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Exhibitor Information

Welcome!

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.

The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

We hope you'll plan to join us!

New this year!

Items of Interest!

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  Friday,
March 17
Saturday,
March 18
Sunday,
March 19
Monday,
March 20
Exhibitor Registration 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m.
Exhibit Set Up 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 9:00 a.m.    
EXHIBIT HOURS   9:00 a.m. - 4:30 p.m. 9:00 a.m. - 4:30 p.m. 9:00 a.m. - 12:30 p.m.

1:30 p.m. - 4:30 p.m.
Refreshment & Lunch Breaks   Break:
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Break:
Exhibit Hall
10:00 a.m. – 10:30 a.m.
Break:
Exhibit Hall
10:00 a.m. -10:30 a.m.
Lunch:
Exhibit Hall
12:30 p.m. – 1:30 p.m.
Lunch:
Exhibit Hall
12:30 p.m. – 1:30 p.m.
Lunch:
On your own - Hall Closed
12:30 p.m. – 1:30 p.m.
Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!

Please note the Exhibit Hall will be closed at 12:30 pm on Monday for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:30pm.
Break:
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Break:
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Break:
Exhibit Hall
4:00 p.m. – 4:30 p.m.
Welcome Reception   Welcome Reception:
River/Port/Starboard Room, in the Riverside Building
6:00 p.m. – 7:30 p.m.

Exhibitors are invited to attend the Saturday evening Welcome Reception.
   
Exhibit Dismantling       4:30 p.m. - 5:30 p.m.
January 17 Exhibit Contract and Sponsorship Application Due for First Round Assignments
January 19 Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens
February 14 Last day to reserve Sponsorships items
February 16 Exhibitor Personnel Registration Available
February 17 Last date to receive a refund for Table Space cancellation (minus 10%)
February 20 Last day to make Hotel Reservations at the group rate.
February 28 Online Buyers Guide Information Entry closes

The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.

2015 Spring Clinical Meeting Attendance
Description 2016
Salt Lake City
2015
St. Louis
2014
Denver
SCIENCE ATTENDEES
Member Full 236 209 156
Non-Member Full 4 0 3
Members SCM/ROPA - - 39
Emeritus Member 0 0 0
Medical Dosimetrist 1 0 2
Resident Member 21 20 20
Resident Non-Member 0 0 1
Junior Member 1 4 0
Student Member 4 2 6
Student Non-Member 1 1 2
Daily Member 2 4 1
Daily Non-Member 1 0 1
Daily Student Member 3 9 4
Daily Student Non-Member 2 1 4
Medical Dosimetrist Daily 0 0 1
Resident Member Daily 1 1 1
Speaker Daily Member 19 1 19
Speaker Daily Non-Member 6 3 6
Speaker Member 2 50 31
Speaker Non-Member 0 6 1
Program Directors 8 5 3
TOTAL SCIENCE 312 316 301
EXHIBITORS
Exhibitor Complimentary
(1 per rented display table)
44 42 39
Exhibitor Additional Full Registration 5 2 4
Exhibitor Hall Only 14 22 17
TOTAL EXHIBITORS 63 66 60
GUESTS
Companion 4 3 2
TOTAL GUESTS 4 3 2
GRAND TOTAL 379 385 363
Percentage of 2014 Attendees by Regions
Middle Atlantic (NJ, NY, PA) 10.57%
West South Central (AR, LA, OK, TX) 14.09%
New England (CT, MA, NH, RI) 3.79%
East South Central (AL, KY, MS, TN) 4.61%
Mountain (AZ, CO, ID, MT, UT, WY) 14.91%
Pacific (CA, OR, WA) 14.36%
West North Central (IA, MN, MO, ND, SD) 8.94%
East North Central (IL, IN, MI, OH, WI) 15.18%
South Atlantic (FL, GA, MD, NC, SC, VA, WV) 12.47%
U.S. 97.08%
International 2.92%

Employment Function

Nature of Your Primary Employer

 

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2016 AAPM Spring Clinical Meeting Exhibitors

The meeting attire is business casual for the AAPM Spring Clinical Meeting.

Description: http://www.aapm.org/meetings/07SS/images/images_001.jpgADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.

The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.

AAPM will not be sponsoring child care during this meeting. The New Orleans Convention & Visitors Bureau may be able to assist you, to contact them: Phone: (504) 566-5011 - Toll-Free: (800) 672-6124 - internet@neworleanscvb.com

Parents will be responsible for making their own childcare arrangements. AAPM does not endorse this service.