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Policy number Policy name Policy date Sunset date
AP 23-A Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 4/1/2000 4/25/2001
Section
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Policy source
Policy text
1.President - A two bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation, registration fees, social program (with events), meals, and bar set-up paid for President and Companion.

2. President-Elect - A one-bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation, registration fees, and meals paid.

3. Chairman of the Board - Hotel room, transportation, registration fees, and meals paid.

4. Secretary - Hotel room, transportation, registration fees, and meals paid.

5. Treasurer - Hotel room, transportation, registration fees, and meals paid.

6. Memorial Lecturer and companion - Hotel room, transportation, registration fees (with events), and meals paid.

7. Family of Memorialized Party (spouse and dependent children) - Hotel room, transportation, registration fees (with events), and meals paid.

8. Coolidge Awardee and Companion - Hotel room (upgraded), transportation, registration fees, social program (with events), and meals paid.

9. Editor of Medical Physics - Hotel room and registration fees paid.

10. Scientific Program Director - Hotel room and registration fees paid.

11. Scientific Program Co-Director - Hotel room and registration fees paid.

12. Invited Symposia Speakers (non-AAPM members) - Hotel room, transportation, and registration fees paid.

13. Executive Director - A one-bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation and meals paid.

14. Headquarters Staff - Transportation, hotel room, and meals paid.

15. LAC Chair [and Co-Chair] - Hotel room, registration fees, and social program (with events) paid for Chairs and Companions.

16. LAC - At the discretion of the LAC Chair, approximately 5 member registrations or complimentary rooms, and approximately 3 companion registrations with social program (and events) paid. These individuals must be identified by the LAC Chair, and approved by the Chair, Annual Meeting Coordination Committee, prior to the early registration deadline.

Headquarters should, if possible, negotiate up to 15 rooms at 50% off the convention rate for use by staff and speakers.
Items related to this Policy
Policy number Policy name Policy date Sunset date Active?
AP 2 Travel Reimbursement 8/24/2023 12/31/2025 Active
Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 23-A Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 4/1/2000 4/25/2001 Inactive
AP 23-B Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 4/26/2001 11/27/2001 Inactive
AP 23-C Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/28/2001 11/30/2004 Inactive
AP 23-D Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 12/1/2004 9/28/2006 Inactive
AP 23-E Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/29/2006 3/29/2007 Inactive
AP 23-F Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/30/2007 10/7/2009 Inactive
AP 23-G Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 10/8/2009 7/21/2010 Inactive
AP 23-H Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 7/22/2010 9/7/2010 Inactive
AP 23-I Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/8/2010 6/18/2012 Inactive
AP 23-J Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 6/19/2012 9/11/2012 Inactive
AP 23-K Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/12/2012 3/17/2014 Inactive
AP 23-L Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/18/2014 9/9/2014 Inactive
AP 23-M Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/10/2014 1/13/2015 Inactive
AP 23-N Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 1/14/2015 11/26/2016 Inactive
AP 23-O Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/27/2016 1/18/2017 Inactive
AP 23-P Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 1/19/2017 11/12/2017 Inactive
AP 23-Q Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/13/2017 1/7/2018 Inactive
AP 23-R Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 1/8/2018 3/22/2018 Inactive
AP 23-S Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/23/2018 8/1/2018 Inactive
AP 23-T Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 8/2/2018 12/31/2022 Inactive
AP 23-U Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 12/1/2019 12/31/2022 Inactive
AP 23-V Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 11/28/2021 12/31/2026 Inactive
AP 23-W Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 3/9/2023 12/31/2026 Inactive
AP 23-X Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/21/2023 12/31/2026 Active

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