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Specialty Meeting/Webinar Request Form - Submission and Review Process

 

Individuals wishing to organize an AAPM Specialty Meeting or Webinar are asked to:

STEP 1: REVIEW AP-92

Before considering the planning of a specialty meeting, applicants are asked to review AAPM AP 92- Policy for a Specialty Meeting

STEP 2: MEETING CONCEPT APPROVAL

The applicant will forward the appropriate form to one of the following for approval of the meeting concept:

Once approval of concept is granted, the applicant will submit the completed form to HQ.

STEP 3: REQUEST FORM REVIEW


HQ will forward the Request Form to the Specialty Meeting Oversight Subcommittee (SMOSC) for discussion. Allow 2 weeks for review.

If SMOSC approves the Request Form:

If the SMOSC does not initially approve the Request Form:

STEP 4: COMPREHENSIVE APPLICATION DEVELOPMENT


Once the request is approved by the SMOSC, HQ will forward a copy of the 'Planner Checklist' document to the applicant for review.

HQ will schedule a call with the Applicant in order to discuss the 'Planner Checklist' items.

After input from the applicant, HQ will research cities/venues for in-person events or virtual platforms/logistics and will discuss options with the applicant.

Once a venue has been identified, HQ will coordinate with the applicant to develop a Comprehensive Application to include the following:

STEP 5: COMPREHENSIVE APPLICATION REVIEW


HQ will provide the Comprehensive Application to SMOSC members, who will review and discuss in order to recommend whether or not the meeting should be sanctioned by the Meeting Coordination Committee (MCC).

Note: During this step, the Chair of Online Learning Services Subcommittee (member of SMOSC) may contact Program Organizer(s) to discuss the possibility of digital capture of the meeting for inclusion in the AAPM Online Learning Center (virtual library, online continuing education program or SAM activity) and the various related processes / opportunities. Decisions will impact meeting budget.

If SMOSC approves the Comprehensive Application, see Step 6.

If initially SMOSC does not approve the Comprehensive Application:

STEP 6: RECOMMENDATION


SMOSC will forward final recommendation to MCC.

MCC will discuss and determine whether or not the meeting should be sanctioned by the Administrative Council.

MCC will forward its final recommendation to the Administrative Council.

If recommendation approved by the Administrative Council, HQ begins work with applicant.

QUESTIONS or INQUIRIES

Please contact
Lisa Rose Sullivan
Phone: 571-298-1287
Email: lrose@aapm.org