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AAPM Policies

Policy number Policy name Approval date Sunset date
AP 1-E Presentation of AAPM Position 9/4/2018 12/31/2025
AP 2-H Travel Reimbursement 8/24/2023 12/31/2025
AP 3-I Investment Policy - Operating Reserves Investment Fund 9/28/2022 12/31/2024
AP 6-C E & R Awards Sponsored by Entities other than AAPM 8/24/2020 12/31/2025
AP 7-B Carry Over of Non-Restricted Budget Funds 10/16/2004 12/31/2024
AP 9-F Executive Sessions - Attendance & Minutes 10/16/2018 12/31/2024
AP 10-H AAPM Journal Covers 9/4/2019 12/31/2024
AP 16-F Endorsement, Co-sponsorship and Sponsorship of Educational, Professional, and Scientific Medical Physics Activities 9/28/2022 12/31/2027
AP 17-D Summer School Tuition 12/10/2014 12/31/2024
AP 18-E Planned Giving Commitment 9/28/2022 12/31/2026
AP 19-G Privacy and Security 11/8/2019 12/31/2024
AP 22-D Use of AAPM Generic Letterhead 12/14/2020 12/31/2025
AP 23-X Guidelines for Complimentary Rooms and Expenses for AAPM Annual Meeting 9/21/2023 12/31/2026
AP 24-E AAPM Travel Policies 4/18/2019 12/31/2025
AP 25-D EXCOM Expenditure of Funds Policy 10/13/2015 12/31/2025
AP 28-E Policy on Establishing AAPM Reserves 7/21/2020 12/31/2025
AP 30-C New Undergraduate Student Membership 10/8/2014 12/31/2024
AP 32-D Joint Membership with COMP 11/27/2016 12/31/2026
AP 33-D AAPM Staff Bonuses 3/9/2023 12/31/2025
AP 35-C AAPM Grievance Policy 11/28/2021 12/31/2026
AP 38-L Guidelines for Complimentary Rooms and Expenses for RSNA Meeting 9/28/2022 12/31/2024
AP 39-D Guidelines for Reciprocal Complimentary Services furnished to other Non-Profit Scientific Societies 9/28/2022 12/31/2024
AP 41-J Fee tiers for Membership and Affiliation 3/28/2024 12/31/2029
AP 42-D Procedure for Policy Book Revisions 9/28/2022 12/31/2024
AP 43-D Childcare at AAPM-managed Meetings 9/20/2017 12/31/2025
AP 48-D AAPM Exchange Program 7/12/2019 12/31/2024
AP 50-C Required Signatures for Checks 2/6/2004 12/31/2024
AP 53-B Policy for Including Food and Beverages for a Committee Meeting 4/21/2006 12/31/2026
AP 56-C Executive Directors Salary Review Procedures 11/28/2021 12/31/2026
AP 57-L Working Document of Understanding (RSNA & AAPM) 9/21/2023 12/31/2028
AP 58-D Student, Resident, Junior, and Postdoctoral Fellow Registration 8/24/2023 12/31/2028
AP 59-F Distribution of Minutes 9/28/2022 12/31/2025
AP 61-E Regional rotation process for selection of locations for AAPM annual meetings 9/25/2020 12/31/2025
AP 63-G Tickets for Award Recipients to the Annual Meeting Awards Reception 9/28/2022 12/31/2027
AP 64-E Refund Policy for All Meeting Registrations 8/24/2023 12/31/2028
AP 65-E Policy on Headquarters Site Visits (HQSV) 9/28/2022 12/31/2024
AP 67-E Report Numbering and Title Standardization 6/22/2023 12/31/2028
AP 69-E Procedure for membership online voting at AAPM.ORG 9/28/2022 12/31/2025
AP 70-D Investment Policy Statement - Education and Research Fund 12/1/2019 12/31/2024
AP 71-B CAMPEP Credit Policy 10/8/2009 12/31/2024
AP 72-E Educational Funding and Indirect Costs 12/7/2023 12/31/2028
AP 74-G Honoring Recently Deceased Members 12/1/2019 12/31/2024
AP 75-D Joint AAPM/IROC Houston Registry of Brachytherapy Sources Complying with AAPM Dosimetric Prerequisites 10/19/2021 12/31/2026
AP 76-D International Travel Policy 3/28/2024 12/31/2029
AP 77-A Authority for Contracts and Expenditures 3/30/2007 12/31/2024
AP 78-B Support for the CAMPEP Accredited Residency Programs 7/28/2017 12/31/2027
AP 79-C Procedure for Change of Status and Updating Developing Countries 1/18/2024 12/31/2029
AP 80-C Authority to Approve Non-budgeted Expenditures 11/16/2023 12/31/2028
AP 81-A Committee Websites 3/19/2009 12/31/2024
AP 82-A AAPM's IRS Form 990 and 990T Information Returns 7/30/2009 12/31/2024
AP 83-D Journal Editor Contingency Plan 9/28/2022 12/31/2025
AP 84-B Suspension of Access to AAPM website 10/17/2016 12/31/2026
AP 85-B Policy on Endorsing Publications 7/22/2021 12/31/2026
AP 86-A Calibration Laboratory Accreditation Subcommittee Anti-Trust Disclaimer 7/29/2011 12/31/2026
