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Service Kit

Official Service Providers:

  • Association Freight – Air Freight & Deferred Shipping, International Shipping & Customs Brokerage Services
  • Blue Sky Broadcast – Digital capture of vendor events
  • Brede/Allied Exposition - Show Service Contractor
  • Indiana Convention Center – Electrical, phone
  • Convention Communications – Hotel door drop service
  • Convention Data Services (CDS) – Registration, lead retrieval service
  • Joe Orlando, Inc. - Photography
  • Projection, Inc. – Audio visual, computer rental
  • TLC Convention Plant Services - Floral
  • WideEmotion – Media wide screen advertising

Expand All Sections | Collapse All Sections

File Return Form To Deadline Date
Audio Visual and Computer Rental Services Projection, Inc. July 22
(Advanced Rate)

The following items will be ordered via the Brede/Allied Expositions Online Ordering portal.

IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Brede portal, please contact BREDE/ALLIED Customer Service Dept at 407/851-0261 or email info@bredeallied.com

Brede Online Deadline Date
Target Move In Schedule ---
Payment Terms Information ---
Accessible storage ---
Cabinets July 22
Carpet July 22
Custom Carpet July 3
Cleaning ---
Display Table ---
Furniture July 22
Labor/Forklift ---
Material Handling Services July 22
Non-Official July 3
Rental Exhibit July 3
Signs July 22
Sign Hanging ---
Shipping: Ground and Air Freight Services July 22
Special Drape ---
Vehicle Spotting Service July 22
Union Regulations ---
File Return Form To Deadline Date
Electrical Services Indiana Conv Center July 18
(Advanced Rate)
Food and Beverage/Catering - Booth Services


Exhibitors are allowed to provide in booth food and beverages to booth personnel only, with the exception of water.

Exhibitors are allowed to distribute bottled water or water dispensed from rented water coolers to meeting attendees from within the confines of the Exhibitor's booth space.

Per the rules of the Indiana Convention Center Food and Beverage Services:

  • All beverages must be ordered through the Convention Center Food Service.
  • Exhibitors WILL NOT be allowed to bring beverages into the building or purchase them from outside caterers.
  • If an Exhibitor is interested in distributing or sampling products In/From their food contact Rita Ramsey directly for approval and specifics.
    Sampling Form
For additional information please contact:
Rita Ramsey
Phone: 317.262.3523
Email: Rita.Ramsey@Centerplate.com
Indiana Conv Center July 18


To order security for you booth, please contact Travis Townsend. Provide the meeting name, booth number, dates security is needed, and the hours.

Contact Information:
Manager - Klipsch Music Center/ Indiana Convention Center
M: 317.213.2702
O: 317.261.0866

July 18
Telephone Services Indiana Conv Center July 18
(Advanced Rate)
Internet Services Indiana Conv Center July 18
(Advanced Rate)
File Return Form To Deadline Date
Exhibitor Function Request Form AAPM HQ ---
INFO Return Form To Deadline Date
Housing reservations will be handled by the Housing Connection/ AAPM Housing Bureau, available March 27.

Orchid Event Solutions, LLC, formerly The Housing Connection is the ONLY AAPM-designated housing provider for our meeting. If you are approached by any company other than Orchid Event Solutions, LLC regarding hotel rooms in Indianapolis, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel.

For Exhibitors with Room Block Reservations: Exhibitor Room Block Reservation Form
The Housing Bureau will hold room blocks with a deposit. Personnel names with final arrival/ departure dates are due in writing no later than June 18. This is a strict deadline, and room blocks will be re-leased if names are not supplied by this date.

For Individual Exhibitor Reservations with No Room Blocks:
You may prefer to make individual housing reservations by Booking Housing Online.
Orchid Event Solutions, LLC June 18
  • Reservations may be changed or cancelled through Orchid Event Solutions, LLC until July 25, 2013
  • Exhibitors are STRONGLY encouraged to use designated AAPM hotels.
File Online Reg Opens Last day to register and have badges mailed
Exhibitor Personnel Registration Information
  • Please review the information posted regarding registration
June 10 June 21
File Return Form To Deadline Date
Floral TLC Convention Plant Services July 18
Photography Joe Orlando, Inc. ---
File Return Form To Deadline Date
Island Formation - Submission of Scale Drawing:

Information & Booth Design Compliance Form
AAPM HQ May 16
File Return Form To Deadline Date
Lead Retrieval Service Order Form


Order online
CDS June 13
(Early Rate)

July 11
(Advance Rate)

After July 11(Standard Rate)
File Return Form To Deadline Date
Exhibitor Events - Digital Capture Information and Digital Capture Form AAPM HQ June 17

After June 17
(Rates Increase)
Hotel Door Drop Service Convention Communications July 25
Meeting Website Advertising/Form AIP ---
Sponsorship Items and Reservation Form AAPM HQ June 6
Additional Marketing and Promotional Tools:
  • AAPM Annual Meeting Website Link
  • AAPM Logo Use
  • Buyers Guide Information and Instructions
  • Exhibitor Event Announcements
  • Exhibitor Group Listing
  • Journal Advertising
  • Meeting Attendee Mailing List Order Information
  • Virtual Press Room - Exhibitor Press Releases