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Exhibitor Information

Welcome!

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting Technical Exhibits.

The Technical Exhibit will be an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

We hope you'll plan to join us!

New this year!

New Sponsorship Items:

    • Wireless for the AAPM Meeting Rooms and Exhibit Hall - Limited to one sponsor
    • Mobile Device Charging Station - A short video clip or logo will be displayed on the Kiosk placed in the Exhibit Hall for attendees to view while charging phones, Ipads, etc.

Items of Interest!

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  Friday,
March 14
Saturday,
March 15
Sunday,
March 16
Monday,
March 17
Exhibitor Registration 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 5:30 p.m. 7:00 a.m. – 6:00 p.m. 7:00 a.m. – 6:00 p.m.
Exhibit Set Up 2:00 p.m. – 6:00 p.m. 7:00 a.m. – 9:00 a.m.    
EXHIBIT HOURS   9:00 a.m. - 4:00 p.m.

9:00 a.m. - 4:00 p.m.

9:00 a.m. - 12:00 p.m.

1:00 p.m. - 4:00 p.m.
Refreshment & Lunch Breaks   Break:
Exhibit Hall
9:30 a.m. – 10:00 a.m.
Break:
Exhibit Hall
9:30 a.m. – 10:00 a.m.
Break:
Exhibit Hall
9:30 a.m. -10:00 a.m.
Lunch:
Exhibit Hall
12:00 p.m. – 1:30 p.m.
Lunch:
Exhibit Hall
12:00 p.m. – 1:30 p.m.
Lunch:
On your own
12:00 p.m. – 1:00 p.m.
Exhibitors are invited to dine with the attendees during the lunch breaks as this is a great opportunity to network with attendees!  
Break:
Exhibit Hall
3:30 p.m. – 4:00 p.m.
Break:
Exhibit Hall
3:30 p.m. – 4:00 p.m.
Break:
Exhibit Hall
3:30 p.m. – 4:00 p.m.
    YIS Awards will be given during the Monday afternoon break
Welcome Reception   Welcome Reception:
6:00 p.m. – 7:30 p.m.

Note:
Exhibit Hall closes at 4:00 p.m. on Saturday.


Exhibitors are invited to attend the Saturday evening Welcome Reception.
   
Exhibit Dismantling       4:00 p.m. - 5:00 p.m.
January 9 Exhibit Contract and Sponsorship Application Due for First Round Assignments
January 15 Table Assignment Confirmation Letters and On-Line Buyers Guide Information Entry Opens
February 3 Last day to reserve Sponsorships items
February 13 Exhibitor Personnel Registration Available
February 14 Last date to receive a refund for Table Space cancellation (minus 10%)
February 19 Last day to make Hotel Reservations at the group rate.
February 24 Online Buyers Guide Information Entry closes

The Spring Clinical Meeting is designed to help Medical Physicists integrate emerging technologies into the clinical environment, keep abreast of regulatory and accreditation related issues, and provide a forum for the exchange of ideas in support of practice quality improvement.

2013 Spring Clinical Meeting Attendance
Description 2012
Dallas
2013
Phoenix
SCIENCE ATTENDEES
Member Full 153 175
Non-Member Full - 2
Emeritus Member 2 1
Resident Member 5 9
Junior Member 4 4
Student Member - 1
Student Non-Member 2 3
Daily Member 8 4
Daily Non-Member - 2
Daily Student Member 8 5
Daily Student Non-Member - 1
Speaker Daily Member 5 14
Speaker Daily Non-Member 5 4
Speaker Member 29 22
Speaker Non-Member - 1
TOTAL SCIENCE 221 248
EXHIBITORS
Exhibitor Complimentary (1 per rented display table) 29 30
Exhibitor Additional Full Registration 11 15
TOTAL EXHIBITORS 40 45
GUESTS
Companion 13 4
TOTAL GUESTS 13 4
GRAND TOTAL 274 297
Percentage of 2013 Attendees by Regions
Middle Atlantic States (NJ, NY, PA) 10.54%
West South Central (AR, LA, OK, TX) 11.23%
New England (CT, MA, NH, RI) 4.42%
East South Central (AL, KY, MS, TN) 4.42%
Mountain (AZ, CO, ID, MT, UT, WY) 14.28%
Pacific (CA, OR, WA) 11.22%
West North Central (IA, MN, MO, ND, SD) 12.25%
East North Central (IL, IN, MI, OH, WI) 12.48%
South Atlantic (FL, GA, MD, NC, SC, VA, WV) 16.32%
U.S. 97.16%
International 2.70%

nature of your primary employer

Vendors with an interest in medical physics or related equipment, products, and services are invited to participate at the AAPM Spring Clinical Meeting and Technical Exhibits. 2013 AAPM Spring Clinical Meeting Exhibitors

Denver Marriott Tech CenterThe AAPM 2014 Spring Clinical Meeting will be held at Denver Marriott Tech Center.

