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Registration

Registration Opens March 22nd

  • EARLY Registration Deadline: June 21, 2017 (11:59 PM ET)
  • Beware of registration poachers! Convention Data Services is the official registration service provider. If you are approached by any company other than Convention Data Services regarding AAPM Annual Meeting registration, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. Look for this logo to instantly identify a legitimate AAPM service provider.

Badge Beacons

This year a small, battery-powered wireless device will be attached to your badge. This device is a Bluetooth Low Energy (BLE) beacon that communicates with sensors placed throughout the venue. Although the device is synced with your registration ID, it contains no personal information. AAPM cannot track your movements outside of designated session rooms and the exhibit hall. The data we receive allows us to confirm attendance at SAMs sessions (for those who register for SAMs), as well as to see overall traffic trends which helps us in future planning.

All SAM registrants are required to use a beacon for attendee verification in sessions.

We ask that you return the beacon as you leave on your last day. Please look for designated drop off locations in the Convention Center and in the HQ office.

Cancellations

  • Fees for registration will be refunded in full if written notice of cancellation is received by July 5, 2017.
  • No refund will be given for cancellations received after July 5.
  • Please send your written cancellation and refund request to aapm@xpressreg.net

Check Payments

  • If you have registered at the EARLY rate and are paying by check, your payment must be received no later than June 21, 2017 (11:59 PM ET). If we do not receive your payment for the early registration fees by June 21, your registration type will be changed to reflect the regular registration fee.
  • Check payments for registration should be prepared as follows:

    AAPM 2017
    c/o Convention Data Services
    107 Waterhouse Road
    Bourne, MA 02532

  • AAPM's Federal Identification number is: 23-7057224

ACH or Wire Transfer Payments

Contact accounting@aapm.org for ACH or wire transfer information.

On-site Registration Days and Hours:

AAPM Registration staff will be located inside Lobby A, inside the 14th Street entrance, of the Colorado Convention Center:

  • Saturday, July 29 - Wednesday, August 2 / 7:00 am - 6:30 pm
  • Thursday, August 3 / 7:00 am - 3:00 pm

MOC/SAM

Many AAPM members now require Maintenance of Certification (MOC) as defined by the American Board of Radiology (ABR). Completion of Self Assessment CE (SA-CE) per year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). Information regarding the MOC requirments can be found at What is MOC. SAM are not required, but can be used to meet the (SA-CE) requirements. In order to earn SA-CE credit you are required to (1) verify your attendance at each SAM session and (2) answer SAM questions in the online evaluation. There is no pass/fail and you will not be graded on your responses.

How Do I Register for a Participation Device (PD) to be used for audience verification in SAM sessions at the 2017 AAPM Annual Meeting?

  1. Pre-register for the meeting.

  2. During the registration process, you will be asked if you require Maintenance of Certification (MOC) as defined by ABR.  Say YES.

  3. You will be given the option to register for SAM ($10) to be verified using beacon technology.

  4. When you arrive at the Colorado Convention Center to pick up your badge and program materials, your badge number will be paired with a beacon.  

  5. Go to the SAM sessions of your choice.  Upon entering a designated SAM session, your attendance will automatically be verified via your beacon. You must attend the entire SAM session to be eligible to obtain SAM credit.

  6. Unlike past years, the speaker will not ask interactive questions.  Instead, you will go online to the CEC evaluation to answer questions. There is no pass/fail and you will not be graded on your responses. The deadline to answer the SAM questions is September 5, 2017 at 11:59 PM ET.

  7. Post meeting, AAPM posts SAM credits to the CME Gateway accounts of each SAM participant. The SAM credits will pass through the CME Gateway to the ABR. Please sign onto the CME Gateway to view your SAM credits.

  8. To earn credit you must complete the an online CEC evaluation for the SAM session, including the SAM questions. Internet terminals will be available on-site for this purpose. You may also use your own laptop, phone or iPAD during, between or after sessions. Please note you will require your badge I.D. in order to complete the session survey.

