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Task Group on AAPM Association Management System

Charge and Function:

The charges of this Task Group are to:

Determine if the AAPM should continue with the current Association Management System (AMS) ISSI “IMPAK/APAK” once the vendor no longer provides support (2017 and beyond).

If the committee feels that AAPM should not continue to use “IMPAK/APAK” after support ends,

  1. Meet and discuss the elements of the Association Management System (AMS) that AAPM requires. These elements, at a minimum, include.
    1. a state of the art membership management platform, capable of managing multiple distinct companies/societies each with complex membership programs and associated billing and renewals.
    2. an industry standard accounting system.
    3. a comprehensive committee management module.
    4. subscription management for publications.
    5. a chapter management module that allows for membership management and billing.
    6. awards management including ability to track awards and honors.
    7. meetings management including registration.
    8. exhibits management and ability to handle sales of floor space and sponsorship programs.
    9. online education modules that manage education, transcripts, certificate programs with complex requirements.
    10. fundraising and donor management and flexibility to offer multiple giving opportunities.

The successful bidder should have the ability to handle an on premise solution.

The successful bidder will have the ability to import and map data from the current AAPM databases and configure the new AMS to AAPM’s required workflows.

  1. Generate a detailed and specific document as the Request for Proposals (RFP).  This document should:
    1. Establish the specific elements of what the bid should include,
    2. Define the timeline of bid submission, analysis and response
    3. Establish the priorities and approximate scoring analyses that will be used for bid evaluation.
    4. Establish whether a perpetual license or term license best fits the needs of AAPM if a term, the length and scope of a (renewable) contract that would be entered in by with AAPM.