Abstract Reviewer Instructions

Thank you for serving as a reviewer for abstracts for the AAPM Annual Meeting! The success of the meeting depends heavily on the quality of the review process. While authors bear responsibility for clear, accurate presentation of their work, reviewers bring significant effort and expertise to judging the quality of the work. If you have any questions, please contact the appropriate Track Director or AAPM Programs Manager with Contact Information in the last tab.

***DEADLINE: All scores must be submitted by 5:00pm (EASTERN) Monday, March 27th.***
Kindly take this deadline into consideration when reviewing, as the deadline cannot be extended.

If you prefer, you may download the Abstract Reviewer Instructions (pdf)

Scoring the Abstracts

Scores:

Score each abstract on a scale of 1 to 10. (1 = worst, 10 = best) according to the Criteria in the Table below.

Spread your scores

Use the full score range (1-10) with mean ~5-6, recognizing both the Rubrics and very approximate range of possible assignments above [Oral (≥7), SNAP Oral (≥6), Poster (≥3)]. Provide comments to help break ties.

Reviewing Support Documents

Some Support Documents may exceed 1 page, such as Young Investigator, Junior Investigator, Science Council Session submissions. Please do not penalize these submissions for exceeding 1 page.

Provide Comments

Including comments is strongly recommended as they are taken into account during abstract assignment.

CHECKBOXES - Please use the checkboxes on the scoring page to identify:

NEWSWORTHY / GROUNDBREAKING. (Abstract will be considered for inclusion in a press release.)
CONFLICT OF INTEREST – PLEASE REASSIGN. (Abstract will be reassigned.) Although the review process is double-blind, you may able to discern abstracts from your institution or collaborators. If so, please check this box.
I AM UNQUALIFIED TO REVIEW THIS ABSTRACT. (Abstract will be reassigned.)
NOTE: THIS ABSTRACT APPEARS TO BE IN THE WRONG SUBMISSION CATEGORY. This checkbox is for informational purposes only. Checking this box will not result in reassignment of the abstract, and you are asked to review the abstract anyway – unless you have selected the previous checkbox (UNQUALIFIED).

The Review Website

Logging in

The reviewer login website is available here.

Log in using your AAPM username and password. Once you are logged in, select the 'REVIEWER' link under 'ROLES' to reach your Reviewer Homepage. You will see links to assignments and scoring tools. Download the individual or combined PDFs. Assign scores and comments as described above. Finalize by clicking the SUBMIT link.

You may login as many times as you like, BUT once you finalize scores, you are not allowed back into the system.

Confidentiality

Anonymity

This is a blind review. Authors are assured confidentiality during the review process. If authors have followed instructions, you will not see author information. It is incumbent upon reviewers to maintain confidentiality and not disclose the contents of abstracts.

Contact Information

For questions regarding scientific content or abstract scoring, please contact the appropriate Track Director.

For questions related to the website or other administration, please contact Programs Manager.