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Personnel Activities

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Each Exhibitor must name one person to be their representative in connection with installation, operation, and removal of the exhibit. Such representative will be authorized to enter into necessary service contracts for which the Exhibitor will be responsible.

Exhibitors are required to wear their badge and conduct themselves in a professional manner at all times during the 2017 AAPM Meeting.

Exhibitors agree not to assign or sublet any space, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

Exhibitors agree to staff assigned exhibit space at all times during the designated exhibit hall hours.

All activities of each Exhibitor must be confined to the Exhibitor's allotted exhibit space other than entertainment and social functions. Exhibitor representatives must be in the space rented on the exhibit floor and are not admitted for the purpose of viewing other exhibits, except by invitation of other Exhibitors. No persons, firms, or organizations not having contracted with Exhibit Management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities

Exhibitors wearing Exhibitor badges may enter the exhibit hall from 7:30 am - 7:00 pm each day of the exposition. Should an Exhibitor require additional time for the maintenance of computer hardware and/or software said Exhibitor must receive permission from Exhibit Management.

All food and beverage must be ordered through the Colorado Convention Center Catering Department. Exhibitors WILL NOT be allowed to bring food or beverages into the building or purchase them from outside caterers.

For additional information please contact:
John Jessen
Phone: 303-228-8041
Email: john.jessen@centerplate.com

  • Rule Update: Exhibitors will be allowed to serve food and beverages to attendees from their booths

If an Exhibitor wishes to distribute food and beverage, the service must be held within the confines of the rented booth space. Exhibitors are responsible for all logistics involved with the purchase and distribution of food and beverage.

Exhibitors will be responsible for the maintenance of their booth and surrounding area. Cleaning Services information will be included in the Exhibitor Service Kit.

All food and beverage supplies must be purchased from the Convention Center Caterer.

Exceptions:

      • Distribution of Food: The distribution of popcorn, peanuts or any type of nuts is not permitted in the Exhibit Hall.
      • Distribution of Beverages: The distribution of Alcohol of any type is not permitted in the Exhibit Hall.

The official AAPM badge must be worn whenever an Exhibitor representative is in the exhibit hall. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other Exhibitors. False certification of any individual as an Exhibitor's representative, misuse of Exhibitor's badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be considered a substantial violation of the rules. Violators will be fined $300.00 per incident and the individual(s) in question will be escorted from the meeting.

Special work passes will be issued for gaining entrance to the exhibit hall during installation and dismantling. Ten work passes will be available to each Exhibitor Contact. Should you need more than 10 prior to arriving show site, please contact Rachel Smiroldo at rachel@aapm.org. Work passes will also be available at show site at Exhibitor Registration and the loading dock located at the back of the exhibit hall. During installation and dismantling admission to the Exhibit Hall is by work-pass and exhibit badge only. Work passes are valid ONLY during installation and dismantling; an exhibit badge is required during exhibit hours.

Exhibitors agree not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official program of the AAPM Annual Meeting, whether such activities are held at or away from the Exhibit Hall. However, Exhibitors are allowed to hold staff meetings at any time, as long as only exhibitor personnel are involved. Permission must still be requested by emailing Rachel Smiroldo.

Any Exhibitor wishing to hold any outside activity in conjunction with its exhibit must email to Rachel Smiroldo for written approval. You will receive an approval notification from AAPM HQ via Email. The notification will include contact information for each of the designated 2017 AAPM hotels and the Colorado Convention Center. Upon approval, you will make function-arrangements directly with the hotel of your choice or the Colorado Convention Center.

AAPM will not be hosting a function Sunday evening. Exhibitors have the opportunity to host private functions for meeting attendees following the end of the Meeting Program on Sunday. Please note, the Program ends at 6:00 PM and AAPM Committee Meetings conclude at 7:00 PM.

This year the Night Out at the Denver Art Museum will not include a dinner. Limited light snacks and desserts will be served. We encourage Exhibitors to take advantage of this time and plan dinner with your customers either BEFORE or AFTER your visit to The Denver Art Museum.

The following are designated times when Exhibitors may conduct any of the above-mentioned activities:

Day Date Time
Saturday July 29 Any time PRIME TIME

No AAPM functions on this date
Sunday July 30 Before 9:30 am
After 6:00 pm
PRIME TIME

Open evening for Exhibitor Entertaining

Note: AAPM Committees conclude at 7:00 pm
Monday July 31 Before 7:30 am
During lunch 12:15 pm – 1:45 pm
After 8:00 pm
 
Tuesday August 1 Before 7:30 am
During lunch 12:15 pm – 1:45 pm
After 10:00 pm
PRIME TIME

Take your clients to dinner!

Meet at The Denver Art Museum for light snacks beforehand or come for desserts
Wednesday August 2 Before 7:30 am
During lunch 12:15 pm – 1:45 pm
After 7:30 pm
 
Thursday
(No Exhibits on Thursday)
August 3 Before 7:30 am
After 2:50 pm