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Policy number Policy name Policy date Sunset date
AP 23-J Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 6/19/2012 9/11/2012
Section
No section assigned
Policy source
June 19, 2012 EXCOM Meeting Minutes
Policy text
  1. President and Companion - A two bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation, meals, and bar set-up paid. Registration complimentary, including social events.

  2. President-Elect - A one-bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation and meals paid for President-elect. Registration complimentary for President-Elect and companion.

  3. Chairman of the Board - Hotel room, transportation and meals paid. Registration complimentary.

  4. Secretary - Hotel room, transportation, and meals paid. Registration complimentary.

  5. Treasurer - Hotel room, transportation, and meals paid. Registration complimentary.

  6. Family of Memorialized Party (spouse and immediate family) - Hotel room(s), transportation, and meals paid. Registration complimentary, including social events.

  7. Coolidge Awardee and Companion - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  8. Marvin M.D. Williams Awardee and Companion - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  9. Edith H. Quimby Awardee and Companion - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  10. John S. Laughlin Awardee and Companion - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  11. Honorary Member Awardee and Companion - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  12. Editor of Medical Physics - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  13. Chair, Newsletter Subcommittee - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  14. Editor of Website - Hotel room, transportation, and meals paid. Registration complimentary, including social events.

  15. The following individuals are recognized for their efforts on behalf of the Annual Meeting:

    • Meeting Coordination Committee Chair - Registration fees complimentary.
    • Scientific Program Subcommittee Chair - Hotel room paid and registration fees complimentary.
    • Educational Program Subcommittee Chair - Hotel room paid and registration fees complimentary.
    • Scientific Program Directors (2) - Hotel room paid and registration fees complimentary.
    • Scientific Program Co-Directors (2) - Registration fees complimentary.
    • Education Program Directors (2) - Hotel room paid and registration fees complimentary.
    • Education Program Co-Directors (2) - Registration fees complimentary.
    • Professional Program Director (1) - Hotel room paid and registration fees complimentary.
    • Professional Program Co-Directors (1) - Registration fees complimentary.
    • Technical Exhibits Chair - Up to 3 nights and meals paid for early arrival: technical exhibits oversight.

  16. Invited Speakers (AAPM Members) - AAPM Members provided a complimentary registration for the day of their presentation only. May purchase social tickets.

  17. Invited Speakers (AAPM Members with extenuating circumstances) - At the request of the program organizers and with the approval of the MCC Chair, hotel room, transportation, and meals may be paid for up to 4 AAPM Member Invited Speakers who would not normally attend the Annual Meeting and whose participation is critical to the program. Registration complimentary, including social events.

  18. Invited Speakers (non-AAPM members) - Registration complimentary. Hotel room, transportation, and/or honoraria may be paid as determined by the appropriate program director.

  19. Executive Director - A one-bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation, social program (with events), and meals paid.

  20. Headquarters Staff - Hotel room, transportation, social program (with events), and meals paid.
Items related to this Policy
Policy number Policy name Policy date Sunset date Active?
AP 2 Travel Reimbursement 8/24/2023 12/31/2025 Active
Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 23-A Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 4/1/2000 4/25/2001 Inactive
AP 23-B Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 4/26/2001 11/27/2001 Inactive
AP 23-C Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/28/2001 11/30/2004 Inactive
AP 23-D Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 12/1/2004 9/28/2006 Inactive
AP 23-E Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/29/2006 3/29/2007 Inactive
AP 23-F Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/30/2007 10/7/2009 Inactive
AP 23-G Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 10/8/2009 7/21/2010 Inactive
AP 23-H Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 7/22/2010 9/7/2010 Inactive
AP 23-I Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/8/2010 6/18/2012 Inactive
AP 23-J Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 6/19/2012 9/11/2012 Inactive
AP 23-K Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/12/2012 3/17/2014 Inactive
AP 23-L Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/18/2014 9/9/2014 Inactive
AP 23-M Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/10/2014 1/13/2015 Inactive
AP 23-N Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 1/14/2015 11/26/2016 Inactive
AP 23-O Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/27/2016 1/18/2017 Inactive
AP 23-P Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 1/19/2017 11/12/2017 Inactive
AP 23-Q Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/13/2017 1/7/2018 Inactive
AP 23-R Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 1/8/2018 3/22/2018 Inactive
AP 23-S Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/23/2018 8/1/2018 Inactive
AP 23-T Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 8/2/2018 12/31/2022 Inactive
AP 23-U Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 12/1/2019 12/31/2022 Inactive
AP 23-V Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/28/2021 12/31/2026 Inactive
AP 23-W Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/9/2023 12/31/2026 Inactive
AP 23-X Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/21/2023 12/31/2026 Active

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