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Registration

Registration Open

  • EARLY Registration Deadline: June 14, 2012 (11:59 PM EST)
  • Last Day to Register for SAMs: July 5, 2012 (11:59 PM EST)
  • Already registered? Click here to make edits or print an online receipt.
  • Take advantage of EARLY registration fees and register by June 14, 2012 (11:59 PM EST).
  • If you need assistance with registration, please call AAPM's registration call center at 1-508-743-8511 or
    send an e-mail to aapm@xpressreg.net.
  • Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Cancellations

  • Fees for registration will be refunded in full if written notice of cancellation is received by July 5, 2012.
  • No refund will be given for cancellations received after July 5.
  • Please send your written cancellation and refund request to aapm@xpressreg.net.

Check Payments

  • If you have registered at the EARLY rate and are paying by check, your payment must be received no later than June 14, 2012 (11:59 PM EST). If we do not receive your payment for the early registration fees by June 14, your registration type will be changed to reflect the regular registration fee.
  • Check payments for registration should be prepared as follows:
    AAPM 2012
    c/o Convention Data Services
    107 Waterhouse Road
    Bourne, MA 02532
  • AAPM's Federal Identification number is: 23-7057224

ACH or Wire Transfer Payments

ACH or wire transfer instructions are as follows:
Wells Fargo Bank
San Francisco, CA
ABA# 121000248 (domestic)
Swift: WFBIUS6S
Acct# 2000028809867

On-site Registration Days and Hours:

Registration will be held in the South College Street Concourse of the Charlotte Convention Center:

  • Saturday, July 28 - Wednesday, August 1 / 7:30 AM - 6:30 PM
  • Thursday, August 2 / 7:30 AM - 3:00 PM

MOC/SAMs (SELF ASSESSMENT MODULES)

Completion of two Self Assessment Modules (SAMs) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). AAPM program organizers have identified sessions in Diagnostic, Nuclear Medicine and Therapy Physics to be offered with audience response technology at the annual meeting in 2012.

How Do I Register for SAMs sessions/credits at the 2012 AAPM Annual Meeting?

  1. Pre-register for the meeting.  You will not be able to register for SAMs after July 5 (there will be no on-site registration.)  Prior to July 6, if you have already registered for the meeting, but did not register for SAMs, you can still add SAMs by calling the registration call center at 1-508-743-8511.

  2. You will be asked if you require Maintenance of Certification (MOC) as defined by ABR.  Say YES.

  3. You will be given the option to register for SAMs sessions ($10 to rent the audience response unit, and participate in as many SAMs sessions as you wish).

  4. When you arrive at the Charlotte Convention Center to pick up your badge and program materials, you will be given a ticket for your audience response unit.  Exchange your ticket for the audience response unit at the SAMs counter.  NOTE: You will be asked for credit card verification.  In the event you do not return your audience response unit, your credit card will be charged $175.

  5. Go to the SAMs sessions of your choice.  We'll post the list of SAMs sessions in May, and send an email to all AAPM members.

  6. During a SAMs session, the speaker will ask interactive questions.  You will be able to respond using your SAMs audience response unit.  The audience feedback will appear in real time on the screen. There is no pass/fail and you will not be graded on your responses.

  7. At the end of the meeting, please return your audience response unit to the SAMs counter.

  8. Post meeting, AAPM will provide the ABR with required statistical information of the SAMs program. AAPM will send to each SAM participant a listing of sessions evaluated, to be used by the participant for self-reporting the activities to the ABR. 

  9. To confirm attendance, attendees must complete the an on-line survey for the SAMs session. Internet terminals will be available on-site for this purpose. You may also use your own laptop at the Wireless Lounge either inside or outside the exhibit hall, or in the comfort of your hotel room. Please note you will require your badge I.D. in order to complete the session survey.

Don't require Maintenance of Certification, but still want to sit in on a SAMs session?

No problem.  The sessions are open to everyone.  An audience response unit is not required to attend.

