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Convention Center

The 48th American Association of Physicists in Medicine (AAPM) Annual Meeting and Technical Exhibitions will be held at the West Concourse, located inside the Orange County Convention Center West Building. The street address for the West Concourse is 9800 International Drive, Orlando, FL 32819. Visit the Orange County Convention & Visitors Bureau visitor information web site for information on Orlando and points of interest.

The exhibits will be utilizing the Exhibit Halls E1 and E2 of the West Building, Level Two of the Center. The exhibit hall will have a combination of 10 feet x 10 feet and island booths. Moderated Poster Discussion and Standard Poster sessions will be held in Exhibit Hall F1. The Scientific Sessions will be conducted in meeting rooms on Levels 2, 3 and 4. View a layout of the convention center here.(PDF)

Please Note:

Exhibit Hall Ceiling Height:
Hall E1 and E2 - 30 feet
AAPM does not have a booth height restriction. 

Exhibit Hall Columns:
Halls E1 and E2 - Ten columns.

Electrical Information:
Halls E1 and E2- electricity provided from the floor.

Exhibit Hall Entrances:
There will be TWO entrances into Exhibit Halls E1 and E2. The entrances are indicated on the floorplan so please note when selecting your requested booth spaces.

Hotel Information

Housing reservations are being handled by the Orlando Convention and Visitors Bureau/AAPM Housing Bureau. View housing page and exhibitor housing form.

Exhibitors must use the Exhibitor Housing Form posted at the Housing site to make your hotel reservations. Exhibitors are allowed to reserve room blocks. Details of the process are outlined on the form.

Exhibitors are STRONGLY encouraged to use designated AAPM hotels.

Travel Arrangements

AAPM has selected Travel Destinations Management Group as the official event travel service for the 2006 Annual Meeting. Travel July 25 - August 6 and reference the AAPM Annual Meeting to receive discounts on American Airlines.

Travel Destinations Management Group
800-274-1997 (toll free)

Reservation Hours:
Monday - Friday
8:30 AM - 5:30 PM Eastern Time

A $30 transaction fee will be applied to all tickets purchased through Travel Destinations Management Group.

If you would prefer to make your reservations directly with American Airlines directly, please call 1-800-433-1790 and mention code A2876AG.

Ground Transportation
Rental car group rates are available at AVIS.

Shuttle transportation from Orlando International Airport (MCO) to our convention hotels is $16 one way and $26 round trip. A taxi is about $35 from the airport.

To travel from the convention hotels to local shops, attractions and restaurants, the convenient I-Ride Trolley operates daily 8:00am-10:30pm. The trolleys travel along International Drive, and arrive at designated stops at 20-minute intervals. A single fare is 75 cents.

Dress Code

Business casual is encouraged for attendees, guests and exhibitors. Coats, ties, dresses, and heels are discouraged.

Exhibitors' Breakfast

The Exhibitors' Breakfast will be held on Wednesday, August 2 from 8:00 am until 9:00 am of the Convention Center. One representative from each registered exhibiting organization is invited to attend. This is an opportunity for Exhibitors to provide feedback and suggestions, discuss the move out procedures, and future society meetings. A complimentary registration roster of AAPM Annual Meeting attendees listing names and mailing addresses will be distributed.