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Additional Services

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Inbound Shipments:

  • To be delivered no earlier than 3 days before the meeting. Shipment can arrive after March 4th.

  • Shipment can be shipped to the following address (Please make sure to include all information indicated below on your address label):

    Hyatt Regency St. Louis at the Arch
    2015 AAPM Spring Clinical Meeting - Arrival Date:_______
    Hold For Guest: _______ Cell Number: _________
    Guest Company Name: _________
    Grand Ballroom EFGH
    Booth #:___________
    315 Chestnut Street
    St. Louis, MO 63102
    Box __ of __


  • Exhibitors should arrange to have packages picked up at the Business Center or delivered directly to the booth. Please review the Shipping Instructions for charges associated with either option:
    1. Inbound Receiving Fee (exhibitor picks up packages at the Business Center)
    2. Inbound Receiving/Delivery Fee (exhibitor has packages delivered directly to their booth)

Outbound Shipments:

  • Prior to the conclusion of event, package(s) pickup must be arranged.
  • The Hyatt Regency St. Louis at the Arch will not be responsible for items left unattended.
  • Shipments must be picked up within 24hours of the exhibit hall closing.
  • Exhibitors are instructed to either take outbound shipments to the Business Center or set up an Outbound Delivery pick up. Please review the Shipping Instructions for charges associated with either option:
    1. Outbound Drop Off Handling Fee
    2. Outbound Pickup/Handling Fee
    Shipping questions please contact:
    Bill Ebbesmeyer
    314.259.3277
    william.ebbesmeyer@fedex.com

Official Air & Ground Freight Carrier:

Association Freight Services is the Official Air & Ground Carrier for the 2015 Spring Clinical Meeting.

Click here for more information

Contact John Floyd:
855-565-5900 (PH)
john@associationfreight.com
www.associationfreight.com

  • The entrance to the Grand Ballroom will be locked each evening.  Please note, hotel staff will have access into the room after hours.
  • AAPM is NOT providing a security guard.
  • Exhibitors are responsible for the security of all display materials. If an exhibitor is displaying any items of value (equipment, computer lap tops, etc.) it is advised that such items be removed from the display table anytime the table is not staffed.
  • Storage of shipping containers is the responsibility of the exhibitor.  Containers may be stored under tables or take equipment to your hotel room at the close of the show for the day. 
  • The Hyatt Regency St. Louis at the Arch and AAPM Staff will NOT be responsible for any missing equipment or materials.
  • Audio Visual and Electrical services are provided by PSAV. Please note: Standard power and Wi-Fi access is included with the booth rental fee. Use the following form to order wired internet or other AV items:
  • The forms must be completed and returned by Friday, February 27, 2015.
  • Submit completed forms directly to PSAV:
    • Email: CBrown@psav.com
    • Fax: 314.342.4686
    • Mail to: PSAV Presentation Services
      Hyatt Regency St. Louis at The Arch
      315 Chestnut, St. Louis, MO 63102
  • Questions please call 314.342.4685