Service Kit
Official Service Providers:
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Expand All Sections | Collapse All Sections
| File | Return Form To | Deadline Date |
|---|---|---|
| Audio Visual and Computer Rental Services | Projection, Inc. | July 18 (Advanced Rate) |
The following items will be ordered via the Brede/Allied Expositions Online Ordering portal.
IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Brede portal, please contact BREDE/ALLIED Customer Service Dept at 407-851-0261 or email info@bredeallied.com
| Brede Online | Deadline Date |
|---|---|
| Freight Move In Schedule | July 28 8:00am - 5:00pm |
| Payment Terms Information | July 18 |
| Accessible storage | --- |
| Cabinets | July 18 |
| Carpet | July 18 |
| Custom Carpet | June 30 |
| Cleaning | July 18 |
| Display Table | July 18 |
| Furniture | July 18 |
| Labor/Forklift | --- |
| Material Handling Services | July 18 |
| Non-Official | June 30 |
| Rental Exhibit | June 30 |
| Signs | June 30 |
| Sign Hanging | June 30 |
| Shipping: Ground and Air Freight Services | July 18 |
| Special Drape | June 30 |
| Vehicle Spotting Service | July 18 |
| Union Regulations | --- |
| File | Return Form To | Deadline Date |
|---|---|---|
| Food and Beverage/Catering - Booth Services AAPM RULES:
Per the rules of the Walter E. Washington Convention Center Food and Beverage Services:
Elsa Mahari Phone: 202-249-3527 Email: Elsa.Mahari@centerplate.com |
Walter E. Washington Conv Center | July 9 |
| Security Services | Simmons Security | |
| Internet & Telephone Services | Smart City | July 6 (Discount Rate) After July 6 (Standard Rate) |
| Electrical | HI TECH Electric | July 10 (Discount Rate) After July 10 (Standard Rate) |
| Rigging | HI TECH Electric | July 10 (Discount Rate) After July 10 (Standard Rate) |
| File | Return Form To | Deadline Date |
|---|---|---|
| Exhibitor Function Request Form | AAPM HQ | --- |
| INFO | Return Form To | Deadline Date |
|---|---|---|
| Housing reservations will be handled by the Housing Connection/ AAPM Housing Bureau, available March 23. Orchid Event Solutions, LLC, formerly The Housing Connection is the ONLY AAPM-designated housing provider for our meeting. If you are approached by any company other than Orchid Event Solutions, LLC regarding hotel rooms in Indianapolis, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel. For Exhibitors with Room Block Reservations: Exhibitor Room Block Reservation Form The Housing Bureau will hold room blocks with a deposit. Personnel names with final arrival/ departure dates are due in writing no later than June 15 This is a strict deadline, and room blocks will be re-leased if names are not supplied by this date. For Individual Exhibitor Reservations with No Room Blocks: You may prefer to make individual housing reservations by Booking Housing Online here. |
Orchid Event Solutions, LLC | June 15 |
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| File | Online Reg Opens |
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Exhibitor Personnel Registration Information
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June 8 |
| File | Return Form To | Deadline Date |
|---|---|---|
| Floral | Urban Jungle, Inc. | July 15 (Discount rate) July 16 (Standard Rate) |
| Photography | Joe Orlando, Inc. | --- |
| File | Return Form To | Deadline Date |
|---|---|---|
| Island Formation- Submission of Scale Drawing: New this year - The process to submit the Compliance Form and Scale Drawings will be done online. Please use the following link to submit your Island Booth information for approval: Online Island Booth Submission System Sample Scale Drawing Submission: Scale Drawing/Booth Design |
AAPM HQ | May 13 |
| File | Return Form To | Deadline Date |
|---|---|---|
| Convention Data Service Kit Lead Retrieval Service Order Form |
CDS | June 9 (Early Rate) July 7 (Advance Rate) After July 7 (Standard Rate) |
| File | Return Form To | Deadline Date |
|---|---|---|
| Hotel Door Drop Service | Convention Communications | July 21 |
| Meeting Website Advertising/Form | AIP | --- |
| Sponsorship Items and Reservation Form | AAPM HQ | May 13 (To be included in the Pocket Program) |
| Business Center 901 Massachusetts Avenue NW Washington, DC 20001 Phone: 1.202.783.8412 Email: usa5656@fedex.com www.fedex.com/us/office/Hotels-Conventions/marriott-marquis-DC.html Hours: Monday - Friday: 7 am – 6 pm Saturday: 8 am – 1 pm Sunday: 10 am – 3 pm |
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