Exhibitor Information
Welcome!
Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.
The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.
We hope you'll plan to join us!
Discover the New St. Louis
- Discover St. Louis. Praised for its cultural attractions, lodging, food and fair prices, St. Louis was named one of 2009’s “Most Underrated Destinations of the World” by the Los Angeles Times.
- Points of Interest. St. Louis offers so many unique attractions, historic sites, charming neighborhoods and entertainment options, that no matter what you are interested in, you can definitely find it here. From museums that celebrate art and culture to those that concentrate on the unusual, St. Louis moves to the beat of many different drummers.
- Meet St. Louis again!
New this year!
- The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. This year the reception will take place in the Gateway Ballroom and Terrace, on the 18th floor of the hotel, with a breathtaking view of the Arch. Exhibitors are encouraged to attend and mingle with attendees.
Items of Interest!
- AAPM encourages exhibitors to take advantage of the opportunity to host events during the Spring Clinical Meeting. Please take note, the Monday lunch break is a great opportunity for such an event! If you wish to host an event review the information posted under Exhibitor Activities. Contact Rachel Smiroldo with any questions.
| Friday, March 6 |
Saturday, March 7 |
Sunday, March 8 |
Monday, March 9 |
|
|---|---|---|---|---|
| Exhibitor Registration | 2:00 p.m. – 6:00 p.m. | 7:00 a.m. – 5:30 p.m. | 7:00 a.m. – 6:00 p.m. | 7:00 a.m. – 6:00 p.m. |
| Exhibit Set Up | 2:00 p.m. – 6:00 p.m. | 7:00 a.m. – 9:00 a.m. | ||
| EXHIBIT HOURS | 9:00 a.m. - 12:00 p.m. 1:00 p.m. - 4:00 p.m. |
9:00 a.m. - 12:00 p.m. 1:00 p.m. - 4:00 p.m. |
9:00 a.m. - 12:00 p.m. 1:00 p.m. - 4:00 p.m. |
|
| Refreshment & Lunch Breaks | Break: Exhibit Hall 9:30 a.m. – 10:00 a.m. |
Break: Exhibit Hall 9:30 a.m. – 10:00 a.m. |
Break: Exhibit Hall 9:30 a.m. -10:00 a.m. |
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| Lunch: Prefunction Area 12:00 p.m. – 1:00 p.m. |
Lunch: Prefunction Area 12:00 p.m. – 1:00 p.m. |
Lunch: On your own 12:00 p.m. – 1:00 p.m. |
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| Please note the Exhibit Hall will be closed at 12:00pm each day for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:00pm. Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees! |
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| Break: Exhibit Hall 3:30 p.m. – 4:00 p.m. |
Break: Exhibit Hall 3:30 p.m. – 4:00 p.m. |
Break: Exhibit Hall 3:30 p.m. – 4:00 p.m. |
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| YIS Awards will be given during the Monday afternoon break | ||||
| Welcome Reception | Welcome Reception: Gateway East and Terrace, 18th Floor 6:00 p.m. – 7:30 p.m. Exhibitors are invited to attend the Saturday evening Welcome Reception. |
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| Exhibit Dismantling | 4:00 p.m. - 5:00 p.m. | |||
| January 5 | Exhibit Contract and Sponsorship Application Due for First Round Assignments |
|---|---|
| January 8 | Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens |
| February 3 | Last day to reserve Sponsorships items |
| February 5 | Exhibitor Personnel Registration Available |
| February 6 | Last date to receive a refund for Table Space cancellation (minus 10%) |
| February 13 | Last day to make Hotel Reservations at the group rate. |
| February 16 | Online Buyers Guide Information Entry closes |
The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.
| 2014 Spring Clinical Meeting Attendance | |||
|---|---|---|---|
| Description | 2014 Denver |
2013 Phoenix |
2012 Dallas |
| SCIENCE ATTENDEES | |||
| Member Full | 156 | 175 | 153 |
| Non-Member Full | 3 | 2 | - |
| Members SCM/ROPA | 39 | - | - |
| Emeritus Member | 0 | 1 | 2 |
| Medical Dosimetrist | 2 | - | - |
| Resident Member | 20 | 9 | 5 |
| Resident Non-Member | 1 | - | - |
| Junior Member | 0 | 4 | 4 |
| Student Member | 6 | 1 | - |
| Student Non-Member | 2 | 3 | 2 |
| Daily Member | 1 | 4 | 8 |
| Daily Non-Member | 1 | 2 | - |
| Daily Student Member | 4 | 5 | 8 |
| Daily Student Non-Member | 4 | 1 | - |
| Medical Dosimetrist Daily | 1 | - | - |
| Resident Member Daily | 1 | - | - |
| Speaker Daily Member | 19 | 14 | 5 |
| Speaker Daily Non-Member | 6 | 4 | 5 |
| Speaker Member | 31 | 22 | 29 |
| Speaker Non-Member | 1 | 1 | - |
| Program Directors | 3 | - | - |
| TOTAL SCIENCE | 301 | 248 | 221 |
| EXHIBITORS | |||
| Exhibitor Complimentary (1 per rented display table) | 39 | 30 | 29 |
| Exhibitor Additional Full Registration | 4 | 15 | 11 |
| Exhibitor Hall Only | 17 | - | - |
| TOTAL EXHIBITORS | 60 | 45 | 40 |
| GUESTS | |||
| Companion | 2 | 4 | 13 |
| TOTAL GUESTS | 2 | 4 | 13 |
| GRAND TOTAL | 363 | 297 | 274 |
| Percentage of 2014 Attendees by Regions | |
|---|---|
| Middle Atlantic (NJ, NY, PA) | 12.85% |
| West South Central (AR, LA, OK, TX) | 11.17% |
| New England (CT, MA, NH, RI) | 4.74% |
| East South Central (AL, KY, MS, TN) | 5.31% |
| Mountain (AZ, CO, ID, MT, UT, WY) | 12.01% |
| Pacific (CA, OR, WA) | 12.29% |
| West North Central (IA, MN, MO, ND, SD) | 10.06% |
| East North Central (IL, IN, MI, OH, WI) | 12.29% |
| South Atlantic (FL, GA, MD, NC, SC, VA, WV) | 16.48% |
| U.S. | 95.37% |
| International | 4.62% |
Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2014 AAPM Spring Clinical Meeting Exhibitors
The meeting attire is business casual for the AAPM Spring Clinical Meeting.
ADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.
The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.
The AAPM will not be sponsoring child care during this meeting. Explore St. Louis, the Convention and Visitors Commission, has the following company listed on their website under child care providers::
TLC for Kids, Inc.
www.tlcforkids.com
St. Louis' oldest and most trusted agency providing childcare services in your home, hotel room or event site. Qualified; experienced; professional. First-aid, CPR; bonded and insured.
Address:
7301 Tulane Ave.
St. Louis, MO 63130
Phone: (314) 725-5660
Public Email: tlc@tlcforkids.com
Parents will be responsible for making their own child care arrangements. Neither AAPM or Explore St. Louis endorse the listed service.