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General Information

Dates to Remember

January 18 Website activated to receive electronic abstract submissions
March 9
8:00 PM Eastern
(5:00 PM Pacific)
Abstract Submission DEADLINE
  • Deadline for receipt of 300 word abstracts and supporting data.
  • This deadline recognizes other conference schedules that have conflicted in the past and has been extended accordingly.
  • There will be NO EXTENSION OF THIS DEADLINE. Authors must submit their abstracts by this time to be considered for review.
March 22 Meeting Registration and Housing available online
By April 18 Authors notified of presentation disposition
By May 9 Meeting Program available online
June 21 Deadline to receive early registration fees
July 5
  • Housing reservation deadline
  • Deadline to cancel housing reservation without a $25 cancellation fee
  • Fees for registration will be refunded in full if written notice of cancellation is received by July 5, 2017
July 30 - Aug 3 59th Annual Meeting & Exhibition
September 6
11:59 PM ET
Deadline to complete the online evaluation in order to receive CAMPEP Credit (equivalent to CME category 1), SAM Credit (equivalent to SA-CME), MDCB and RLI Credits
September 13 Credits released for meeting attendees

Convention Center

The Colorado Convention Center Colorado Convention Center is located at 700 14th Street, Denver, Colorado.

Exhibits and Posters: Level Two

  • Exhibit Displays: Halls A - B
  • Poster Displays: Hall C

Registration: Street Level, A Lobby
Sessions: Street Level
Speaker-Ready Room: Room 102

 

Wi-Fi

This year AAPM offers complimentary wi-fi in the Exhibit Hall, all AAPM session rooms and function space.

Charging Stations

Need to charge your phone or other electronic device? Charging stations will be located in the Exhibit Hall.

Companions Welcome Room

All registered companions are welcome! Stop by to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests each morning, Sunday through Wednesday, until 11:00am.

Room 202, Street Level, Convention Center
Sunday through Wednesday, 8:00am - 5:00pm
Thursday, 8:00am - 11:00am

Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Med Phyz Wiz Kidz Program (ages 12 - 17) - first annual AAPM-Sponsored Science Outreach Event

Know a 12 - 17 year old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT!Med Phyz Wiz Kidz Logo
Register now and join the fun!

The AAPM Women’s Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this inaugural effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 30 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.

Sunday, July 30 - Schedule
12:00 pm - 12:30 pm: Meet at Med Phyz Wiz Kidz registration counter - Lobby A
12:45 pm: Participants escorted to meeting room
1:00 pm – 2:00 pm: Welcome Address and Q&A session
2:00 pm – 3:00 pm: Tour of exhibit hall with AAPM member volunteers
3:00 pm – 3:30 pm: Post-tour Q&A and refreshments with AAPM volunteers at Partner in Solutions room

Questions? Email MedPhyzWizKidz@aapm.org

Child Care

No sponsored child care will be offered during this meeting. Three services offering child care in the Denver area include urbansitter.com, sittercity.com and care.com. AAPM does not endorse these or any other caregiving services. Parents are responsible for decisions made regarding child care services.

Visit the Medical Physics Parents Facebook page, created by AAPM members to discuss topics impacting parents, including how to manage childcare while attending professional conferences with kids.

Special Services

handicapAccessibility
AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 59th Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Rent a scooter or wheelchair for the meeting.

Luggage Check
$3/checked item (cash only)
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-3:00pm
Street Level near Registration

Mothers Room
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-2:00pm
Behind Registration, Street Level, Convention Center
Individuals who need a private room for expressing or nursing have two options: the Mothers Room or the Wellness Room

Wellness Room
Saturday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-2:00pm
Room 604, Street Level, Convention Center
Individuals who need a private room for expressing or nursing, or for personal medical reasons are welcome to use the Wellness Room. Nursing mothers may also use the dedicated Mothers Room located behind AAPM registration.

Reflection/Prayer Room
Sunday - Wednesday, 7:30am-6:00pm
Thursday, 7:30am-2:00pm
Room 608, Street Level, Convention Center

Friends of Bill W Meeting
Monday, 9:00pm-10:00pm Mineral Hall B, Hyatt Regency
Tuesday & Wednesday, 9:00pm -10:00pm Agate A, Hyatt Regency

Visa Letter

Need a Visa letter inviting you to the AAPM 59th Annual Meeting and Exhibition? Generate one here.

Air Travel

Denver International Airport (DEN)
Drive time depends on traffic: 35 minutes (25 miles) to downtown Denver

The A-Line Rail Service, Denver's "Train to the Plane"

At a cost of $9 each way, travelers can use the rail service, known as the A Line, to get from the airport to Denver Union Station and vice versa courtesy of the Regional Transportation District (RTD), metro Denver's public transit provider.

The A Line connects travelers to Union Station in the heart of downtown Denver. From Union Station, take the free 16th Street Mall shuttle (MallRide) which provides access to most downtown hotels. More information »

Parking

The Colorado Convention Center provides 1,000 covered parking spaces.

Dress Code

The dress code is business casual for the AAPM Meeting.

Points of Interest

Homeless MeterExplore Denver
Plan your visit to Denver »

Denver Marijuana Laws
It is legal in Denver for adults over 21 to purchase marijuana for recreational use. However, it is illegal to consume marijuana in public (smoking, eating or vaping.) Learn more »

A Better Way to Help Denver Homeless
If you’ve ever given a dollar to a homeless person, then wondered if that’s the best way to help, take note of the blue donation meters around the city. The collective funds go to nonprofit partners who provide direct services to those in need including shelter, job training, meals and permanent housing options that help get people back on their feet.