Encrypted | Login

Policy number Policy name Policy date Sunset date
AP 57-J Working Document of Understanding (RSNA & AAPM) 3/25/2021 12/31/2026
Policy source
EXCOM Meeting Minutes - March 25, 2021
Policy text


Current Procedure

A. AAPM Visibility at RSNA Annual Meeting.

RSNA features the AAPM in many areas including, the Registration brochures, scientific program and Physics Subspeciality Content Brochure.

Physics sessions signs will have AAPM added at no additional expense.


Chair of the Physics Subcommittee of the Annual Meeting Program Planning Committee is provided an office in the Program Office of RSNA.


RSNA staff will prepare a regular "Tip of the Day" column for the Daily Bulletin and will consult with a physicist from the committee that oversees the Daily Bulletin on content.

B. AAPM Booth at RSNA Scientific Meeting.

AAPM will be assigned a complimentary 20' x 20' booth at the RSNA Annual Meeting. The expenses covered by RSNA include exhibits space rental fee, corner charges, and booth structure.


Complimentary booth items/services provided by RSNA to the AAPM will be: 1) 20 x 20 ft. island space; 2) Freeman booth rental including counters, towers and shelves; 3) 20 x 20 ft. carpeting; 4) booth structure labor installation costs; 5) booth structure labor dismantle costs; 6) two tables; 7) six chairs; 8) two trash cans; 9) nightly vacuuming service.

Electrical and network connections are not included and would be paid by AAPM, if desired. AAPM will work with the General Contractor on graphics and will pay these expenses directly.


Changes in booth design or in the creation of new graphics would be at AAPM's expense. RSNA will work with AAPM staff to provide assistance in making the necessary changes to the current booth layout as early as possible.


Contracted exhibitors will have the opportunity to select their booth position for the following year's Annual meeting at the current year's meeting. Complimentary exhibit space will be assigned after all paid exhibitors have selected their booth location. AAPM staff will work with RSNA's Manager: Exhibition Services to determine the location of the exhibit on an annual basis.

C. Sleeping Rooms at Annual Meeting.

RSNA provides 7 comp single/double rooms and 2 comp suites (maximum of 7 room nights per room/suite) at the Hyatt Regency Chicago to be assigned by AAPM. RSNA also provides 1 additional comp room for the Chair of the Physics Subcommittee of the Annual Meeting Program Planning Committee.

Additionally, RSNA sets aside 22 rooms (non-comp) at the Hyatt Regency Chicago as needed by AAPM.

All room assignments are to be communicated by RSNA no later than the first week of September.

D. AAPM Meeting Rooms at HQ hotel at Annual Meeting.

Complimentary meeting room space is not available. AAPM is free to negotiate meeting room requirements directly with the hotel. RSNA will evaluate the availability of complimentary meeting space at the HQ hotel.

E. RSNA assistance with administration of CAMPEP Continuing Education Credits.

RSNA will work with AAPM to secure authorization to award MPCEC credit for all appropriate programs at the RSNA annual meeting.

MPCEC credit will be readily transferred to CAMPEP in a timely manner.

F. RSNA / AAPM Administrative staff and leadership relationships.

RSNA Executive Director and RSNA President will be invited to attend AAPM Annual Meeting. RSNA President is invited to address the members at the AAPM Annual Meeting.

If a meeting of radiology society executive directors is held at the RSNA Annual Meeting, the AAPM Executive Director will be invited.


AAPM President, President-Elect and Executive Director are invited to address the RSNA Board annually.

Avenues of exchange will be encouraged at all levels.


AAPM President will be invited to address the members at the Opening Session of the RSNA meeting.

G. Periodic Review of Agreement Memorandum.

Working document reviewed/amended as both organizations agree.

