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Policy number Policy name Policy date Sunset date
AP 96-D Oversight of Journal-related work of AAPM Editors 1/25/2021 12/31/2025
Policy source
December 14, 2020 EXCOM Meeting
Policy text

The Editors and Editors-in-Chief (hereafter: Editors) of AAPM's scientific publications, Medical Physics and the Journal of Applied Clinical Medical Physics, receive compensation from the AAPM for their journal-related work. While the Editors are independent contractors of AAPM, AAPM requires oversight over the content and form of its journals, as well as the processes by which they are compiled, edited and published. This oversight, which shall balance the interests of the AAPM against the importance of editorial independence, requires an efficient reporting structure that can facilitate contract negotiations and other oversight activities related to the Editors' journal-related work.

The voting members of the AAPM Executive Committee (EXCOM) shall be responsible for overseeing the journal-related work of the Editors, including, but not limited to, contract negotiation, performance evaluations, and contract termination.

  • The presidential chain (Chair of the Board, President, and President-Elect) shall conduct negotiations with individual or groups of Editors, with the coordination of the President, on behalf of EXCOM, with a majority vote of EXCOM required to approve any action*.
  • The President shall communicate performance concerns to the Editors and work with the Editors to resolve such concerns.
  • If significant performance concerns exist that cannot be remedied, the presidential chain, with the coordination of the President, may recommend to EXCOM that the contract of an individual or groups of Editors be terminated, consistent with the provisions of the contract, with a 2/3 vote of EXCOM required to approve any action*. In cases of conflict between the provisions of the contract and the policy, the contract language will prevail.
  • EXCOM will inform the Board as soon as practical.

* In cases where a member of EXCOM is determined to have a Conflict of Interest in the negotiation or contract, that individual will be recused from negotiation or contract discussions. In cases where a member of the presidential chain is determined to have a Conflict of Interest in the negotiation, that individual will be recused from the negotiation and an alternate (secretary or treasurer) will be selected to participate in the negotiations.

Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 96-D Oversight of Journal-related work of AAPM Editors 1/25/2021 12/31/2025 Active
AP 96-C Oversight of Journal-related work of AAPM Editors 12/14/2020 12/31/2025 Inactive
AP 96-B Oversight of Journal-related work of AAPM Editors 11/27/2016 12/31/2020 Inactive
AP 96-A Oversight of Journal-related work of AAPM Editors 11/29/2015 11/26/2016 Inactive

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