AAPM 47th Annual Meeting
 Presentation Material Guidelines

In order to assist with the preparation of presentation materials, please review the following:

NOTE: Non-copyrighted materials obtained from sources such as colleagues or the web will be attributed accurately. Where possible, prior permission for its use will be obtained.

Oral Presentations - Electronic slide preparation
  • AAPM will only allow electronic slide presentations in PowerPoint (ppt) or Portable Document File (pdf) formats.
  • Use background and text material to provide maximum text contrast, e.g., white or yellow text against dark blue background, black or dark blue text against light gray or yellow background.
  • Avoid ALL CAPS text.  
  • Avoid having more than 7 lines of text per slide and more than 8 words per line.
  • The text size should ideally not be smaller than 24-points.
  • Note that sans-serif fonts (e.g., Arial, Helvetica) are easier to read than serif fonts (e.g., Times Roman)  
  • Use standard fonts as much as possible.   For PowerPoint, embed nonstandard fonts into the presentation
  • Avoid full sentences and excessive text in general.   Bulleted items with key words are preferable.   Remember that the slides are presented as a supplement to your talk, not the other way around.
  • Avoid having more than a maximum of two graphic features (e.g., plots or illustrations) per slide.   A single feature per slide would be preferable.
  • Avoid presentation of excessive tabular information.
  • Animation and the use of color can effectively enhance a presentation.   However, avoid excessive use of animation and colors as they can be distracting.   These features should be used only as a means to enhance the communication objective of the lecture.
  • Plan your target number of slides to be 1-2 slides per minute of lecture time.
  • When you give your lecture, talk to your audience, not your slides! You should be facing your audience in most of your lecture.
  • Make sure that people can hear you well.   Adjust the microphone if necessary.
  • Leave adequate time for questions per your session chair's direction.
Moderated and General Poster Presentations - Poster preparation
  • Poster Display Dimensions:

    Moderated Posters - 8 feet wide by 4 feet high display

    General Posters - 4 feet wide by 4 feet wide display

  • Poster material should be printed on presentation board or stiff paper.
  • Posters are increasingly taking the center stage in many scientific conferences.   Think "quality" when you put your poster together.   A poorly and hap-hazardly put together poster reflects negatively on the authors and the institution they are from.
  • The text should be large enough such that it would be readily readable at a distance of 5 feet from the poster.   The text should be double spaced and not smaller than 16-points.
  • Note that sans-serif fonts (e.g., Arial, Helvetica) are easier to read than serif fonts (e.g., Times Roman)  
  • Organize the material in a sequential columnar (top-to-bottom/left-to-right) format as opposed to a row-wise format (left-to-right/top-to-bottom).   This would make it easier for multiple people to read the poster at the same time.
  • For moderated posters, be ready to provide a succinct 1-minute summary of your work, if directed as such by your session chair.
  • For moderated posters, annunciate and speak into the microphone when you speak (not to your poster).
  • For general poster discussions, be prepared to interact with any interested attendees.


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