H. Imaging Physics Residences

RSNA and AAPM each provided $560,000 to support a total of 8 imaging residencies over 2013 - 2017. In 2018 the RSNA Board committed to providing additional support for the imaging physics residencies, at a total of $210,000 over 2020 to 2022, with the understanding that: The residencies supported are in diagnostic medical physics; AAPM will undertake efforts to identify a long-term solution to the shortage of board-certified medical physicists; AAPM will report to the RSNA Board prior to the halfway mark on the success of the program and status of sustainability plans before consideration will be given to extending RSNA's financial support; and RSNA's support for the residencies will be amply publicized.

I. An AAPM Liaison is appointed to each of the following RSNA Committees. Expenses are reimbursed by RSNA.

The Chairman and members of the Physics Subcommittee of the Annual Meeting Program Planning Committee and one member of the Technical Exhibits Committee will be appointed on the recommendation of AAPM. AAPM will also be requested to recommend AAPM Liaisons to the Radiology Informatics Committee and Daily Bulletin Editorial Board. The Board of Directors requests the AAPM recommend physicists who are RSNA members to serve in these positions. AAPM Liaisons serve one-year terms, and although a six-year limit is recommended, they are not subject to term limitations that apply to RSNA committee members.

J. Physics Refresher Course Recording.

AAPM is authorized to record selected Scientific Assembly physics refresher courses, under certain conditions. (June 2002)

K. Eligibility for RSNA Committee Appointments.

Physicists who are not members of RSNA are eligible to be appointed to RSNA committees so long as they are members of AAPM. (April 2004)

L. Quantitative Imaging Collaboration.

The RSNA and the AAPM agree to work together cooperatively to raise awareness of the need for quantitative imaging methods in healthcare, to build an infrastructure to support quantitative imaging and to increase the incorporation of quantitative methods in radiology practices. Examples of the cooperation may include jointly sponsored meetings, joint working groups on specific topics, and initiatives designed to facilitate methods and protocols which provide a foundation for quantitative imaging applied to a variety of diseases. (September 2007) QIBA requests that AAPM appoint a liaison to the QIBA Steering Committee to facilitate communication. (2020)

M. Physics Education Modules.

RSNA and AAPM cobrand the online modules developed for radiology residents that are designed to provide education on topics included in the AAPM Physics Curriculum for Radiology Residents.

Beginning in 2021 a new cycle of updating the modules will begin. With the new module review process, financial contributions for the development of the modules by RSNA and AAPM is no longer required. The RSNA/AAPM committee to develop the new modules will be continued.

RSNA will provide free access to the online physics modules for AAPM members.

N. AAPM Membership Data.

RSNA has a scheduled process uploading AAPM membership data to an RSNA frp server every hour so that eligible AAPM members can be immediately verified for complimentary online meeting registration.

Policy version history
Policy number Policy name Policy date Sunset date Active?
AP 57-J Working Document of Understanding (RSNA & AAPM) 3/25/2021 12/31/2026 Active
AP 57-I Working Document of Understanding (RSNA & AAPM) 10/16/2019 12/31/2024 Inactive
AP 57-H Working Document of Understanding (RSNA & AAPM) 10/16/2018 12/31/2023 Inactive
AP 57-G Working Document of Understanding (RSNA & AAPM) 10/17/2016 10/15/2018 Inactive
AP 57-F Working Document of Understanding (RSNA & AAPM) 10/7/2010 10/16/2016 Inactive
AP 57-E Working Document of Understanding (RSNA & AAPM) 10/8/2005 10/6/2010 Inactive
AP 57-D Working Document of Understanding (RSNA & AAPM) 7/24/2004 10/7/2005 Inactive
AP 57-C Working Document of Understanding (RSNA & AAPM) 9/28/2002 7/23/2004 Inactive
AP 57-B Working Document of Understanding (RSNA & AAPM) 7/14/2002 9/27/2002 Inactive
AP 57-A Working Document of Understanding (RSNA & AAPM) 4/5/2002 7/13/2002 Inactive

Return to