General Housing Information
Win a Complimentary Registration - Winner to be Drawn at Random
Every registrant who reserves a hotel stay using the link below will be entered in a drawing for a 2017 Annual Meeting complimentary registration. (One winner will be selected at random and the winner’s registration fee will be refunded after the drawing on July 19, 2017.) See below to learn more about how booking 'in the block' benefits both you and AAPM.
Beware of Housing 'Poachers'
Orchid Event Solutions, LLC is the ONLY AAPM-designated housing provider for our meeting. If you are approached by any company other than Orchid Event Solutions, LLC regarding hotel rooms in Denver, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. Hotel reservations are taken on a first-come, first-served, space available basis. Look for the logo to instantly identify a legitimate AAPM service provider.
Please Book “Within the Block” at AAPM Meetings
Christopher F. Serago, PhD, Jacksonville, FL • Chair, AAPM Meeting Coordination Committee
When you stay at a hotel while attending an AAPM meeting, there are benefits to you and to AAPM if you book a room “within the block” of hotels contracted by AAPM for the meeting. Learn more »
AAPM registration, sessions and activities will take place in the Colorado Convention Center.
Distances are approximate. All rates are per room and are subject
to 10.75% lodging tax; 4% sales tax. Subject to change.
Nightly rates are shown in U.S. dollars.
AAPM goup rates include internet access in guest room throughout the program dates.
(1) Hyatt Regency - Headquarters Hotel
Across the street from the Convention Center
(2) Courtyard by Marriott Downtown
(3) Crown Plaza Denver
(4) Denver Marriott City Center
(5) Embassy Suites Denver Downtown
(6) Grand Hyatt Denver
(7) Hilton Garden Inn Downtown
(8) Hyatt Place
(9) Sheraton Denver Downtown
(10) The Westin Denver Downtown
All reservation requests must be accompanied by a credit card guarantee for one night’s room & tax for each room reserved.
Orchid Event Solutions will send reservation acknowledgements within 24 hours via email. If you do not receive your acknowledgement in this time frame, contact Orchid Event Solutions by phone at 888-505-4486 (international number calls +1 801-505-4603) or by email at firstname.lastname@example.org. Agents available 7:00am to 6:00pm Mountain Standard Time, Monday through Friday. You will not receive a written confirmation from the hotel.
All reservations must be received by July 5, 2017, to guarantee availability and conference rates. After this date, reservations will be made based on availability and hotels may charge higher rates.
Changes, Cancellations, Refunds
Cancellations received on or after July 5, 2017 will be assessed a $25.00 processing fee. Cancellations within 24 hours prior to the day of arrival will forfeit one night's room & tax. (Credit cards will only be charged if canceled within the penalty period). Early departures are subject to penalty fees set by the hotel. A charge of one night's room & tax will be applied if you do not cancel and you do not arrive (no-show).
Through July 20, 2017, send requests for changes and cancellations in writing to Orchid Event Solutions via e-mail (email@example.com) or fax to 801-355-0250. After July 20, 2017, contact hotels directly to make changes and cancellations.
To Block 10 or more sleeping rooms: Please use the Online Exhibitor Room Block. Require 9 or fewer sleeping rooms? You may prefer to make individual housing reservations using the link above.
Questions or Special Requests?
For questions or special requests, please contact Orchid Event Solutions at 888-505-4486 or e-mail questions, cancellations, or changes to your reservation to firstname.lastname@example.org. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.
If you are interested in booking a hotel suite, please email email@example.com. There are a limited number available at a discounted rate for AAPM attendees.