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Policy number Policy name Policy date Sunset date
AP 93-G Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 3/9/2023 12/31/2027
Section
Policy source
December 18, 2018 EXCOM Meeting Minutes
Policy text

Unless otherwise indicated, complimentary registration includes the ability to earn MPCEC/SAM, access to on-demand content from the meeting and social events. Meeting support is provided to the following individuals because their participation is critical to the successful execution of the Spring Clinical Meeting:

  1. Spring Clinical Meeting Subcommittee Chair and Vice Chair - Hotel room paid and registration complimentary.
  2. Spring Clinical Meeting Track Organizers (4) - Registration complimentary and up to four (4) nights hotel room paid.
  3. Spring Clinical Meeting Track Co-Organizers (3) - Registration complimentary.
  4. JACMP Editor-in-Chief and Editors (per contract) - Transportation and reimbursement for two nights' hotel and two days' meals. Registration complimentary.
  5. Members of the Executive Committee - Hotel room, transportation and meals paid through the Executive Committee budget. Registration complimentary.
  6. Invited Speakers (AAPM Members) - AAPM Members may be provided a complimentary registration that includes access to sessions and technical exhibits for the day of their presentation only. The registration will not include the ability to earn MPCEC/SAM or access to the on-demand content from the meeting. May purchase social tickets.
  7. Invited Speakers (AAPM Members with extenuating circumstances) - At the request of the program organizers and with the approval of the MCC Chair, hotel room, transportation, and meals may be paid for up to 2 AAPM Member Invited Speakers who would not normally attend the Spring Clinical Meeting and whose participation is critical to the program. Registration complimentary.
  8. Invited Speakers (non-AAPM members) – Registration complimentary. Hotel room, transportation, and/or honoraria may be paid as determined by the appropriate program director.
Items related to this Policy
Policy number Policy name Policy date Sunset date Active?
AP 2 Travel Reimbursement 8/24/2023 12/31/2025 Active
Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 93-A Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 9/10/2014 12/9/2014 Inactive
AP 93-B Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 12/10/2014 11/26/2016 Inactive
AP 93-C Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 11/27/2016 2/7/2017 Inactive
AP 93-D Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 2/8/2017 12/17/2018 Inactive
AP 93-E Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 12/18/2018 12/31/2023 Inactive
AP 93-F Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 1/27/2022 12/31/2027 Inactive
AP 93-G Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 3/9/2023 12/31/2027 Inactive
AP 93-H Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 9/21/2023 12/31/2027 Active

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