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Exhibitor Information

Welcome!

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.

The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

We hope you'll plan to join us!

New this year!

Items of Interest!

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  Friday,
March 4
Saturday,
March 5
Sunday,
March 6
Monday,
March 7
Exhibitor Registration 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m.
Exhibit Set Up 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 9:00 a.m.    
EXHIBIT HOURS   9:00 a.m. - 4:30 p.m. 9:00 a.m. - 4:30 p.m. 9:00 a.m. - 12:30 p.m.

1:30 p.m. - 4:30 p.m.
Refreshment & Lunch Breaks   Break:
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Break:
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Break:
Exhibit Hall
10:00 a.m. -10:30 a.m.
Lunch:
Exhibit Hall
12:30 p.m. – 1:30 p.m.
Lunch:
Exhibit Hall
12:30 p.m. – 1:30 p.m.
Lunch:
On your own - Hall Closed
12:30 p.m. – 1:30 p.m.
Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!

Please note the Exhibit Hall will be closed at 12:30 pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm.
Break:
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Break:
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Break:
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Welcome Reception   Welcome Reception:
Oak Room, Lobby Level
Grand America Hotel

6:00 p.m. – 7:30 p.m.

Exhibitors are invited to attend the Saturday evening Welcome Reception.
   
Exhibit Dismantling       4:30 p.m. - 5:30 p.m.
January 4 Exhibit Contract and Sponsorship Application Due for First Round Assignments
January 6 Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens
February 1 Last day to reserve Sponsorships items
February 3 Exhibitor Personnel Registration Available
February 4 Last date to receive a refund for Table Space cancellation (minus 10%)
February 12 Last day to make Hotel Reservations at the group rate.
February 15 Online Buyers Guide Information Entry closes

The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.

2015 Spring Clinical Meeting Attendance
Description 2015
St. Louis
2014
Denver
2013
Phoenix
SCIENCE ATTENDEES
Member Full 209 156 175
Non-Member Full 0 3 2
Members SCM/ROPA - 39 -
Emeritus Member 0 0 1
Medical Dosimetrist 0 2 -
Resident Member 20 20 9
Resident Non-Member 0 1 -
Junior Member 4 0 4
Student Member 2 6 1
Student Non-Member 1 2 3
Daily Member 4 1 4
Daily Non-Member 0 1 2
Daily Student Member 9 4 5
Daily Student Non-Member 1 4 1
Medical Dosimetrist Daily 0 1 -
Resident Member Daily 1 1 -
Speaker Daily Member 1 19 14
Speaker Daily Non-Member 3 6 4
Speaker Member 50 31 22
Speaker Non-Member 6 1 1
Program Directors 5 3 -
TOTAL SCIENCE 316 301 248
EXHIBITORS
Exhibitor Complimentary
(1 per rented display table)
42 39 30
Exhibitor Additional Full Registration 2 4 15
Exhibitor Hall Only 22 17 -
TOTAL EXHIBITORS 66 60 45
GUESTS
Companion 3 2 4
TOTAL GUESTS 3 2 4
GRAND TOTAL 385 363 297
Percentage of 2014 Attendees by Regions
Middle Atlantic (NJ, NY, PA) 12.73%
West South Central (AR, LA, OK, TX) 11.95%
New England (CT, MA, NH, RI) 5.45%
East South Central (AL, KY, MS, TN) 7.27%
Mountain (AZ, CO, ID, MT, UT, WY) 4.94%
Pacific (CA, OR, WA) 9.09%
West North Central (IA, MN, MO, ND, SD) 16.62%
East North Central (IL, IN, MI, OH, WI) 15.84%
South Atlantic (FL, GA, MD, NC, SC, VA, WV) 15.33%
U.S. 98.45%
International 1.29%

Employment Function

Nature of Your Primary Employer

 

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2015 AAPM Spring Clinical Meeting Exhibitors

The meeting attire is business casual for the AAPM Spring Clinical Meeting.

Description: http://www.aapm.org/meetings/07SS/images/images_001.jpgADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.

The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.

AAPM will not be sponsoring child care during this meeting. The Concierge at The Grand America can assist with finding a babysitter to fit your needs. For further information and applicable rates, or to schedule, please contact the Concierge by dialing 801-258-6703.

Parents will be responsible for making their own chlldcare arrangements. AAPM does not endorse this service.