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Marketing Opportunities

Visit the Vendors!

AAPM is always working to identify ways to increase traffic in the exhibit hall.  With that goal in mind, AAPM will host the Visit the Vendors program again this year at the 2010 Annual Meeting.

All exhibitors were invited to participate but have to respond YES or NO by June 28th to be included.  If an exhibitor does not respond, that company will not be included.

Here’s how it works:

Advertising

All Exhibitors are invited to advertise in Medical Physics, the scientific journal of the American Association of Physicists in Medicine. Medical Physics will be distributed to all AAPM attendees during registration. Information on rates, mechanical specifications and copy deadlines may be obtained from:

Deborah Bott
Advertising Sales Manager
American Institute of Physics
2 Huntington Quadrangle
Melville, NY 11747-4502
Tel: 800-247-2242
Tel: 516-576-2430
Fax: 516-576-2327
E-mail: dbott@aip.org
web: www.aip.org

Buyers Guide

Email your company's 500 character description to Kathleen Dwyer, where it will be added to the On-line Exhibitor Listing.

AAPM Virtual Library Presentation - Digital Capture of Exhibitor Events

A great way to reach the AAPM membership and other potential customers
with your CUSTOMIZED message

As an Exhibitor participating at the 2010 AAPM Annual Meeting, have a presentation, product demonstration, or users meeting digitally captured during the meeting....

AAPM has partnered with Blue Sky Broadcast in order to provide you with a unique event-delivery solution at very REASONABLE PRICES.

The process includes these basic steps:

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AAPM Virtual Press Room

AAPM has implemented a Virtual Press Room for the 2010 Meeting. The Virtual Press Room will consist of both Scientific and Exhibitor related press releases.

Any Exhibitor wishing to link to a single or multiple press releases is asked to post the press release(s) on the internet, thus creating a URL address. Then forward the press release URL address and the date of the press release to the attention of:

Kathleen Dwyer
kathleen@aapm.org
(301) 209-3371

All contributing companies will be listed on the Virtual Press Room/Exhibitor Releases site. A link will be created from the Press Room site/company name back to the URL address of the press release.

AAPM Exhibitor Virtual Press Room Guidelines:

  1. Only companies officially exhibiting at AAPM 2010 may submit materials for the Exhibitor Virtual Pressroom.
  2. There is no endorsement implied by AAPM.
  3. Releases will be listed in alpha order by company name.
  4. Press releases submitted for the Exhibitor Virtual Press Room by July 18 will be printed and provided in press kits available on-site to all registered press.

We hope to attract more press personnel to our meeting so encourage you to post your releases.

Posting of Announcements of Exhibitor Functions

If you are hosting an Exhibitor Function (Users Meeting, Social Event, etc) take the opportunity to post your announcement on our meeting site. This will assist any attendees who misplace the invite!

For details, please contact:

Kathleen Dwyer
kathleen@aapm.org
(301) 209-3371

2010 AAPM Annual Meeting Registrant - Mailing Label Information

As an Exhibitor, you have the opportunity for a direct mail campaign; use the list of 2010 AAPM Annual Meeting scientific registrants.

Should you be interested in purchasing labels, please click to order.

Note:

Frequently Asked Questions

Lead Retrieval System

Record, print and store your leads with the scan of a badge!

Information and order forms regarding the Lead Retrieval System will be included in the Online Exhibitor Service Kit.

Exhibitors are encouraged to rent the lead retrieval equipment and supplies in order to obtain mailing information of interested attendees, includes email addresses.

Hotel Door Drops

Exhibitors are allowed to distribute printed materials as door drops at the designated AAPM hotels. An official Exhibitor Door Drop Request Form will be included in the Online Service Kit. Exhibitors will be responsible for any fees involved.

For details contact:
Tom Marshall
Convention Communications
Tel: 513-934-3700
Fax: 513-934-3708
e-mail: tom@doordrop.com

leafPLEASE NOTE: Convention Communications has implemented a Green Initiative. Starting with the 2010 AAPM Annual Meeting, for each company participating in the Door Drop Service, Convention Communications will have a native tree planted in a USecosystem restoration project to offset the resources used in printing and the carbon used for transportation.

Sponsorship Opportunities

WIRELESS LOUNGE - $6,500 exclusive sponsorship
Recognized as Wireless Lounge Sponsor during conference.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall for the entire conference.
Logo and booth # will appear on color “Thank You” table tents in Wireless Lounge.
Logo will appear on Start-Up Page at Wireless Lounge.
Full page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website.
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Wireless Lounge Sponsor.
Seating and Power provided.
BOX LUNCHES IN THE EXHIBIT HALL - $1,500
Recognized as Box Lunch Sponsor during conference.
Company Name announced over P.A. as doors to Exhibit Hall open on Sunday.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall Entire day.
Logo and booth # will appear on color “Thank You” table tents in all refreshment seating areas of Exhibit Hall for
the entire day.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Box Lunch Sponsor.
ELECTRONIC MESSAGE CENTER - $1,500
Recognized as Electronic Message Center Sponsor during conference.
Logo will appear on front screen.
Company name and booth number on each message.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website.
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Electronic Message Center
Sponsor.
EXHIBIT HALL MORNING AND AFTERNOON BREAKS - $1000 - 6 sponsorships available, one for each break listed below.
Refreshment Breaks will take place:
Sunday 3:00 PM
Monday 9:30 AM 3:30 PM
Tuesday 9:30 AM 3:30 PM
Wednesday 9:30 AM
Recognized as Break Sponsor during conference.
Logo and booth # will appear on color “Thank You” 20” X 30” signs in Exhibit Hall for the entire day refreshment
break is sponsored.
Logo and booth # will appear on color “Thank You” table tents in all refreshment seating areas of Exhibit Hall for
the entire day refreshment break is sponsored.
Logo will appear on beverage napkins during the refreshment break sponsored.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Refreshment Break Sponsor.
ELECTRONIC POSTER VIEWING AREA - $500
Recognized as Electronic Poster Viewing Area Sponsor during conference.
Logo and booth # will appear on color “Thank You” 20” X 30” sign by Poster Viewing Area.
One Quarter-Page B&W ad of your design in Pocket Program.
Company name and link to your website will appear on the conference website.
Logo will appear on slide in Electronic Scroll in session room, acknowledging you as Electronic Poster Viewing Area
Sponsor.

ALSO:


18' HD WIDE SCREEN ($950-$3,500)
The popular 18' HD Screen will return in 2010! Is 90 square feet of high definition surface big enough for your message? Prices range from $950-$3,500, depending on the length of your message. The HD screen will be prominently placed in the exhibit hall, and will carry program reminders as well as sponsors' messages. Contact al@neopromo.com

AAPM Logo Use

Should you be interested in using the AAPM logo in your promotional items, please contact Kathleen Dwyer.

AAPM Annual Meeting Website Link

In an effort to reach as many potential attendees as possible, we encourage you to link to the AAPM 2010 Annual Meeting website http://www.aapm.org/meetings/2010AM/ from your company website.