Denver Marriott Tech Center
4900 South Syracuse Street
Denver, CO 80237
Phone: 303-779-1100
www.marriott.com/DENTC

AAPM will use the Rocky Mountain Event Center for Exhibits.

Reservation Information

  • The group rate for AAPM will be $139++ per night.
  • You must make your hotel reservation by February 19th to get the group rate.
  • Online Hotel Reservations - Opens December 4.

Our Leverage to Negotiate Future Hotel Rates Depends on You
Help us maintain AAPM's excellent track record to avoid future attrition clauses in hotel contracts:

  • Please do not "book outside the block." Make your reservations in the contracted meeting hotel, using the reservation link or phone number provided.
  • Book your room reservation early and as accurately as possible. We recognize that unforeseen conditions may alter plans, but by communicating changes and cancellations early, you allow another participant to fill your vacant room.
  • Tell us if you find a lower rate at the contracted meeting hotel over the same dates. AAPM negotiates for the lowest available rate; if you find a lower rate, this may constitute a breach of contract with the hotel.

Air Travel

The Denver Marriott Tech Center Hotel is just a 25 mile drive from Denver International Airport.

Driving Directions from Denver International Airport:

  • Exit the Airport to I-70 west.
  • Take I-70 west to I-225 south.
  • I-225 south to the Yosemite exit.
  • Turn Left on Yosemite going (east) to Union.
  • Turn right on Union to S. Syracuse.
  • Turn left on S. Syracuse and the Hotel is on the right hand side.

Ground Transportation

Ground Transportation from Denver International Airport:

Apply early for your Visa!

Visa applicants are advised to apply as soon as they decide to travel to the United States, and at least three to four months in advance of their travel date. The following sites have additional information on applying for a visa:

Need a Visa letter inviting you to the Spring Clinical Meeting? Generate one below.

Visa Letter of Invitation

Dear Colleague:

On behalf of the American Association of Physicists in Medicine, I am pleased to invite you to attend the 2014 AAPM Spring Clinical Meeting to be held at the Denver Marriott Tech Center, Denver, Colorado, March 15-18, 2014.

Registration Fees:

AAPM Member Discount EARLY (PRIOR TO 11:59pm on FEB. 8) $650 AAPM Member AFTER FEB. 8 $865
AAPM Non-member Discount EARLY (PRIOR TO 11:59pm on FEB. 8) $1300 AAPM Non-member AFTER FEB. 8 $2020

The housing information pertaining to the 2014 Spring Clinical Meeting will be available on our website at http://www.aapm.org/meetings/2014SCM in early December 2013.

Sincerely,
Angela Keyser
Angela R. Keyser
AAPM Executive Director

Visit Denver has a comprehensive page for visitors. For some points of interest in Denver, visit the links below:

