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Personnel Registration Information

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Exhibitors are allotted Complimentary Personnel Registrations based on the number of Tables. Exhibitors may purchase additional Registrations as necessary.

Exhibitor Registration will be available February 13, 2014.
No Refunds for Exhibitor Registration cancellations after February 27, 2014.

No Refunds for Exhibitor Registration cancellations after February 27, 2014.

REGISTRATION CATEGORIES FEES REGISTRATION INCLUDES
Complimentary Personnel No Charge

For each 6 feet x 2.5 feet table purchased, your company will receive ONE complimentary personnel registration.

Each Complimentary Personnel Registration includes:

  • Admission to the Technical Exhibits
  • Admission to Scientific Sessions & Symposia
  • Welcome Reception - attendance encouraged but optional
  • All food service
  • Continuing Education Credits (each person must complete online survey and meet CAMPEP eligibility requirements).
  • No SAMs credits.
Additional Full $585 each Includes:

  • Admission to the Technical Exhibits
  • Admission to Scientific Sessions & Symposia
  • Welcome Reception - attendance encouraged, but optional
  • All food service
  • Continuing Education Credits (each person must complete online survey and meet CAMPEP eligibility requirements).
  • No SAMs credits.
Technical Exhibit Hall Only $295 each

Includes:

  • Admission to the Technical Exhibit Hall ONLY
  • No admission to Scientific Sessions & Symposia.
  • All food service
  • Social function tickets can be purchased separately.

Exhibitors may purchase an unlimited number of social function tickets either pre-show via the Internet or on-site.

Saturday, March 156:00pm - 7:30pm
AAPM Welcome Reception $60.00
Exhibit Floor

This year there will be entertainment during the reception, the Heritage Irish Dancers will perform from 6:45 to 7:15 p.m. The dancers will perform a variety of Irish dances in traditional Irish costumes. Don't forget to wear your GREEN!

The Welcome Reception is a great opportunity to meet and talk with the meeting attendees. Exhibitors are not required to staff displays during the Reception but instead are encouraged to mingle with the attendees.

The exhibit area will be closed from 4:00 p.m. - 6:00 p.m. in preparation of the reception. If you have equipment you do not want to leave at your table during the Reception, we advise you to take it to your hotel room at this time.

Each ticket includes one drink ticket which can be exchanged for a beer or glass of wine. Light Hors d'oevres will be served.



Exhibitor Personnel Activities

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Each Exhibitor must name one person to be their representative in connection with installation, operation, and removal of the exhibit. Such representative will be authorized to enter into necessary service contracts for which the Exhibitor will be responsible.

Exhibitors are required to wear their badge and conduct themselves in a professional manner at all times during the AAPM Spring Clinical Meeting.

Exhibitors agree not to assign or sublet any space, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

Exhibitors agree to staff assigned exhibit space at all times during the designated exhibit hall hours.

All activities of each Exhibitor must be confined to the Exhibitor's allotted exhibit space other than entertainment and social functions. Exhibitor representatives must be in the space rented on the exhibit floor and are not admitted for the purpose of viewing other exhibits, except by invitation of other Exhibitors. No persons, firms, or organizations not having contracted with Exhibit Management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities.

Exhibitors wearing Exhibitor badges may enter the exhibit hall during the designated hall hours each day of the exposition. Should an Exhibitor require additional time for the maintenance of computer hardware and/or software said Exhibitor must receive permission from Exhibit Management.

All food and beverage must be ordered through Denver Marriott Tech Center. Exhibitors WILL NOT be allowed to bring food or beverages into the building or purchase them from outside caterers.

If you are interested in purchasing food for your personnel, contact:

Leslie Grimes
Senior Event Manager - Event Services
Denver Marriott Tech Center
4900 South Syracuse Street
Denver, CO 80237
leslie.grimes@marriott.com

NOTE: Products such as individually wrapped candy or mints for consumption are acceptable.

The official AAPM badge must be worn whenever an Exhibitor representative is in the exhibit hall. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other Exhibitors. False certification of any individual as an Exhibitor's representative, misuse of Exhibitor's badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be considered a substantial violation of the rules. Violators will be fined $300.00 per incident and the individual(s) in question will be escorted from the meeting.

Exhibitors agree not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official program of the AAPM Spring Clinical Meeting, whether such activities are held at or away from the official hotel. However, Exhibitors are allowed to hold staff meetings at any time, as long as only exhibitor personnel are involved. Permission must still be requested.

Any Exhibitor wishing to hold any outside activity in conjunction with its exhibit must contact Rachel Smiroldo for written approval. You will receive an approval notification from AAPM HQ via e-mail. The notification will include contact information of Denver Marriott Tech Center. Upon approval, you will make function-arrangements directly with the hotel.

The following are designated times when Exhibitors may conduct any of the above-mentioned activities:

  • Friday, March 14, Any time
  • Saturday, March 15, After 7:30 p.m.
  • Sunday, March 16, After 6:00 p.m.
  • Monday, March 17,12:00 p.m. - 1:30 p.m. and After 6:00 p.m.
  • Tuesday, March 18, After Noon

Should you need assistance in planning an event to be held in a location other than Denver Marriott Tech Center, please contact Rachel Smiroldo.