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Exhibitor Information

Welcome!

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.

The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

We hope you'll plan to join us!

Discover the New St. Louis

New this year!

Items of Interest!

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  Friday,
March 6
Saturday,
March 7
Sunday,
March 8
Monday,
March 9
Exhibitor Registration 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 5:30 p.m. 7:00 a.m. – 6:00 p.m. 7:00 a.m. – 6:00 p.m.
Exhibit Set Up 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 9:00 a.m.    
EXHIBIT HOURS   9:00 a.m. - 12:00 p.m.

1:00 p.m. - 4:00 p.m.
9:00 a.m. - 12:00 p.m.

1:00 p.m. - 4:00 p.m.
9:00 a.m. - 12:00 p.m.

1:00 p.m. - 4:00 p.m.
Refreshment & Lunch Breaks   Break:
Exhibit Hall
9:30 a.m. – 10:00 a.m.
Break:
Exhibit Hall
9:30 a.m. – 10:00 a.m.
Break:
Exhibit Hall
9:30 a.m. -10:00 a.m.
Lunch:
Prefunction Area
12:00 p.m. – 1:00 p.m.
Lunch:
Prefunction Area
12:00 p.m. – 1:00 p.m.
Lunch:
On your own
12:00 p.m. – 1:00 p.m.
Please note the Exhibit Hall will be closed at 12:00pm each day for the lunch hour. At that time exhibitors and attendees will be asked to exit the Exhibit Hall and the doors will be locked. The Hall will reopen at 1:00pm.

Lunch will be provided Saturday and Sunday. Exhibitors are encouraged to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!
Break:
Exhibit Hall
3:30 p.m. – 4:00 p.m.
Break:
Exhibit Hall
3:30 p.m. – 4:00 p.m.
Break:
Exhibit Hall
3:30 p.m. – 4:00 p.m.
    YIS Awards will be given during the Monday afternoon break
Welcome Reception   Welcome Reception:
Gateway East and Terrace,
18th Floor

6:00 p.m. – 7:30 p.m.

Exhibitors are invited to attend the Saturday evening Welcome Reception.
   
Exhibit Dismantling       4:00 p.m. - 5:00 p.m.
January 5 Exhibit Contract and Sponsorship Application Due for First Round Assignments
January 8 Table Assignment Confirmation Letters and Online Buyers Guide Information Entry Opens
February 3 Last day to reserve Sponsorships items
February 5 Exhibitor Personnel Registration Available
February 6 Last date to receive a refund for Table Space cancellation (minus 10%)
February 13 Last day to make Hotel Reservations at the group rate.
February 16 Online Buyers Guide Information Entry closes

The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.

2014 Spring Clinical Meeting Attendance
Description 2014
Denver
2013
Phoenix
2012
Dallas
SCIENCE ATTENDEES
Member Full 156 175 153
Non-Member Full 3 2 -
Members SCM/ROPA 39 - -
Emeritus Member 0 1 2
Medical Dosimetrist 2 - -
Resident Member 20 9 5
Resident Non-Member 1 - -
Junior Member 0 4 4
Student Member 6 1 -
Student Non-Member 2 3 2
Daily Member 1 4 8
Daily Non-Member 1 2 -
Daily Student Member 4 5 8
Daily Student Non-Member 4 1 -
Medical Dosimetrist Daily 1 - -
Resident Member Daily 1 - -
Speaker Daily Member 19 14 5
Speaker Daily Non-Member 6 4 5
Speaker Member 31 22 29
Speaker Non-Member 1 1 -
Program Directors 3 - -
TOTAL SCIENCE 301 248 221
EXHIBITORS
Exhibitor Complimentary (1 per rented display table) 39 30 29
Exhibitor Additional Full Registration 4 15 11
Exhibitor Hall Only 17 - -
TOTAL EXHIBITORS 60 45 40
GUESTS
Companion 2 4 13
TOTAL GUESTS 2 4 13
GRAND TOTAL 363 297 274
Percentage of 2014 Attendees by Regions
Middle Atlantic (NJ, NY, PA) 12.85%
West South Central (AR, LA, OK, TX) 11.17%
New England (CT, MA, NH, RI) 4.74%
East South Central (AL, KY, MS, TN) 5.31%
Mountain (AZ, CO, ID, MT, UT, WY) 12.01%
Pacific (CA, OR, WA) 12.29%
West North Central (IA, MN, MO, ND, SD) 10.06%
East North Central (IL, IN, MI, OH, WI) 12.29%
South Atlantic (FL, GA, MD, NC, SC, VA, WV) 16.48%
U.S. 95.37%
International 4.62%

Employment Function

Nature of Your Primary Employer

 

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2014 AAPM Spring Clinical Meeting Exhibitors

The meeting attire is business casual for the AAPM Spring Clinical Meeting.

Description: http://www.aapm.org/meetings/07SS/images/images_001.jpgADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.

The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.

The AAPM will not be sponsoring child care during this meeting. Explore St. Louis, the Convention and Visitors Commission, has the following company listed on their website under child care providers::

TLC for Kids, Inc.
www.tlcforkids.com
St. Louis' oldest and most trusted agency providing childcare services in your home, hotel room or event site. Qualified; experienced; professional. First-aid, CPR; bonded and insured.
Address:
7301 Tulane Ave.
St. Louis, MO 63130
Phone: (314) 725-5660
Public Email: tlc@tlcforkids.com

Parents will be responsible for making their own child care arrangements. Neither AAPM or Explore St. Louis endorse the listed service.