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AV Guidelines

Can be found here.

Presentation Material Guidelines

Oral Presentations - Electronic slide preparation

Moderated and General Poster Presentations - Poster preparation

Moderated Poster Presenters - Slide Set Upload Instructions - Deadline JUNE 20

Moderated Poster Presentation Session Overview:

Required Slide Set - Upload Instructions:

Session Format will be as follows:

Oral Presentations - Electronic Poster Submission Instructions

Dedicated Electronic Poster Viewing Areas will be located in the poster area of Exhibit Hall E.

Submitters of abstracts that were accepted and assigned to oral presentations are required to submit an electronic file consisting of an overview of their work or presentation by JULY 16.

AAPM HQ will then organize the submissions to be loaded onto the hard drives of the computers located in the Electronic Poster Viewing Areas. It is imperative submissions are complete by close of business, JULY 16, in order to allow time to organize the files.

In the past, AAPM required Oral presenters participating in Scientific Sessions to prepare a hardcopy poster display of their work, to be posted in the dedicated Poster Area of the Meeting. The electronic file is to replace the previously required hardcopy poster display. Oral presenters participating in Scientific Sessions must still go to the Speaker Ready Room to upload their presentation to be given during their assigned session.

The purpose of the electronic file is to give attendees an 'overview' of your work. An emphasis on clear data presentation (i.e. images, graphs and tables) and concise text (abstract methods, results, conclusions) is encouraged. If you choose, you can submit the slide set you plan to present during your ORAL presentation to be given at the meeting, or a variation of the presentation. Or, if you previously submitted a supporting document during the abstract submission process, you can submit the same information as long as it's PowerPoint file.

Electronic Poster Display files will be submitted via the AAPM online abstract submission system (AMOS). The online abstract submission system will be open JUNE 25 - JULY 16 to allow for the submission of the Electronic Poster Display file.

File Submission Dates:

JUNE 25 - JULY 16

The online abstract submission system site is now available to accept the Electronic Poster Display file.   Once you have accessed the site:

AAPM Online Abstract Submission System - Login Site

You'll be prompted to login using your Abstract Submission Username and Password.

File Specifications:


The Electronic Poster files will be available for VIEWING ONLY in the Electronic Poster Viewing Stations located in the Poster Area during the AAPM Annual Meeting. Electronic Posters will not be available for viewing following the meeting.

Poster Presentations - Information and Set Up/Take Down Schedule

Moderated and General Posters Displays

Moderated and General Posters will be displayed in Exhibit Hall E of the George R. Brown Convention Center.

Poster displays should be mounted and removed during the designated times listed below. The posters will be displayed beginning Sunday at 1:30 pm - Wednesday at 1:00 pm. If you cannot attend the entire meeting, please make arrangements for collaborators or colleagues to mount the poster prior to 12:00 pm Sunday and take it down on Thursday. Any displays remaining after the designated take down time will be discarded.

Authors will be required to be present at their poster display during the designated time of their assigned session (Moderated Poster Discussion or General Poster session) in order to interact with attendees.

Pushpins will be provided in the poster session area of the Exhibit Hall.   If you prefer to use Velcro strips instead of push pins to mount your poster, the display board that will be provided should adhere to the hook side of Velcro material.   Velcro strips are available in many art supply and hardware stores; Velcro will not be provided at the meeting.

(PLEASE NOTE: Velcro will NOT adhere to the display boards that will be provided at the meeting. We apologize for any inconvenience this may cause in developing your poster. Please make adjustments to your design in order to use push pins for mounting the poster to the board.)

Poster Display Dimensions

Moderated Poster Discussion Presentations - 8 feet wide by 4 feet high display (7.83 ft x 3.83 ft. usable surface)

General Poster Presentations - 4 feet wide by 4 feet wide display (3.83 ft x 3.83 ft usable surface)

Posting Schedule

Set Up Time - All Posted Presentations   

Saturday, July 26 (8:00 am - 6:00 pm)
Sunday, July 27 (7:00 am - 12:00 pm)

Moderated Poster Discussion Session Hours

Sunday, July 27 (1:30 pm - 3:00 pm)
Tuesday, July 29 (4:00 pm – 5:30 pm)

General Poster Session

Sunday, July 27 (3:00 pm - 4:30 pm) 
General Poster Area - Exhibit Hall E

Authors will be required to be present at their poster display during the designated time of the General Poster Discussion session in order to interact with attendees.

Viewing Hours - All Posted Presentations

Sunday, July 27 (12:00 pm - 11:00 pm)
Monday - Wednesday (7:00 am - 11:00 pm)
Thursday, July 31 (7:00 am - 2:20 pm)

Take Down Time - All Posted Presentations

Thursday, July 31 (2:20 pm - 3:00 pm)