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Administrative Policies and Procedures

This Policy is No Longer Active.
Policy number Policy name Policy date Sunset date
AP 59-C Distribution of Minutes 10/10/2008 12/31/2013
Policy source
October 10, 2008 EXCOM Meeting Minutes
Policy text
The Secretary shall distribute the minutes of the Board of Directors Meetings as follows:

The Secretary, through HQ, shall post a draft copy of the minutes on the AAPM website. The Board of Directors, Council Chairs and Committee Chairs will be notified by e-mail that the draft minutes have been posted, with an appropriate link. If the Board of Directors took action on rules changes, the Secretary will notify the Chair of Rules Committee that board action on rules changes are documented in the draft minutes. The Rules Committee will be responsible for implementing any required change in the published Rules. A draft copy of the Board minutes will be placed in the pre-meeting packet of the Board of Directors. After Board approval of the minutes, they will be posted on the AAPM website and the membership will be notified.

The Secretary shall distribute the minutes of the Executive Committee as follows:

The Secretary, through HQ, shall post a draft copy of the minutes on the AAPM website, EXCOM shall be notified by e-mail that the draft minutes have been posted, with an appropriate link accessible only by EXCOM. A draft copy of the Executive Committee minutes will be placed in the pre-meeting packet of EXCOM. After EXCOM approval of the minutes, they will be posted on the AAPM website. EXCOM and the Board of Directors shall be notified by e-mail that the final minutes have been posted, with an appropriate link accessible only by the Board of Directors. A copy of the final version of Executive Committee minutes shall be placed in the pre-meeting packet for the Board of Directors.

The Secretary shall distribute the minutes of the Annual Business Meeting as follows:

The Secretary, through HQ, shall post a draft copy of the minutes on the AAPM website. The membership will be notified by e-mail that the draft minutes have been posted, with an appropriate link. After approval of the minutes at the Annual Business meeting, the final minutes will be posted on the AAPM website. If there are significant changes to the approved minutes, membership will be notified by e-mail that the corrected approved minutes have been posted, with an appropriate link.

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