  9. Learn more about the new SAM process here.

Don't require Maintenance of Certification, but still want to sit in on a SAM session?

No problem.  The sessions are open to all registered scientific attendees.

Annual Meeting Registration Fees

  Early Bird Registration
by June 21
(USD$ Only)
Regular Registration
after June 21
(USD$ Only)
AAPM Member Weekly
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out, and all breaks/lunches.
Member $695 $925
Member Resident $295 $295
Member Junior $295 $295
Member Student $230 $230
AAMD Member (promo code is required) $695 $925
AAPM Emeritus Member Weekly
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception, and all breaks/lunches. May purchase Tuesday Night Out ticket separately
Emeritus $130 $130
Non-Member Weekly
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out, and all breaks/lunches.
Non-Member $1390 $1620
Non-Member Resident/Post Doc $425 $425
Non-Member Student $230 $230
Daily (Member and non-member)
  • Includes admission to sessions, exhibit hall and breaks/lunches on registered day(s) of participation only.
  • Does NOT include any Social Events. May purchase Social Events separately.
  • Daily attendees are only eligible for continuing education credits for evaluated sessions held on the registered day(s) of participation.
  • Thursday Daily Registration is half off, due to the shortened day and no exhibit hours.
Member Attendee Daily $340/day $340/day
Non-Member Attendee Daily $680/day $680/day
Member Resident Daily $90/day $90/day
Non-Member Resident/Pos-Doc Daily $180/day $180/day
Member Junior Daily $90/day $90/day
Member Student Daily $25/day $25/day
Non-Member Student Daily $25/day $25/day
AAMD Member Daily (promo code is required) $340/day $340/day
Companions
Does NOT include any Social Events. May purchase these separately. Companions are not eligible for MPCEC.
21 and over $15 $15
Young Adult 12 - 20
Companions ages 12 through 17 will be allowed in the Exhibit Hall but must be accompanied by a registered attendee at all times.
$0 $0
Child Ages 11 and under
Children 11 and under will not be allowed in the Exhibit Hall or session rooms.
$0 $0

If you require MOC as defined by ABR, please select the SAM option during the registration process.

SAM attendance verification option
SAM Attendance Verification via beacon technology $10 Completion of Self Assessment Modules (SAM) each year is a requirement for the Maintenance of Certification (MOC) process as defined by the American Board of Radiology (ABR). Payment of the $10 fee is required to verify your attendance for each SAM session.

AAPM Medical Physics Review Course Registration Fees

  • Diagnostic Physics Review Course: $195
    Student/Resident Registration: $100
    Saturday, July 29 • 8:00am - 6:00pm
    Sunday, July 30 • 7:30am - 12:15pm
    (see Registration Type Qualification Requirements)

  • Therapy Physics Review Course: $195
    Student/Resident Registration: $100
    Saturday, July 29 • 8:00am - 6:00pm
    Sunday, July 30 • 7:30am - 12:15pm
    (see Registration Type Qualification Requirements)

  • Nuclear Medicine Review Course: $115
    Student/Resident Registration: $100
    Saturday, July 30 • 1:15pm - 5:30pm / dinner on your own / 7:00pm - 10:00pm

  • Nuclear Medicine and Diagnostic PACKAGE: $250
    Student/Resident Registration: $200
    Saturday, July 30 • 8:00am - 5:30pm / dinner on your own / 7:00pm - 10:00pm
    Sunday, July 31 • 7:30am - 12:15pm

Certificate Course: Beyond Clinical Imaging: The Role of the Medical Physicist in Clinical Trials and Response Assessment

Wednesday, August 2 • 7:30 am - 6:00 pm • Location TBD

(Please note: Individuals who do not wish to enroll in the Certificate of Completion Course program may attend the Wednesday sessions and earn CAMPEP and SAM credits (if registered for SAM) by completing the proper session/SAM on-line evaluation.

