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Exhibitor Personnel Registration Information

On-Line Personnel Registration

The Exhibitor Personnel Registration system will be open May 27, 2010.Exhibitors are allotted Complimentary Personnel Registrations based on booth size. Exhibitors may purchase additional Full Registrations or Technical Exhibits Only Registrations as necessary.

Please note: If you would like to have your personnel badges mailed to you prior to the start of the meeting, your registrations and payment must be complete by JUNE 11.  After June 11, you may still register your personnel but the badges WILL NOT be mailed – you will have to pick them up on-site. NO REFUNDS for Exhibitor Personnel Registration cancellations after June 11, 2010.

For registrations received by JUNE 11 - the Exhibitor Contact will be mailed a company packet via UPS containing personalized envelopes for ALL exhibitor personnel.  The personalized envelopes will contain the name badge, badge holder, and social function tickets. 

IMPORTANT: In order to make personnel registration changes on site, a badge MUST BE EXCHANGED for the new badge generated or FULL PAYMENT will be required.


Self Assessment Modules (SAMS)

Compilation of two Self Assessment Modules (SAMS) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). AAPM program organizers have identified sessions in Diagnostic, Nuclear Medicine and Therapy Physics to be offered with audience response technology at the annual meeting in 2010.

Number of SAMs sessions is to be determined.

  1. These sessions will allow those who require MOC to fulfill their SAMs requirements.
  2. Credits for these sessions are available only to attendees who pre-register for the modules.
  3. No SAMs registration will be offered on-site in Philadelphia.
  4. SAMS are available to Exhibitor Weekly (complimentary & paid) - not Hall Only.
  5. $10 fee for this item.

Please note that SAMs sessions are open to everyone, but only those pre-registered for the audience response technology will be eligible to receive an interactive response unit. Questions will be asked during the SAMs sessions, and participants must answer electronically in order to receive certification There is no pass/fail. The idea is to assess knowledge gained during the session.

Please call 508-743-0124 to add SAMS to an Exhibitor registration.

Exhibitor Personnel Registration Categories and Fees

No Refunds for Exhibitor Registration cancellations after June 11, 2010!

Categories Fees Registration Includes
Complimentary Personnel Registrations No Charge For each 10 feet x 10 feet booth purchased, your company will receive TWO complimentary personnel registrations. Each Complimentary Personnel Registration includes admission to the Technical Exhibits, Scientific Sessions & Symposia, AAPM Awards Ceremony and Reception, AAPM Midweek Mixer and Continuing Education Credits (each person must complete on-line survey and meet CAMPEP eligibility requirements).
Additional Full Registrations $525 each Includes admission to the Technical Exhibits, Scientific Sessions & Symposia, AAPM Awards Ceremony and Reception, AAPM Midweek Mixer and Continuing Education Credits (each person must complete on-line survey and meet CAMPEP eligibility requirements).
Technical Exhibits Only Registration $305.00 each Includes admission to the Technical Exhibits ONLY; no admission to Scientific Sessions.


Social Functions - Purchase of Additional Social Function Tickets

Exhibitors may purchase an unlimited number of social function tickets either pre-show via the Internet or on-site. Information regarding the online process will be included in the Online Exhibitor Service Kit.

Social Function Date Time Location Fees
AAPM Awards Ceremony Monday,
July 19
Ceremony:
7:30 pm - 8:30 pm

Ballroom B,
Convention Center

$14.00
AAPM Midweek Mixer Tuesday, July 20 5:30 pm -7:30 pm Grand Hall Ticket prices are:
- $30 (21 and over)
- $15 (ages 12 - 20)
- $10 (ages 3 - 11)
- free for children 2 and under

 

Awards Ceremony and Reception

Monday, July 19 • 6:00pm - 7:30pm
AAPM Awards Ceremony
Ballroom B, Convention Center
followed by a Reception, 7:30pm - 8:30pm

Tickets are $14 per person. Please note that this ticket is included in some registration categories. Tickets may also be purchased on site at the Registration counter at the Philadelphia Convention Center.

The American Association of Physicists in Medicine will honor AAPM award winners during a ceremony followed by a wine and cheese reception on Monday, July 19. Please remember your tickets.

 

Midweek Mixer

Tuesday, July 20 • 5:30pm - 7:30pm
Grand Hall
Please note: Each adult Midweek Mixer will include 1 drink ticket, good for beer or a glass of wine. Once your ticket is used, cash will be accepted. Nonalcoholic drinks will not require a ticket.

Ticket prices are:
- $30 (21 and over)
- $15 (ages 12 - 20)
- $10 (ages 3 - 11)
- free for children 2 and under

Please note that this ticket is included in some registration categories. Tickets may also be purchased on-site at the Registration counter at the Philadelphia Convention Center located on the bridge outside Halls A-B.

AAPM GAMMEX 5K Run/Walk

Tuesday, July 20 • 6:00am start timeFairmont Park Philadelphia
Fairmont Park - transportation provided

With over 9,200 acres, the Fairmount Park System claims 10% of the land in Philadelphia (City and County). Fairmount Park has been called "one of the largest urban parks in the country" (although other cities are catching on to this great idea and are collecting green space). This 5K takes place along the Schuylkill River front – one of the most beautiful locations in the park.

The race starts and ends at historic Boathouse Row.


5K Run Map

Race Start Distance from the Pennsylvania Convention Center = 1.89 miles

Shuttle buses will be provided.

Deadline to register is July 1. There is no on-site registration for this event.

Registered participants must come by the AAPM meeting registration area in the convention center on Monday, July 19, between 10:00am and 2:00pm, to sign a waiver and pick up a race number and t-shirt.

Thanks once again to Gammex for sponsoring this event.


The deadline to sign up for the 5K Run has passed. No on-site registration.

Exhibitor Sponsored Events

Links to Exhibitor Sponsored Events are posted here as a service to our exhibitors. There is no endorsement implied by AAPM.

Only companies officially exhibiting at AAPM 2010 may submit event announcements to be posted. To have a link to your event announcement posted here, send the url to Kathleen Dwyer.

Complimentary Guest Badges

New for 2010!! We will no longer provide exhibiting companies with hard copy Guest passes. Each exhibiting company is allotted 10 Guest passes (1 guest pass per day, per person). The registration system will allow you
to register your guests prior to the start of the show or you can wait to do it on-site.

Guest passes allow access to the EHIXIBIT HALL ONLY.
Guest passes WILL NOT be mailed in advance with your exhibitor badges. They must be picked up on-site.

Please Note: Guest Badges are not to be used by Exhibitor personnel. Gross violation of this rule may be
subject to the payment of a registration fee of up to $300 per violation.