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TAKE NOTE: 2003 Annual Meeting Home

The following Booth Design Rules and Regulations have been developed to assist in effectively administering the exposition and to promote continuity in exhibit design and setup for displays at the AAPM Annual Meeting and Technical Exhibits. All Exhibitors are considered equal regardless of size and are given equal opportunity, within reason, to present their product in the most effective manner to the audience. Exhibit Management has adopted the following booth dimension rules and regulations from the International Association for Exposition Management in an effort to make this possible while still allowing the greatest flexibility in the overall exhibit.

 Review of Technical Exhibits

Members of the AAPM Technical Exhibits Subcommittee will be on hand to advise Exhibitors of any rule violations during the initial stages of booth setup. During the setup process, an informal review of the exhibits will take place. Written notice will be given to any company in violation of the AAPM Booth Design Rules and Regulations during the set up period so that Exhibitors will be given ample opportunity to correct any violations. All infringements must be corrected prior to the show opening at 1:00 pm on Sunday, August 10. If the infringement has not been corrected by that time, the following penalty will apply:

Penalty Rule for Booth Design/Setup Violations:
Minor Violation: Verbal and written warning.
Major Violation: Exhibitor will be responsible for payment equivalent to 10% of total booth fee.
  • Any Exhibitor showing a potential violation during setup will be adequately warned by Exhibit Management if at all possible to allow correction before final inspection.
  • Final judgment of violations will occur during final inspection and will be at the sole discretion of Exhibit Management.

 Booth Construction and Arrangement

Exhibits will be so arranged as not to obstruct the general view, nor hide the exhibits of others. Plans for specially-built displays not in accordance with regulations are to be submitted to Exhibit Management before construction is ordered.

Regular and specially-built back walls, including signs, may not exceed an overall height of 8 feet. The maximum booth height of 8 feet may extend 1/2 the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 3 feet, except for products or equipment which in itself exceeds 3 feet.

No display material exposing an unfinished surface to neighboring booths will be permitted.

 Connection of Islands Across Official Aisle Space

If an Exhibitor wishes to connect one island formation with a second island formation across an official designated aisle, be it with a sign or archway, the Exhibitor will be responsible for the rental of the entire aisle space that runs the length of each booth. The price of the aisle space is $2,200 per 10 feet x 10 feet space.

If two 20 feet x 30 feet booths are rented by one Exhibitor and said Exhibitor wishes to connect the two booths across an official aisle, and that aisle space measures 10 feet x 30 feet in space, the Exhibitor will be responsible for the rental of the entire 10 feet x 30 feet aisle space. ($2,200 x 300 sq.ft. = $6,600)

 Submission of Scale Drawing for Island Formations - May 2

Exhibitors will be mailed booth assignment notifications on April 15. Exhibitors reserving island space are then required to submit for approval complete scale drawings, both concept and construction, indicating all dimensions including applicable set back, to AAPM HQ by May 2. Exhibitors will be assigned the size of island space as requested on their Exhibitor Application and Contract. Therefore, prior to the submission of the Application, it is the responsibility of the Exhibitor to make sure the space requested will accommodate a booth design that conforms to the AAPM Booth Design Rules and Regulations pertaining to island booths.

If the scale drawing submitted on May 2 does not comply with the AAPM Booth Design Rules and Regulations, the Exhibitor must either redesign the booth to come into compliance or request a larger space. There is no guarantee that larger space will be available at that time.

 Booth Dimensions

All exhibits must conform to the dimensions outlined below in order to assure ease of movement of participants and clear lines of visibility in the exhibit hall. For more information on booth dimension guidelines please contact Lisa Rose Sullivan at AAPM HQ, lrose@aapm.org.


  • Exhibit Halls F and G contains a limited number of 5 foot x 5 foot columns. All columns will be draped. Please pay attention to the columns identified on the floor plan with the symbol when selecting desired space. Booths shown on the floor plan are located so that columns will not interfere with booth design structures.
  • The ceiling height of the Exhibit Halls is 30 feet.
Standard Booth
One or more standard units in a straight line.
Height Exhibit fixtures, components and identification signs will be permitted to a maximum height of 8 feet.
Depth All display fixtures over 4 feet in height and placed within 10 linear feet of an adjoining exhibit, must be confined to that area of the Exhibitor's space which is within 5 feet of the back line, with the exception of equipment which may exceed the 4 feet height limit, but may not be higher that 8 feet, and must be placed so as not to block the view of the adjacent exhibit. Projections of booth structure from the back of a booth in excess of 3 feet in height and extending to the front of the booth are not allowed.
Easement Demonstrations of equipment or products must be conducted so that customers and demonstrator are both on the booth property and must be confined to the back one-half of the rented space.

Perimeter - Wall Booth
Standard booth located on the outer perimeter wall of the exhibit floor.
Height Exhibit fixtures, components and identification signs will be permitted to a maximum height of 12 feet in perimeter wall booths.
Depth As in Standard Booth above.
Easement As in Standard Booth above.

Corner Booth
A corner booth is defined as a booth having two sides that meet to form a right angle and that each of those two sides are exposed to a designated aisle.

Island Booth
Exhibit with one or more display levels in four or more standard units with aisles on all four sides.
Height No height restrictions. Exhibit Hall ceiling height: 30ft.
Depth Island exhibits 400 - 1,400 square feet:
The first rise of any basic structure over 4 feet tall, may not be closer than 2 feet to any external boundary or the exhibit space contracted for.
Island exhibits 1,500 square feet or more:
The first rise of any basic structure over 4 feet tall, may not be closer than 4 feet to any external boundary or the exhibit space contracted for.
However, based on booth space, the 2 foot or 4 foot area may be occupied up to 8 feet in height by the following if it does not interfere with other Exhibitors:
  1. Equipment that is not used for demonstrations, unless the demonstration is clearly directed inside the booth. This is intended to keep customers participating from standing in the aisle. Displays or signage, as long as the display does not constitute a demonstration.
  2. Displays, such as TV monitors, that constitute a demonstration, must be placed behind the four feet easement and be of a size to attract customers onto the easement for viewing. This is intended to keep customers from standing in the aisle.
  3. Clear, or a maximum of 20% tinted Plexiglas structures with limited copy to permit see-through visibility, such as for conference areas, etc.
  4. Minimal structural and support members at least 8 inches apart of open type construction which, in the opinion of the AAPM, do not interfere with other Exhibitors.

For further information about AAPM 2003 Exhibits, please contact Lisa Rose Sullivan

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