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Report No. 262 - Electronic Charting of Radiation Therapy Planning and Treatment: Report of Task Group 262 (2021)

Category: Reports

While most Radiation Oncology clinics have adopted electronic charting in one form or another, no consensus document exists that provides guidelines for safe and effective use of the Radiation Oncology electronic medical records (RO-EMR). Task Group 262 was formed to provide these guidelines as well as to provide recommendations to vendors for improving electronic charting functionality in the future. Guidelines are provided in the following areas: Implementation and training for the RO-EMR, acceptance testing and quality assurance (QA) of the RO-EMR, use of the RO-EMR as an information repository, use of the RO-EMR as a workflow manager, electronic charting for brachytherapy and non-standard treatments, and information technology (IT) considerations associated with the RO-EMR. The report was based on a literature search by the task group, an extensive survey of task group members on their respective RO-EMR practices, an AAPM membership survey on electronic charting, as well as group consensus.

Medical Physics
https://doi.org/10.1002/mp.15116

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Keywords: care path, chart check, checklist, electronic approval, Electronic Charting, electronic document, Electronic Medical Records, EMR, implementation committee, IT infrastructure, prescription, Quality assurance, Radiation Oncology, treatment history, workflow design, written directive
First published: 20 July 2021

James G. Mechalakos, Sonja Dieterich, Luis E Fong de los Santos, Sandra C Fontenla, DABR, Joseph Hanley, Vijay A. Harwalkar, Linda X. Hong, YuHuei Jessica Huang, Grace Gwe-Ya Kim, Susan L Richardson, Steven G. Sutlief, Sridhar Yaddanapudi, Sue Merkel, Mark Parry

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