AAPM member attendees may enroll in the certificate of completion program for an additional fee. Enrollment in the program entitles participants to dedicated seating in the mini-track sessions as well as additional online materials.

Following the meeting, certificate of completion program participants will be required to take an online examination, which covers the material presented throughout the day-long mini-track. Enrollees who demonstrate satisfactory attendance at the course and successful completion of the online examination (available after the meeting) will receive a certificate of completion for this course.

Course Registration restricted to AAPM Members only.

Course Registration includes:

  • Reserved seating
  • USB stick and downloadable file.
AAPM MEMBER WEEKLY + CERTIFICATE OF COMPLETION COURSE:
Includes admission to sessions, exhibit hall, tickets to AAPM Awards Ceremony and Reception & Tuesday Night Out, Certificate of Completion Course, and all breaks/lunches.
Member $995
Member Resident $595
Member Junior $595
Member Student $536
AAPM Member WEDNESDAY DAILY + CERTIFICATE OF COMPLETION COURSE ONLY
  • Includes admission Certificate of Completion Course, admission to exhibit hall and Wednesday breaks:
    9:30 - 11:00 am morning break / 3:45 pm - 4:30 pm afternoon break
  • No admittance to other Annual Meeting sessions.
Member Attendee Daily $500/day
Member Resident Daily $250/day
Member Junior Daily $250/day
Member Student Daily $180/day

SDAMPP Meeting Ticket

Saturday, July 29 • 8:00am - 11:00am
Room 108, Street Level, Convention Center
Followed by the SDAMPP Business Meeting

SDAMPP Annual Meeting: $25

Annual Meeting of the Radiotherapy Service Association (RSEA)

Saturday, July 29 • 9:00 am - 4:30 pm
Sunday, July 30 • 8:00 am - 1:00 pm
Room 703, Street Level, Convention Center

Radiotherapy Service Association (RSEA): $180 / After June 21: $240

Social Event Fees

  • AAPM Student Night Out (Sunday, July 30, 7:00 pm - 9:00 pm) - $20
  • Women Physicist Luncheon (Tuesday, August 1, 12:15 pm - 1:45 pm) - $25 for all registration categories except Students/Residents, who pay $15

Note! Before you purchase any of the social event tickets below, please make sure that it is not included with your registration type and fee. Tickets may also be purchased on site at the Registration counter at the Convention Center.

 

Registration Type Qualification

  • Junior Member Weekly

    • This registration type is reserved for Junior Members of the AAPM only.
  • (Non-member) Resident/Post Doc Weekly | Review Course Student/Resident

    • In order to qualify for this registration type, you must fax a letter from your Program Director/Advisor that includes:
      • institution name and address
      • phone, fax & e-mail of the program director
      • area of specialization (e.g., Radiation Oncology Physics, Radiation Oncology, etc.)
      • start date and intended completion date
    • Failure to fax this letter will render your registration incomplete.
    • Please fax the letter to:
      (508) 743-9601
      ATTN: AAPM REGISTRATION
  • (Non-member) Student Weekly / Student Daily | Review Course Student/Resident

    • If you are not an AAPM Student Member, you must fax a letter from your Program Director that includes:
      • program name
      • institution name and address
      • phone, fax & e-mail of the program director
      • type of degree that you expect to receive
      • your start date and expected end date of study
    • Failure to fax this letter will render your registration incomplete.
    • Please fax the letter to:
      (508) 743-9601
      ATTN: AAPM REGISTRATION

Visa Letter of Invitation

APPLY EARLY! AAPM offers a letter of invitation for attendees of the AAPM 59th Annual Meeting and Exhibition. The visa letter of invitation, though not required for the visa application, can assist as a supporting document. Present this letter of invitation from AAPM to the consular officer during the visa interview. This letter by no means guarantees admittance, but can provide compelling evidence for immigration officials to consider. Please note that AAPM cannot intervene with embassies on behalf of any participant.

Need a Visa letter inviting you to the AAPM Annual Meeting? Generate one here.