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2022 Fall Meetings at AAPM Headquarters

October 17 - 20, 2022

 

Housing arrangements will be made through Payton.

Hilton Garden Inn
1620 Prince Street
Alexandria, VA 22314
703-302-8300

All AAPM meeting participants shall abide by the AAPM Code of Conduct at Meetings and Social Events. To report an incident: aapm.ethicspoint.com or 888-516-3915

COVID-19 Risk Management Guidelines for Group Meetings at AAPM Headquarters

Meetings at AAPM HQ will follow federal, state, and local COVID guidelines at a minimum. The guidelines will be announced at the beginning of the planning process and will remain in place for the specific meeting unless CDC guidelines are made more stringent, at which time the meeting guidelines will be modified accordingly. 
  • Because of continuing public health concerns, participants of AAPM meetings at HQ are strongly encouraged to be fully vaccinated. 
  • Masks are also strongly encouraged and should be consistent with CDC, state, and local guidelines. 
Individuals may participate virtually in meetings at HQ if they do not feel comfortable or are unable to participate in person.
 

Additional Information:

  • The HQ HVAC infrastructure has been upgraded with technology to reduce certain viruses and bacteria in the air, including SARS-CoV-2.
  • Sanitization stations, disposable masks and face shields, and single serve dishes and utensils will be provided throughout all meetings. 

Monday, October 17

Arrivals
8:00 AM - 5:00 PM EXCOM Retreat AAPM Large Conference Room
6:15 PM Meet in Hilton Garden Inn lobby Walk to dinner
6:30 PM Dinner reservation for the group Dinner at local restaurant

Tuesday, October 18

The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full Breakfast will not be served at AAPM HQ.
8:00 AM - 2:00 PM New Board Member Orientation AAPM Large Conference Room
12:00 PM Lunch AAPM Cafe
2:00 PM - 8:00 PM Executive Committee AAPM Executive Conference Room
2:00 PM - 8:00 PM Council Chairs, Vice Chairs and Staff Liaisons AAPM Large Conference Room
6:00 PM Dinner AAPM Cafe

Wednesday, October 19

The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full Breakfast will not be served at AAPM HQ.
8:00 AM - 6:00 PM Finance Committee AAPM Large Conference Room
8:00 AM - 6:00 PM Council Chairs, Vice Chairs and Staff Liaisons AAPM Executive Conference Room
12:00 PM Lunch AAPM Cafe
6:45 PM Meet in hotel lobby Walk to dinner
7:00 PM Dinner reservation for the group Dinner at local restaurant

Thursday, October 20

The rate secured by AAPM includes breakfast at the hotel. A freshly prepared breakfast is offered daily in the Great American Grill restaurant. Coffee, tea and light snacks will be available at AAPM HQ. A full Breakfast will not be served at AAPM HQ.
8:00 AM - 12:00 PM Executive Committee, Council Chairs, Vice Chairs and staff liaisons AAPM Large Conference Room
12:00 PM Gift cards to be used for lunch  

AAPM Headquarters is located at 1631 Prince Street, Alexandria, VA 22314 [map].

Travel from Reagan National Airport (DCA)
If you are comfortable with mass transit, take the WMATA (Metro) Blue or Yellow lines to King Street Station (2 stops). Depending on the time of day, transit time is approximately 10 minutes and the cost is ~$3.
Directions from King Street Station to AAPM HQ (approx. 3 min. walk)
Metro System Map

PLEASE NOTE: There will be no rail service south of Ronald Reagan Washington National Airport Station from September 10 - October 22 due to major construction on the Yellow Line.

Otherwise, a cab or Uber/Lyft ride is approximately 18 minutes or more, depending on traffic. Cost may vary.

Travel by Train

The closest Amtrak stops to AAPM HQ are Alexandria Station (ALX) and Washington, DC Union Station (WAS). 
Directions from Alexandria Station to AAPM HQ (approx. 5 min. walk)
Directions from Washington, DC Union Station to AAPM HQ (several routes available)
Amtrak Travel Planning Map

Travel by Car
Several major interstates and state highways service the area. Please be mindful of the time of day you choose to leave, as frequent congestion occurs. Limited metered parking is available along Prince Street (3-hour max); the rate is US$1.75/hour and can be paid via coin or credit card at a nearby parking kiosk. Garage parking is also available at 1700 Diagonal Road, Alexandria, VA [map]; daily max US$14.

Travel Expense Form
Travel Reimbursement Policy