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General Information

Dates to Remember

January 18 Web site activated to receive electronic abstract submissions. To begin the submission process, first review the Instructions to Authors information.
5:00 PM ET
Deadline for Abstract Submission -
Deadline for receipt of 300 word abstracts and supporting data.
This deadline recognizes other conference schedules that have conflicted in the past and has been extended accordingly. There will be NO EXTENSION OF THIS DEADLINE. Authors must submit their abstracts by this time to be considered for review.
March 21 Meeting Registration and Housing available on-line
April 16 Authors notified of presentation disposition
May 11 Meeting Program available on-line
June 14 Deadline to receive early registration fees
July 5 Deadline to cancel housing reservation without a $25 cancellation fee
July 5 Housing reservation deadline
July 5 Fees for registration will be refunded in full if written notice of cancellation is received by July 5, 2012
July 5 Last day to register for SAMs
July 29-August 2 54th Annual Meeting
11:59 PM ET
Deadline to complete the on-line evaluation in order to receive CAMPEP Credit
(equivalent to CME category 1)
SEPTEMBER 10 Credits will be released for meeting attendees


Convention Center

The Charlotte Convention Center Charlotte Convention Center is located at 501 South College Street in Charlotte, NC.

Exhibits and Posters: Exhibit Level

  • Exhibit Displays: Halls B - C1
  • Poster Displays: Hall A

Registration: Street Level Concourse
Sessions: Meeting Room Level
Speaker-Ready Room: Room 216A

Message Center

Message Center terminals provide access to internet, as well as the CEC Survey which must be completed and submitted for continuing education credit.  The Message Center will be capable of receiving telephone and fax messages, and forwarding them to the appropriate attendee's on-site electronic mailbox. Faxes may be picked up at the AAPM Member Services Desk, located in the Convention Center near Registration on the Street Level Concourse.

The Message Center will be staffed

  • Saturday, July 28 - Wednesday, August 1, 7:30 AM - 6:30 PM
  • Thursday, August 2, 7:30 AM - 3:00 PM

AAPM Wireless Lounge

Seating and complimentary wireless access will be available in the Exhibit Hall during exhibit hours.


Welcome Companions! Stop by VIP Suite Room 105 in the Charlotte Convention Center to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests.

  • Sunday, July 29 through Wednesday, August 1, 8:00am - 5:00pm
  • Thursday, August 2, 8:00am - 11:00am

Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Child Care

No sponsored child care will be offered during this meeting. The concierge at your hotel may be able to assist you with special child care arrangements.

Special Services

AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 54th Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Rent a Scooter or Wheelchair for the meeting.

Luggage Check
$2/checked item
Monday - Wednesday, 7:30am-6:30pm
Thursday, 7:30am-3:00pm
C Concourse, across from AAPM Service Center

Reflection/Prayer Room
Sunday - Thursday, 7:30am-6:00pm
Room 204, Convention Center

Friends of Bill W Meeting
Monday - Wednesday, 9:00pm-10:00pm
Morehead Room, Westin

Visa Letter

Need a Visa letter inviting you to the AAPM 54th Annual Meeting and Exhibition? Generate one here.

Air Travel

Charlotte Douglas International Airport (CLT)
Drive time: 20 minutes to downtown hotels
Taxi: ~$25 fare

Getting Around Charlotte

Click for more information on the LYNX Light Rail, Sprinter Bus and the free Gold Rush Trolley.

Dress Code

The dress code is business casual for the AAPM Meeting.

Points of Interest

Charlotte's got a lot Map of Attractions within walking distance

Family-friendly activities