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General Information

Dates to Remember

January 15 Abstract Submission System: OPEN
March 3
5:00 PM
US local time
(8:00 PM ET)
Abstract Submissions: DEADLINE
  • Deadline for receipt of 300 word abstracts and supporting data.
  • This deadline recognizes other conference schedules that have conflicted in the past and has been extended accordingly.
  • There will be NO EXTENSION OF THIS DEADLINE. Authors must submit their abstracts by this time to be considered for review.
March 12 Meeting Registration and Housing Information available online
By April 17Authors notified of presentation disposition
By May 2 Meeting Program available online
June 4 Deadline to receive early registration fees
June 25
  • Housing reservation deadline
  • Deadline to cancel housing reservation without a $25 cancellation fee
July 1
  • Fees for registration will be refunded in full if written notice of cancellation is received by July 1, 2014
  • Last day to register for SAMs
July 20 - 24 56th Annual Meeting & Exhibition
August 20
11:59 PM ET
Deadline to complete the online evaluation in order to receive CAMPEP Credit
(equivalent to CME category 1), SAMs Credit (equivalent to SA-CME), MDCB and RLI Credits
August 27 Credits released for meeting attendees

Convention Center

The Austin Convention Center Austin Convention Center is located at 500 East Cesar Chavez Street in Austin, Texas.

Exhibits and Posters: Exhibit Level

  • Exhibit Displays: Halls 3, 4, 5
  • Poster Displays: Hall 2

Registration: Level 1, Atrium
Sessions: Levels 3, 4
Speaker-Ready Room: Room 11AB

Austin Convention Center Emergency Information

Phone Number for Member Services Onsite

Need assistance while in Austin? Please call AAPM Member Services at 512-404-4660 during the following hours:

  • Saturday, July 19- Wednesday, July 23 / 7:00am - 6:30pm
  • Thursday, July 24 / 7:00am - 3:00pm


This year AAPM offers complimentary wi-fi in the Exhibit Hall, all AAPM session rooms and function space.

Charging Stations

Need to charge your phone or other electronic device? Charging stations will be located in the Exhibit Hall.

Companions Welcome Room

All registered companions are welcome! Stop by to chat with friends, meet with family members after sightseeing, or grab a cold drink. A hostess with knowledge of the local attractions will be available to address your questions and interests.

Room 10C, Level 3, Austin Convention Center
Sunday, July 20 through Wednesday, July 23, 8:00am - 5:00pm
Thursday, July 24, 8:00am - 11:00am

Please note: children ages 11 and under are not allowed into the exhibit hall or session rooms.

Child Care

No sponsored child care will be offered during this meeting. The concierge at your hotel may be able to assist you with special child care arrangements.

Special Services

AAPM wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the AAPM 56th Annual Meeting and Exhibition, please communicate your needs well in advance by marking the "special needs " box when pre-registering.

Rent a Scooter or Wheelchair for the meeting.

Luggage Check
$2/checked item
Monday - Wednesday, 7:00am-6:30pm
Thursday, 7:00am-3:00pm
Solar Atrium, near AAPM Registration

Lactating Room
Saturday - Thursday, 7:30am-6:00pm
Storage A, Level 3, Austin Convention Center
Stop by AAPM Member Services to obtain a key.

Reflection/Prayer Room
Sunday - Thursday, 7:30am-6:00pm
Room 15, Level 3, Austin Convention Center

Friends of Bill W Meeting
Monday - Wednesday, 9:00pm-10:00pm
Hilton, Room 415B

Visa Letter

Need a Visa letter inviting you to the AAPM 56th Annual Meeting and Exhibition? Generate one here.

Air Travel

Austin-Bergstrom International Airport (AUS)

Drive time: 8 miles or 15 minutes to downtown hotels
Taxi: ~$27 including tip
SuperShuttle: $16.50 for a shared ride to downtown. Reserve in advance online
Bus: $1 bus fare takes you between the airport and downtown every 30 minutes on the hour and half hour. Plan your trip

Dress Code

The dress code is business casual for the AAPM Meeting.

Points of Interest

Experience Austin like a local. True Austin allows you to contact local experts.

Live Music Venue Guide

Wall Street Journal - Insider's Guide to Austin

Austin Interactive Map

The Austin Chronicle - Best of Austin: Food