Unencrypted login | home

AV Guidelines

Can be found here.

Presentation Material Guidelines

Oral Presentations - Electronic slide preparation

Moderated Discussion Presentations - Electronic Slide preparation

Moderated and General Poster Discussion Presentations - Poster preparation

Oral and Moderated Poster Discussion Presentations -
Electronic Poster Submission Instructions

At the 2006 AAPM Annual Meeting, there will be dedicated Electronic Poster Viewing Areas, located in Exhibit Hall F1.

Submitters of abstracts that were accepted and assigned to oral presentations and moderated poster presentations are required to submit an electronic file consisting of an overview of their work or presentation by JULY 26.

AAPM HQ will then organize the submissions to be loaded onto the hard drives of the computers located in the Electronic Poster Viewing Areas. It is imperative submissions are complete by close of business, JULY 26, in order to allow time to organize the files.

In the past, AAPM required Oral presenters participating in Scientific Sessions to prepare a hardcopy poster display of their work, to be posted in the dedicated Poster Area of the Meeting. The electronic file is to replace the previously required hardcopy poster display. Oral presenters participating in Scientific Sessions must still go to the Speaker Ready Room to upload their presentation to be given during their assigned session.

Moderated Poster Discussion Presenters must still prepare the required 4 x 8 hardcopy poster display to be mounted in the designated Moderated Poster Discussion Area of the Exhibit Halls.

The purpose of the electronic file is to give attendees an 'overview' of your work. An emphasis on clear data presentation (i.e. images, graphs and tables) and concise text (abstract methods, results, conclusions) is encouraged.

DEADLINE DATE:
WEDNESDAY - JULY 26

The online abstract submission system site is now available to accept the Electronic Poster Display file.   Once you have accessed the site:

AAPM Online Abstract Submission System - Login Site

(Available Monday, May 1)

You'll be prompted to login using your Abstract Submission Username and Password.

File Specifications:

Poster Presentations - Information and Set Up/Take Down Schedule

Moderated and General Poster Discussion Displays

Poster displays should be mounted and removed during the designated times listed below. The posters will be displayed beginning Sunday at 1:30 pm - Thursday, at 1:00 pm. If you cannot attend the entire meeting, please make arrangements for collaborators or colleagues to mount the poster prior to 12:00 pm Sunday and take it down on Thursday. Any displays remaining after the designated take down time will be discarded.

Authors will be required to be present at their poster display during the designated time of their assigned session (Moderated Poster Discussion or General Poster Discussion session) in order to interact with attendees.

Pushpins will be provided in the poster session area of the Exhibit Hall.   If you prefer to use Velcro strips instead of push pins to mount your poster, the display board that will be provided should adhere to the hook side of Velcro material.   Velcro strips are available in many art supply and hardware stores; Velcro will not be provided at the meeting.

Poster Display Dimensions

Moderated Poster Discussion Displays - 8 feet wide by 4 feet high display (7.83 ft x 3.83 ft. usable surface)

General Poster Discussion Display - 4 feet wide by 4 feet wide display (3.83 ft x 3.83 ft usable surface)

Posting Schedule

Set Up Time - All Posted Presentations   

Saturday, July 23 (8:00 am - 6:00 pm)
Sunday, July 24 (7:00 am - 12:00 pm)

Moderated Poster Discussion Session Hours

Sunday (1:30 pm - 4:30pm)
Tuesday (4:00 pm – 5:30 pm)

General Poster Discussion Session

Sunday, July 24 (3:00 pm - 4:30 pm) 
General Poster Discussion Area - Exhibit Hall F1

Authors will be required to be present at their poster display during the designated time of the General Poster Discussion session in order to interact with attendees.

Viewing Hours - All Posted Presentations

Sunday (12:00 pm - 11:00 pm)
Monday - Wednesday (7:00 am - 11:00 pm)
Thursday (7:00 am - 10:00 am)

Take Down Time - All Posted Presentations

Thursday, August 3 (10:00 am -1:00 pm)

Poster Presentations -
Display Set Up Guidelines and Poster Area Floorplans

To assist with locating and posting your display, please link to and review the following Guidelines and Poster Area floorplans prior to your arrival in Orlando:.

MODERATED and GENERAL POSTER DISPLAYS

Authors will be required to be present at their poster display during the designated time of their assigned session (Moderated Poster Discussion or General Poster Discussion session) in order to interact with attendees.