| Audio Visual Guidelines for
For the 47th AAPM Annual Meeting, each scientific
session room will be equipped with one digital projection system for
single projection of Microsoft PowerPoint Presentations.
NOTE: No 35mm slide projectors, overhead projectors or TV/VCR
displays will be provided.
|Speaker Ready Room -
The Speaker Ready Room will be equipped with the necessary equipment
to review Microsoft PowerPoint Presentations. Technical staff
will be available to assist you with the viewing or testing of your
Saturday-Wednesday, 7:00 AM - 6:00 PM
Thursday, 7:00 AM - 12:30 PM
|For your Microsoft PowerPoint
Presenters WILL NOT be permitted to hook a laptop to the digital projector.
Presenters must bring their Microsoft PowerPoint presentation on PC
formatted media to the meeting, as described below.
- The DAY PRIOR to your presentation - Please bring
your CD, 3.5" floppy disk, or USB memory key to Speaker Ready Room 613 the day before
your session during the same hour as your scheduled presentation
to load the file into the presentation library and test
your presentation. We recommend visiting the same hour as your
talk to reduce the number of people in the Speaker Ready Room at any
given time and to allow for each presenter to have ample opportunity
to speak with a technician if necessary. All presentations
loaded into the library will be transferred to the PC in the room
where the presentation will be held. Librarians and technicians
will be on duty in the Speaker Ready Room to assist you with checking
your talk and depositing your file into the library. The support
staff will not assist with the editing of files. There will
no longer be ZIP or Jazz drives in the speaker ready room.
- The day of your presentation Please bring your
CD, 3.5" floppy disks, or USB memory key with you to the presentation room as a backup
in case of emergency.
- If attending the meeting only for the day of your presentation:
- It is strongly recommended that you visit Speaker
Ready Room 613 to test the presentation.
- PLEASE BE ADVISED, if you do not check your presentation into the
speaker ready room, you will be responsible for loading your presentation
onto the computer system in the presentation hall. No technician
will be available to assist with this process.
- PLEASE BE ADVISED, Session Chairs have been instructed to keep the
session on schedule. If you opt NOT to test your presentation
in the Speaker Ready Room and there is a problem with the file that
you have hand carried to the meeting, you will be asked to either
give your talk without the computer presentation or withdraw your
Plan your PowerPoint Presentation to
be presented on a PC with the following configuration:
Pentium III (minimum), 2.0 GHz or greater processor speed, 512K or greater RAM, 80
GB 7200 rpm HD, integral 16-bit audio, ATI X-300 PCI Express graphics card
with 64MB VRAM
Windows XP Pro, Powerpoint 2003 Pro, Acrobat Reader 7.0, Windows
Media Player 10, Quicktime 6.5, Math Type 4
- There are known Mac to PC conversion issues with embedded movies
in PowerPoint presentations. For details see: http://support.microsoft.com/default.aspx?scid=kb;en-us;821417
- No network access will be available from the presentation rooms.
- At the end of each day, the presentations for that day will be deleted
from the presentation room PCs and the library and will not be retrievable
- No one other than the presenter will have access to the presentation
file once it is checked into the library.
Please send an email to firstname.lastname@example.org
if you have a question about the configuration of the presentation
PC, or if you have needs that exceed the standard machine configuration.
All requests will be handled on a case by case basis.