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How the Meeting is Organized

The numbering scheme encodes the day, time block, room assignment and talk number into the abstract presentation code.


TU - C - VAL B - 4
TU: Day of Week (SU - TH)
C: Time Block as listed below
VAL B: Room Assignment (230A, 224A, 224C, Valencia (VAL) A, Valencia (VAL) B, 330A, 330D, 230C)
4: Talk Number (order of presentation within session: 1, 2, 3, etc)

The organization for each day (Monday - Thursday) is shown in the table below. Times vary on Sunday and Thursday.

  230A 224A 224C VAL A VAL B 230A 330D 230C

Block A
7:30 am - 8:25 am

A - 230A A - 224A A - 224C A - VAL A A - VAL B A - 230A A - 330D A - 230C

Block B
8:30 am - 9:25 am

B- 230A B - 224A B - 224C B - VAL A B - VAL B B - 230A B - 330D B - 230C
Break 9:30 am - 10:00 am

Block C
10:00 am - 12:00 pm

C- 230A C - 224A C - 224C C - VAL A C - VAL B C - 230A C - 330D C - 230C
Lunch 12:00 pm- 1:30 pm

Block D
1:30 pm - 3:20 pm

D - 230A D - 224A D - 224C D - VAL A D - VAL B D - 230A D - 330D D - 230C
Break 3:20 pm- 4:00 pm

Block E
4:00 pm - 5:30 pm

E - 230A D - 224A E - 224C E - VAL A E - VAL B E - 230A E - 330D E - 230C

This scheme (above) is used throughout the meeting, except on Sunday. There are two one-hour blocks in the morning used for continuing education courses, Blocks A and B. Blocks C and D correspond primarily to the scientific sessions (for oral presentations). However, there are occasional continuing education courses, symposia or workshops in these time blocks as well. Block E is reserved primarily for the afternoon symposia. However, occasionally continuing education courses, workshops, or scientific sessions may be in these time blocks as well.

In general, therapy-related sessions have been assigned to Rooms 230A, 224A, and 224C; joint imaging/therapy related sessions have been assigned to Rooms Valencia (VAL) A, Valencia (VAL) B; imaging-related sessions have been assigned to Rooms 230A and 330D. All professional sessions have been assigned to Room 230A. All workshops have been assigned to Room 230C.

Moderated Poster Discussion sessions will be held Sunday, July 30 and Tuesday, August 1. The General Poster Session will be held on Sunday, July 30. Poster sessions are laid out spatially, not temporally, like the oral presentations. Poster boards are marked with the abstract identifier.

 How the Sessions are Defined

Science Program

Scientific Session - Comprising the bulk of the scientific program, scientific sessions are where the accepted proffered abstracts are orally presented. Each session is on a specific scientific topic, with several short oral presentations (typically 10-15 min each). The oral presentations are supplemented by electronic poster presentations (see Electronic Poster Presentation below).

Symposium - A symposium is a topical session focusing on a current topic related to research or practice of medical physics. The symposia often include multiple speakers, some of them invited, to speak on the topic. Some symposia will include a panel discussion aiming to define the current state of the field and to distill the thinking of the experts.

Workshop - A workshop is a hands-on session aiming to provide practical "how-to" experience or demonstration about a particular topic. Most workshops include lecture materials as well as an opportunity to see how a particular task is accomplished. The topics are often highly applied, e.g., how to test a medical display device.

“Meet the Expert” Session – These sessions provide a forum for informal discussion with noted experts in the field. The sessions are interactive and depend on active question and answer between attendees and the invited Expert.

Moderated Poster Discussion Session - This category is focused on a group of scientific posters with a brief verbal overview given during the session. This is equivalent to an oral presentation, but allows more audience and author discussion/interaction. Authors will be present during the scheduled session.

General Poster Discussion Session - This category includes scientific abstracts that are not associated with oral or moderated poster presentations. The materials are judged to be of high scientific quality and merit presentation at the annual meeting. Authors will be present during the scheduled session in order to interact with meeting attendees. A small number of outstanding General Posters (as judged in abstract review) have been selected as Posters of Special Merit, identifiable within the General Poster hall by ribbons reading “Special Merit.”

Electronic Poster Presentation - This category includes supplemental electronic postings associated with the oral and moderated poster discussion presentations. The electronic posters may be viewed in the "Electronic Poster Viewing Areas" located in designated areas in the exhibit hall.

Educational Program

Education Council Symposium - This symposium is designed to update our members on the various activities of the Education Council. Emphasis is placed on the resources and programs that are available to enhance the skills of our members as well as resources that are available through the Association to assist our members when presenting programs to related health professionals and the public.

Continuing Education Courses – The Continuing Education Program consist of courses in the two major areas, Radiation Oncology Physics (24 courses) and Diagnostic Imaging Physics (32 courses).  It also includes one Symposium on current issues and opportunities in medical physics education. The Radiation Oncology courses include clinical IMRT, State of the Art IMRT, Brachytherapy, etc. The Diagnostic Imaging courses cover the physics and technology of each of the imaging modalities, radiation safety and risk management, and informatics relating to medical imaging. These courses are excellent updates for the practicing medical physicist and provide opportunities for younger physicists to learn from the top experts in the field.

Professional Program

Professional Council Symposia – Symposium, including the Professional Council Sunday Symposium are focused on current topics that involve the professional practice of medical physics. Subjects may range over aspects of practice such as legal issues, government affairs, research and clinical funding, economics, practice management, peer relations, standards and guidance and ethics.

Professional Sessions - Sessions include proffered sessions and panels. Proffered presentations are orally presented, are specific to professional topics and represent the top submitted proffered professional abstracts are. These are supplemented by electronic poster presentations. Panels include discussions devoted to specific issues in our profession, with invited experts where audience participation is expected.

Professional Courses and Workshops - will be held for specific purposes that require multi-hour programs such as government mandated training and education, time intensive professional issues, or programs that involve attendee participation.

Note: Presentation Identifiers
* - Where indicated, denotes Presenting Author