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Presenter Information

AV Guidelines

For the AAPM Spring Clinical Meeting, each scientific session room will be equipped with one digital projection system for single projection of Microsoft PowerPoint Presentations.

Confidence Monitor: A large, strategically placed monitor facing the speaker/head table which displays the presentation on the screen behind the presenter, thus allowing the speaker to present to the audience with full "confidence" of what is being shown out of his/her line of sight, without having to turn to look at the screen.

Speakers will have the option to view their slides in "Presenter Mode" at the lectern. The monitor at the lectern will show the notes view, if selected. The large confidence monitor will show the slides seen by the audience.

Not all speakers will want to use this feature at the lectern, but for those who want to try it, the Speaker Ready Room will have some stations with double monitors. Speakers will be able to see "Presenter Mode" on one screen and the regular presentation on the other.

Speaker Ready Room - Grand Ballroom A

The Speaker Ready Room will be equipped with the necessary equipment to review Microsoft PowerPoint Presentations. Technical staff will be available to assist you with the viewing or testing of your presentation.

Friday - 2:00 pm - 6:00 pm
Saturday - Monday, 7:00 AM - 6:00 PM
Tuesday, 7:00 AM - 12:00 PM

For your Microsoft PowerPoint presentation

Presenters WILL NOT be permitted to hook a laptop to the digital projector.  

Presenters must bring their Microsoft PowerPoint presentation on PC formatted media to the meeting, as described below.

Plan your PowerPoint Presentation to be presented on a PC with the following configuration:

Intel Core I7 2.4 Ghz or faster processor, 4GB or greater RAM, 250GB or larger 7200 rpm HD, integral 16 bit audio, graphics card with 512MB or greater VRAM

Windows 7 Pro, PowerPoint 2010 Pro, Acrobat reader (latest version,) QuickTime (latest version,) Math Type 4

Miscellaneous Information

Please send an email to woodward@aapm.org if you have a question about the configuration of the presentation PC, or if you have needs that exceed the standard machine configuration.   All requests will be handled on a case by case basis.

Presentation Preparation

Oral Presentations - Electronic slide preparation

Poster Presentations

Posting Schedule:

Set Up Time: Saturday, March 7 (7:00 AM - 9:00 AM) 

Take Down Time: Monday, March 9 (4:00 PM - 5:00 PM)

Authors will not be required to be present at their poster display.