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Service Kit

Official Service Providers:

  • Association Freight – Air freight shipping
  • Blue Sky Broadcast – Digital capture of vendor events
  • Brede/Allied Exposition - Show Service Contractor
  • Charlotte Convention Center – Electrical, phone
  • Convention Communications – Hotel door drop service
  • Convention Data Services (CDS) – Registration, lead retrieval service
  • Joe Orlando, Inc. - Photography
  • Projection, Inc. – Audio visual, computer rental
  • TLC Convention Plant Services - Floral
  • WideEmotion – Media wide screen advertising

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File Return Form To Deadline Date
Audio Visual and Computer Rental Services Projection, Inc. July 13

The following items will be ordered via the Brede/Allied Expositions Online Ordering portal.

IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Brede portal, please contact BREDE/ALLIED Customer Service Dept at 407/851-0261 or email info@bredeallied.com

Brede Online Deadline Date
Target Move In Schedule ---
Payment Terms Information ---
Accessible storage ---
Cabinets July 16
Carpet July 16
Custom Carpet June 29
Cleaning ---
Display Table ---
Furniture July 16
Labor/Forklift ---
Material Handling Services July 16
Non-Official June 29
Rental Exhibit June 29
Signs July 16
Sign Hanging ---
Shipping: Ground and Air Freight Services July 16
Special Drape ---
Vehicle Spotting Service July 16
Union Regulations ---
File Return Form To Deadline Date
Electrical Services Charlotte Conv Center July 8
(Advanced Rate)
Food and Beverage/Catering - Booth Services


Exhibitors are allowed to provide in booth food and beverages to booth personnel only, with the exceptiong of water.

Exhibitors are allowed to distribute bottled water or water dispensed from rented water coolers to meeting attendees from within the confines of the Exhibitor's booth space.

Per the rules of the Charlotte Convention Center Food and Beverage Services:

  • All beverages must be ordered through the Convention Center Food Service.
  • Exhibitors WILL NOT be allowed to bring beverages into the building or purchase them from outside caterers.
For additional information please contact:
Elizabeth Wehrheim
Phone: 704-339-6042
Email: elizabeth.wehrheim@charlotteconventionctr.com
Charlotte Conv Center July 13
Rigging, Truss and Lighting

All rigging, truss and lighting is performed by PSAV (the in house provider). All exhibitor request for rigging, truss or lighting are subject to PSAV's review and approval.

PSAV Contact:
Barry Wright
Phone: 704-339-6180

PSAV Charlotte Convention Center Website with Rigging Information
PSAV July 13

To order security for you booth, please contact Ryder Burger. Provide the meeting name, booth number, dates security is needed, and the hours.

Security Contact:
Ryder Burger
Phone: 704-339.6140
July 13
Telecommunications Charlotte Conv Center July 12
(Advanced Rate)
Plumbing Services Charlotte Conv Center July 8
(Advanced Rate)
File Return Form To Deadline Date
Exhibitor Function Request Form AAPM HQ ---
INFO Return Form To Deadline Date
Housing reservations will be handled by the Housing Connection/ AAPM Housing Bureau, available March 21.

The Housing Connection is the ONLY AAPM-designated housing provider for our meeting. If you are approached by any company other than The Housing Connection regarding hotel rooms in Charlotte, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel.

For Exhibitors with Room Block Reservations: Exhibitor Room Block Reservation Form
The Housing Bureau will hold room blocks with a deposit. Personnel names with final arrival/ departure dates are due in writing no later than June 15. This is a strict deadline, and room blocks will be re-leased if names are not supplied by this date.

For Individual Exhibitor Reservations with No Room Blocks:
You may prefer to make individual housing reservations by Booking Housing Online.
The Housing Connection June 15
  • Reservations may be changed or cancelled through The Housing Connection until July 19, 2012
  • Exhibitors are STRONGLY encouraged to use designated AAPM hotels.
File Online Reg Opens Online Reg Closes
Exhibitor Personnel Registration Information
  • Please review the information posted regarding registration
June 4 June 15
File Return Form To Deadline Date
Floral TLC Convention Plant Services July 19
Photography Joe Orlando, Inc. ---
File Return Form To Deadline Date
Island Formation - Submission of Scale Drawing:

Information & Booth Design Compliance Form
AAPM HQ May 10
File Return Form To Deadline Date
Lead Retrieval Service Order Form CDS May 24
(Early Rate)

June 28
(Advance Rate)

After June 28 (Standard Rate)
File Return Form To Deadline Date
Exhibitor Events - Digital Capture Information and Digital Capture Form AAPM HQ June 14
Hotel Door Drop Service Convention Communications July 18
Meeting Website Advertising/Form AIP ---
Sponsorship Items and Reservation Form AAPM HQ May 31
Visit the Vendor Reservation Form AAPM HQ June 15
Additional Marketing and Promotional Tools:
  • AAPM Annual Meeting Website Link
  • AAPM Logo Use
  • Buyers Guide Information and Instructions
  • Exhibitor Event Announcements
  • Exhibitor Group Listing
  • Journal Advertising
  • Meeting Attendee Mailing List Order Information
  • Virtual Press Room - Exhibitor Press Releases