| This Policy is No Longer Active. | |||
| Policy number | Policy name | Policy date | Sunset date |
| AP 23-C | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 11/28/2001 | 11/30/2004 |
| Section No section assigned |
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| Policy source | |||
| Policy text | |||
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1. President - A two bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation, registration fees, social program (with events), meals, and bar set-up paid for President and Companion.
2. President-Elect - A one-bedroom suite is provided by the hotel outside of the normal complimentary room quota. Registration fees and social events will be paid for companion and President-Elect. Meals and transportation will be paid for President-Elect. 3. Chairman of the Board - Hotel room, transportation, registration fees, and meals paid. 4. Secretary - Hotel room, transportation, registration fees, and meals paid. 5. Treasurer - Hotel room, transportation, registration fees, and meals paid. 6. Memorial Lecturer and companion - Hotel room, transportation, registration fees (with events), and meals paid. 7. Family of Memorialized Party (spouse and dependent children) - Hotel room, transportation, registration fees (with events), and meals paid. 8. Coolidge Awardee and Companion - Hotel room (upgraded), transportation, registration fees, social program (with events), and meals paid. 9. Editor of Medical Physics - Hotel room and registration fees paid. 10. Scientific Program Co-Directors (2) - Hotel room and registration fees paid. 11. Education Program Co-Directors (2) - Hotel room and registration fees paid. 12. At the discretion of the Chair, MCC, up to 4 complimentary registrations. These individuals must be identified by the Chairs, Scientific Program SC or Educational Program SC, and approved by the MCC. 13. Invited Symposia Speakers (non-AAPM members) - Hotel room, transportation, and registration fees paid. 14. Executive Director - A one-bedroom suite is provided by the hotel outside of the normal complimentary room quota. Transportation and meals paid. 15. Headquarters Staff - Transportation, hotel room, and meals paid. 16. At the discretion of the Chair, Logistics SC and as approved by the MCC, a Local Arrangements Chair [and Co-Chair] - Hotel room, registration fees, and social program (with events) paid for Chairs and Companions. 17. At the discretion of the Chair, Logistics SC and as approved by the MCC, approximately 5 member registrations or complimentary rooms, and approximately 3 companion registrations with social program (and events) paid. These individuals must be identified prior to the early registration deadline. Headquarters should, if possible, negotiate up to 15 rooms at 50% off the convention rate for use by staff and speakers. |
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| Items related to this Policy | ||||
| Policy number | Policy name | Policy date | Sunset date | Active? |
|---|---|---|---|---|
| AP 2 | Travel Reimbursement | 8/24/2023 | 12/31/2025 | Active |
| Policy version history | ||||
| Policy number | Policy name | Policy date | Sunset date | Active? |
|---|---|---|---|---|
| AP 23-A | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 4/1/2000 | 4/25/2001 | Inactive |
| AP 23-B | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 4/26/2001 | 11/27/2001 | Inactive |
| AP 23-C | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 11/28/2001 | 11/30/2004 | Inactive |
| AP 23-D | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 12/1/2004 | 9/28/2006 | Inactive |
| AP 23-E | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 9/29/2006 | 3/29/2007 | Inactive |
| AP 23-F | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 3/30/2007 | 10/7/2009 | Inactive |
| AP 23-G | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 10/8/2009 | 7/21/2010 | Inactive |
| AP 23-H | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 7/22/2010 | 9/7/2010 | Inactive |
| AP 23-I | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 9/8/2010 | 6/18/2012 | Inactive |
| AP 23-J | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 6/19/2012 | 9/11/2012 | Inactive |
| AP 23-K | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 9/12/2012 | 3/17/2014 | Inactive |
| AP 23-L | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 3/18/2014 | 9/9/2014 | Inactive |
| AP 23-M | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 9/10/2014 | 1/13/2015 | Inactive |
| AP 23-N | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 1/14/2015 | 11/26/2016 | Inactive |
| AP 23-O | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 11/27/2016 | 1/18/2017 | Inactive |
| AP 23-P | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 1/19/2017 | 11/12/2017 | Inactive |
| AP 23-Q | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 11/13/2017 | 1/7/2018 | Inactive |
| AP 23-R | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 1/8/2018 | 3/22/2018 | Inactive |
| AP 23-S | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 3/23/2018 | 8/1/2018 | Inactive |
| AP 23-T | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 8/2/2018 | 12/31/2022 | Inactive |
| AP 23-U | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 12/1/2019 | 12/31/2022 | Inactive |
| AP 23-V | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 11/28/2021 | 12/31/2026 | Inactive |
| AP 23-W | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 3/9/2023 | 12/31/2026 | Inactive |
| AP 23-X | Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting | 9/21/2023 | 12/31/2026 | Active |