  • Light Rail station - Take a 5 minute walk to the Light Rail Station, which accesses Downtown or Park Meadows Shopping Mall.
  • Park Meadows Mall - Combines exclusive and interactive retailers, along with 15 great restaurants in a grand mountain lodge setting with cozy fireplaces, soaring timber ceilings, and bubbling streams. A Colorado must see.
  • Ice Cube Gallery - This collective artist-run gallery is one of Denver's most dynamic spaces for emerging, boundary-crossing art. Featuring a diversified program of contemporary art, performance, multimedia, film, installation and juried shows, it is the go-to for culture buffs thirsty for cutting-edge talent.
  • Denver Zoo - Open 365 days of the year. Where else can you visit polar ice caps, a tropical forest, the African Savannah, and a jungle all in one day? The zoo is a state-of-the-art habitat featuring more than 3500 animals representing 600 species.
  • Denver Restaurants close to the Denver Marriott Tech Center:
    • Shanahan's Steakhouse 0.2 mile(s)
      Open for dinner
      Dress code: Shirt/Slacks Req.
      Phone: 1-303-770-7300
      Reservations required
    • Cool River Café 0.4 mile(s)
      This Steakhouse and Southwestern Grille offers steaks and chops, seafood, ribs and more.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-771-4117
    • Il Fornaio 0.4 mile(s)
      Italian
      In the tradition of Italy's trattorias, the sights, sounds and aromas of authentic Italian cuisine are recreated fresh every day.
      Open for lunch and dinner
      Dress code: Dress Jeans
      Phone: 1-303-221-8400
    • Ya Ya's Euro Bistro 0.7 mile(s)
      Mediterranean
      A world of pleasure awaits you at this popular restaurant featuring European and Mediterranean cuisine.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-741-1110
    • McCormick & Schmick's Seafood & Steaks 0.8 mile(s)
      Seafood
      McCormick and Schmick's serves a variety of fresh seafood flown in daily from both U.S. and international waters, available from menus that change daily. Prepared using fresh ingredients, your food is served in a timeless and traditional presentation.
      Open for lunch and dinner
      Dress code: Dress Jeans
      Phone: 1-720-200-9339
    • Chili's Grill & Bar 1.4 mile(s)
      American
      Pepper in Some Flavor with an anything but ordinary menu at Chili's. From their pepper inspired decor to their flame inspired menu enjoy a variety of burgers, salads, fajitas, and steaks at your neighborhood grill.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-691-2928
    • Del Frisco's Double Eagle Steak House 1.6 mile(s)
      Del Frisco's embodies the rich tradition of fine American steak houses, amazing guests through our impeccable chef-driven cuisine, extensive award-winning wine list and unparalleled hospitality.
      Open for lunch and dinner
      Dress code: Dress Jeans
      Phone: 1-303-796-0100
    • Brook's Steak House & Cellar 2.8 mile(s)
      Serving USDA prime steaks, the finest Colorado lamb, and succulent lobster tails from southern Australia, Brook's is truly a special dining experience.
      Open for dinner
      Dress code: Dress Jeans
      Phone: 1-303-770-1177
    • C.B. & Potts Restaurant & Brewery 3.1 mile(s)
      American
      C.B. & Potts is a private, independent, family-owned and operated restaurant business. Since 1971, they have been serving hand-forged burgers, pizzas, seafood, steaks, and the freshest, most "drinkable" beer of the highest quality.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-770-1982
    • The Slotted Spoon 4 mile(s)
      American
      We're serving a selection of adventure-inspired meatballs with a variety of sauces, sides and extras that should pair perfectly with any appetite.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-941-2816
    • Maggiano's Little Italy 4 mile(s)
      Italian
      Enjoy fresh Italian food and an old world atmosphere at Maggiano's, featuring an extensive menu of classic pastas, seafood, veal, beef and pork.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-858-1405
    • Rock Bottom Restaurant & Brewery 5.5 mile(s)
      American
      Handcrafted beers, intriguing entrees and all-American favorites are the highlights at this moderately priced, enjoyable restaurant.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-792-9090
    • P. F. Chang's China Bistro 5.6 mile(s)
      Chinese
      Experience a unique combination of Chinese cuisine, attentive service, wine, and tempting desserts all served in a stylish, high-energy bistro.
      Open for lunch and dinner
      Dress code: Casual
      Phone: 1-303-790-7744

The meeting attire is business casual for the AAPM Spring Clinical Meeting.

Description: http://www.aapm.org/meetings/07SS/images/images_001.jpgADA Accessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM Spring Clinical Meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.

The Companion's registration fee includes access to all morning and afternoon breaks, and lunch services. Tickets to the Saturday evening Welcome Reception are sold separately. Please note, there will not be a Companions' Welcome Lounge at this year's meeting.

The AAPM will not be sponsoring child care during this meeting. The Convention and Visitors Bureau, Visit Denver, has stated that the following company has been used frequently among many of the area hotels for child care:

Tots on the Spot Inc.
Professional Onsite Event Child Care Services
In-Hotel Family Child Care Services, CO
Phone: 970-214-8373 Fax: 970-226-3987
www.totsonthespot.com
Contact: Sara Brownell at: sara@totsonthespot.com

Tots on the Spot provides professional on-site event childcare for all sports, weddings, business, and convention related occasions. We enable parents to fully participate and enjoy the adult event, knowing their children are safe, happy, and in a secure and fun environment. Make all of your events family friendly!

Parents will be responsible for making their own childcare arrangements. Neither AAPM or Visit Denver endorse the listed service.