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Service Kit

Official Service Providers:

  • Association Freight – Air Freight & Deferred Shipping, International Shipping & Customs Brokerage Services
  • Brede/Allied Exposition - Show Service Contractor
  • Austin Convention Center – Electrical, Telephone, Internet
  • Convention Communications – Hotel door drop service
  • Convention Data Services (CDS) – Registration, lead retrieval service
  • Joe Orlando, Inc. - Photography
  • Projection, Inc. – Audio visual, computer rental
  • Enchanted Florist - Floral
  • WideEmotion – Media wide screen advertising

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File Return Form To Deadline Date
Audio Visual and Computer Rental Services Projection, Inc. July 7
(Advanced Rate)

The following items will be ordered via the Brede/Allied Expositions Online Ordering portal.

IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Brede portal, please contact BREDE/ALLIED Customer Service Dept at 407-851-0261 or email info@bredeallied.com

Brede Online Deadline Date
Target Move In Schedule Target 1 - July 17
8:00 am - 12:00 pm

Target 2 - July 17
1:00 pm - 5:00 pm
Payment Terms Information July 7
Accessible storage ---
Cabinets June 20
Carpet July 7
Custom Carpet June 20
Cleaning July 7
Display Table July 7
Furniture July 7
Labor/Forklift ---
Material Handling Services July 7
Non-Official June 20
Rental Exhibit June 20
Signs July 7
Sign Hanging July 7
Shipping: Ground and Air Freight Services July 7
Special Drape July 7
Vehicle Spotting Service July 7
Union Regulations ---
File Return Form To Deadline Date
Complete Packet of Convention Center Forms Austin Conv Center  
Electrical Services Austin Conv Center July 2
(Discount Rate)

July 12
(Standard Rate)

July 13
(Floor Rate)
Food and Beverage/Catering - Booth Services


Exhibitors are allowed to provide in booth food and beverages to booth personnel only, with the exception of water.

Exhibitors are allowed to distribute bottled water or water dispensed from rented water coolers to meeting attendees from within the confines of the Exhibitor's booth space.

Per the rules of the Austin Convention Center Food and Beverage Services:

For additional information please contact:
Kim Robinson
Phone: 512-404-4152
Email: krobinson@levyrestaurants.com

Austin Conv Center Due no later than two (2) weeks in advance of event date.
Security Services Austin Conv Center June 15
(Discount Rate)
Telephone Services Austin Conv Center July 2
(Discount Rate)

July 12
(Standard Rate)

July 13
(Floor Rate)
Internet Services Austin Conv Center July 2
(Discount Rate)

July 12
(Standard Rate)

July 13 (Floor Rate)
File Return Form To Deadline Date
Exhibitor Function Request Form AAPM HQ ---
INFO Return Form To Deadline Date
Housing reservations will be handled by the Housing Connection/ AAPM Housing Bureau, available March 12.

Orchid Event Solutions, LLC, formerly The Housing Connection is the ONLY AAPM-designated housing provider for our meeting. If you are approached by any company other than Orchid Event Solutions, LLC regarding hotel rooms in Indianapolis, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel.

For Exhibitors with Room Block Reservations: Exhibitor Room Block Reservation Form

The Housing Bureau will hold room blocks with a deposit. Personnel names with final arrival/ departure dates are due in writing no later than June 4. This is a strict deadline, and room blocks will be re-leased if names are not supplied by this date.

For Individual Exhibitor Reservations with No Room Blocks:
You may prefer to make individual housing reservations by Booking Housing Online.
Orchid Event Solutions, LLC June 4
  • Do not contact the hotels directly until after July 10, 2014. Reservations cancelled after June 25, 2014 will be subject to a $25.00 processing fee.
  • Exhibitors are STRONGLY encouraged to use designated AAPM hotels.
File Online Reg Opens Last day to register and have badges mailed
Exhibitor Personnel Registration Information
  • Please review the information posted regarding registration
May 27 June 22
File Return Form To Deadline Date
Floral Enchanted Florist  
Photography Joe Orlando, Inc. ---
File Return Form To Deadline Date
Island Formation - Submission of Scale Drawing:

Information & Booth Design Compliance Form
File Return Form To Deadline Date
Convention Data Service Kit

Lead Retrieval Service Order Form
CDS May 29
(Early Rate)

June 26
(Advance Rate)

After June 26 (Standard Rate)
File Return Form To Deadline Date
Hotel Door Drop Service Convention Communications July 10
Meeting Website Advertising/Form AIP ---
Sponsorship Items and Reservation Form AAPM HQ May 12
Additional Marketing and Promotional Tools:
  • AAPM Annual Meeting Website Link
  • AAPM Logo Use
  • Buyers Guide Information and Instructions
  • Exhibitor Event Announcements
  • Exhibitor Group Listing
  • Journal Advertising
  • Meeting Attendee Mailing List Order Information
  • Virtual Press Room - Exhibitor Press Releases