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General Information

Dates to Remember

January 16 Web site activated to receive electronic abstract submissions. To begin the submission process, first review the Instructions to Authors information.
February 28
5:00 PM ET
Deadline for Abstract Submission -
Deadline for receipt of 300 word abstracts and supporting data.
This deadline recognizes other conference schedules that have conflicted in the past and has been extended accordingly. There will be NO EXTENSION OF THIS DEADLINE. Authors must submit their abstracts by this time to be considered for review.
March 27 Meeting Registration and Housing available online
April 23 Authors notified of presentation disposition
May 2 Meeting Program available on-line
June 19 Deadline to receive early registration fees
July 9 Housing reservation deadline
July 11 Deadline to cancel housing reservation without a $25 cancellation fee
July 11 Fees for registration will be refunded in full if written notice of cancellation is received by July 11, 2013
July 11 Last day to register for SAMs
August 4 - 8 55th Annual Meeting & Exhibition
September 4
11:59 PM ET
Deadline to complete the online evaluation in order to receive CAMPEP Credit
(equivalent to CME category 1)
SEPTEMBER 11 Credits will be released for meeting attendees

Convention Center

The Indiana Convention Center Charlotte Convention Center is located at 100 S. Capitol Avenue in Indianapolis, Indiana.

Exhibits and Posters: Exhibit Level

  • Exhibit Displays: Halls H-I
  • Poster Displays: Hall J

Registration: Level 1, Capitol Avenue Lobby
Sessions: Level 1
Speaker-Ready Room: Room 111

ICC Emergency Information


This year AAPM offers complimentary wi-fi in the Exhibit Hall and all AAPM session rooms and function space.

Charging Stations

Need to charge your phone or other electronic device? Charging stations will be located in the Capitol Avenue Lobby, and in the Exhibit Hall.

Companions Welcome Room

All registered companions are welcome! Stop by to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests.

Denver Room (near the Skybridge connector to the Indiana Convention Center)
2nd floor, Indianapolis Marriott Downtown

  • Sunday, August 4 through Wednesday, August 7, 8:00am - 5:00pm
  • Thursday, August 8, 8:00am - 11:00am

Paula Light, a Mary Kay representative, will be in the Companions Welcome Room on Sunday, 1:30pm - 2:30pm to register women for complimentary makeovers to be held later in the week.

Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Child Care

No sponsored child care will be offered during this meeting. The concierge at your hotel may be able to assist you with special child care arrangements, or consider these options:

IUPUI Day Camp, held in the facilities of the IUPUI Sport Complex conveniently located in downtown Indianapolis. Swimming lessons in the world renowned Natatorium are part of the daily routine for each camper. Children are guided and cared for by trained counseling staff, certified in First Aid and CPR.

Sitters to the Rescue. The Indianapolis location is a member of

  • Better Business Bureau, with an A+ rating
  • Indianapolis Convention and Visitors Association
  • National Association of Social Workers

AAPM does not endorse these or any other camps or caregiving service. Parents are responsible for decisions made regarding child care services.

Special Services

AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 55th Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Rent a Scooter or Wheelchair for the meeting.

Luggage Check
$2/checked item
Monday - Wednesday, 7:30am-6:30pm
Thursday, 7:30am-3:00pm
Capitol Corridor, near AAPM Registration

Lactating Room
Sunday - Thursday, 7:30am-6:00pm
Office across from First Aid and Security, Level 1
Stop by AAPM Member Services to obtain a key. The Women's Restroom also offers a Nursing Station on Level 1, although it is not private.

Reflection/Prayer Room
Sunday - Thursday, 7:30am-6:00pm
Office J, Level 2 Convention Center (take escalators near AAPM Registration)

Friends of Bill W Meeting
Monday - Wednesday, 9:00pm-10:00pm
JW Marriott, Room 208, second floor

Visa Letter

Need a Visa letter inviting you to the AAPM 55th Annual Meeting and Exhibition? Generate one here.

Air Travel

Indianapolis International Airport (IND)
Drive time: 13 miles or 24 minutes to downtown hotels
Taxi: ~$32 fare

Downtown Indy Express Shuttle Service
: The Go Green Airport Shuttle is the express Indianapolis Airport shuttle serving Downtown Indianapolis. The most popular stops serve Lucas Oil Stadium, The Convention Center, and The Marriott Complex (JW Marriott). The shuttle operates from 8:00 am to 11:00 pm 7 days a week. It’s just $10.00 one-way! Priority is given to online reservations. We strongly recommend you book a round trip reservation online so you won’t have to wait for the next bus! At the airport, Cash and Major Credit Cards are accepted but walkups may have to wait for the next shuttle.


Dress Code

The dress code is business casual for the AAPM Meeting.