presentation or withdraw your talk altogether.
your PowerPoint Presentation to be presented on a PC with
the following configuration
Pentium III 800/ 128 MB RAM / 20 GB Hard Drive / Sound Blaster
64 (Sound) or better
Windows 2000, Microsoft PowerPoint 2002, Microsoft Media Player
(MPG, AVI), Adobe Acrobat Reader, Apple QuickTime, MathType4
- There are known Mac to PC conversion issues
with embedded movies in PowerPoint presentations. For details see: http://support.microsoft.com/support/kb/articles/Q201/3/08.ASP?LN=EN-US&SD=gn&FR=0
- No network access will be available from the presentation rooms.
- At the end of each day, the presentations for that day will
be deleted from the presentation room PCs and the library and will
not be retrievable by presenters.
- No one other than the presenter will have access to the presentation
file once it is checked into the library.
Please send an email to firstname.lastname@example.org if you have a question
about the configuration of the presentation PC, or if you have
needs that exceed the standard machine configuration. All requests
will be handled on a case by case basis.