 

Annual Meeting Registration Fees

  Early Bird Registration
by June 14
(USD$ Only)
Regular Registration
after June 14
(USD$ Only)
AAPM Member Weekly
includes tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out
Member $650 $865
Member Resident $260 $260
Member Junior $260 $260
Member Student $164 $164
AAPM Member Weekly
includes tickets to AAPM Awards Ceremony and Reception. May purchase Tuesday Night Out ticket separately
Emeritus $84 $84
Non-Member Weekly
includes tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out
Non-Member $1300 $1515
Non-Member Resident $360 $360
Non-Member Student $164 $164
Daily (Member and non-member)
does NOT include any Social Events. May purchase these separately.
Member Attendee Daily $340/day $340/day
Non-Member Attendee Daily $680/day $680/day
Member Resident Daily $95/day $95/day
Non-Member Resident Daily $190/day $190/day
Member Junior Daily $95/day $95/day
Member Student Daily $10/day $10/day
Non-Member Student Daily $10/day $10/day
AAMD Member (promo code is required)
includes tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out
Member $650 $865
Companions
does NOT include any Social Events. May purchase these separately.
21 and over $15 $15
Young Adult 12 - 20 $0 $0
Child Ages 11 and under (please note: children 11 and under are not allowed into the exhibit hall or session rooms) $0 $0

During the registration process you will be given the opportunity to rent an Audience Response Unit (ARU) or a Self Assessment Module (SAM). Each is briefly explained below:

Self Assessment modules (SAMs) & Audience response units (ARU)
Self Assessment Module (SAMs) $10 w/ $175 credit card deposit on-site Completion of two Self Assessment Modules (SAMs) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR).
Audience Response Unit (ARU) $10 w/ $175 credit card deposit on-site NEW for 2012!! Twelve interactive sessions will be offered during the 2012 Annual Meeting. These sessions will require the use of an ARU. Please note that if you would like to participate as an ARU participant, you WILL NOT get Maintenance of Certification credits for the sessions attended.

AAPM Medical Physics Review Course Registration Fees

Annual Meeting of the Radiotherapy Service Association (RSEA) Registration Fees Reg

The annual meeting of the Radiotherapy Service Engineers Association will take place July 28-29, 2012 in Room 201A of the Charlotte Convention Center.  The RSEA is an inclusive organization dedicated to promoting the profession of Radiotherapy Service through education, awareness and interaction.

  • Register by June 14: $120
  • Register after June 14: $180

Social Event Fees

Note! Before you purchase any of the social event tickets below, please make sure that it is not included with your registration type and fee. Tickets may also be purchased on site at the Registration counter at the Charolette Convention Center.

  • Awards & Honors Ceremony and Reception (Monday, July 30, 6:00pm - 8:30pm) - $14
  • Night Out (Tuesday, July 31, 6:30p - 10:00p)
    • Adult: $80
    • Ages 12 - 20: $72
    • Ages 3 - 11: $65
    • Ages 2 and under: free

 

Registration Type Qualification

  • Junior Member Weekly

    • This registration type is reserved for Junior Members of the AAPM only.
  • (Non-member) Resident Weekly | Review Course Student/Resident

    • In order to qualify for this registration type, you must fax a letter from your Program Director that includes:
      • institution name and address
      • phone, fax & e-mail of the program director
      • area of specialization (e.g., Radiation Oncology Physics, Radiation Oncology, etc.)
      • start date and intended completion date
    • Failure to fax this letter will render your registration incomplete. 
      Please fax or email the letter to:
      (508) 743-9601, aapm@xpressreg.net
      attention AAPM REGISTRATION
  • (Non-member) Student Weekly / Student Daily | Review Course Student/Resident

    • If you are not an AAPM Student Member, you must fax a letter from your Program Director that includes:
      • program name
      • institution name and address
      • phone, fax & e-mail of the program director
      • type of degree that you expect to receive
      • your start date and expected end date of study
    • Failure to fax this letter will render your registration incomplete. 
      Please fax or email the letter to:
      (508) 743-9601, aapm@xpressreg.net
      attention AAPM REGISTRATION

Visa Letter of Invitation

APPLY EARLY! AAPM offers a letter of invitation for attendees of the 2012 AAPM Annual Meeting. The visa letter of invitation, though not required for the visa application, can assist as a supporting document. Present this letter of invitation from AAPM to the consular officer during the visa interview. This letter by no means guarantees admittance, but can provide compelling evidence for immigration officials to consider. Please note that AAPM cannot intervene with embassies on behalf of any participant.

Need a Visa letter inviting you to the AAPM Annual Meeting? Generate one here.