AP 87-E Awarding of the William D. Coolidge Gold Medal; Marvin M.D. Williams, Edith H. Quimby and John S. Laughlin Awards; and other awards of the Association delegated to the Awards & Honors Committee 10/27/2022 12/31/2025
AP 88-A Non-Cash Donations to AAPM Education & Research Fund 9/12/2012 12/31/2024
AP 89-D AAPM Officer, Board Member and Council Chair Designates 10/23/2020 12/31/2025
AP 90-A Advertising Policy 10/15/2013 12/31/2024
AP 91-A Use of AAPM Funds to purchase equipment 12/11/2013 12/31/2024
AP 92-D Policy for a Specialty Meeting 9/28/2022 12/31/2024
AP 93-H Guidelines for Complimentary Rooms and Expenses for Spring Clinical Meeting 9/21/2023 12/31/2027
AP 94-C Social Media Policy for AAPM Groups 9/28/2022 12/31/2025
AP 95-C Education and Research Fund Pledge Matching 11/27/2021 12/31/2026
AP 96-D Oversight of Journal-related work of AAPM Editors 1/25/2021 12/31/2025
AP 97-B Operating Cash 8/26/2021 12/31/2026
AP 98-B Oversight of AAPM contracts - other than association journals 11/27/2016 12/31/2026
AP 99-B Memorial Funds for the E & R Fund 11/28/2021 12/31/2026
AP 101-A Registrations for State Regulatory Staff at AAPM Annual and Spring Clinical Meetings 1/19/2017 12/31/2027
AP 103-A AAPM BBS Forum Policy 4/18/2017 12/31/2024
AP 104-C Process for Considering Survey Requests 5/8/2020 12/31/2025
AP 105-C Process for nominating members to ACR Committees 4/18/2019 12/31/2024
AP 106-C Policy on Prorated Dues and Refunds 3/28/2024 12/31/2029
AP 107-A Journal Operational Guidance and Procedures 11/25/2018 12/31/2023
AP 108-B Sharing of AAPM Member Only Content 3/25/2021 12/31/2024
AP 109-A Operating Reserves Investment Fund Excess Budget, Increased Equity Portfolio (For Funds in Excess of Annual Budget Needs) 4/2/2019 12/31/2024
AP 110-B Independent posting of electronic information by AAPM groups 6/12/2020 12/31/2024
AP 111-A AAPM Dues discount for non-member meeting attendees 11/7/2019 12/31/2024
AP 112-A Emergency Building Repairs 10/16/2019 12/31/2024
AP 113-B Procedures for the Use of Electronic Means of Communication for Board Meetings 12/14/2020 12/31/2025
AP 114-A Use of Units within the AAPM Committee Tree 6/12/2020 12/31/2025
AP 115-B Guidelines for Presentation of TG, WG, and MPPG Reports at AAPM Meetings 9/28/2022 12/31/2025
AP 116-A Appointment of representatives from other organizations to AAPM groups 6/24/2021 12/31/2026
AP 117-B Guidance regarding Ad Hoc Advisory Committees 11/27/2021 12/31/2026
AP 118-A EXCOM review of AAPM Materials and Documents 11/28/2021 12/31/2026
AP 119-A Executive Committee Handbook 11/27/2021 12/31/2026
AP 120-A Medical Physicist Expert Witness 7/14/2014 12/31/2024
AP 121-B AAPM Candidate Nomination Process for the American Board of Radiology (ABR) Board of Trustees Medical Physics 7/14/2022 12/31/2027
AP 122-B Guidelines for Solicitation of Funds in the Name of the AAPM 3/9/2023 12/31/2024
AP 123-C Conflict of Interest 3/9/2023 12/31/2028
AP 124-B Medical Physics and JACMP Policy and Procedure for Reviewing and Adjudicating Individual Cases of Alleged Violations of Standards for Scientific Integrity and Conduct 2/16/2023 12/31/2028
AP 125-A Statement on the description of involvement of Medical Physicists in clinical procedures 12/3/2013 12/31/2024
AP 126-A Civilian or Government Physicist Employees' Professional Activity 12/3/2013 12/31/2024
AP 127-A Endorsement of Products, Manufacturers, or Suppliers 12/4/2019 12/31/2024
AP 128-A Code of Ethics for the American Association of Physicists in Medicine 11/19/2020 12/31/2025
AP 129-A Accreditation of imaging and radiation therapy facilities 12/4/2019 12/31/2024
AP 130-A Medical Physics Matching Program 11/19/2020 12/31/2025
AP 131-A Medical Physicist Assistants: Task Delegation and Supervision 11/19/2020 12/31/2025
AP 132-A Diversity Statement 11/19/2020 12/31/2025
AP 133-A AAPM Code of Conduct at Meetings and Social Events 4/7/2020 12/31/2028
AP 134-A Reinstatement Fee for Lapsed AAPM Membership 12/4/2019 12/31/2024
AP 135-A Use of Electronic Voting by the Executive Committee 11/18/2022 12/31/2027
AP 136-A Use of AI for Developing AAPM Content 3/9/2023 12/31/2028
AP 138-A AAPM Board Onboarding and Board Director Commitment 4/2/2023 12/31/2028
AP 139-A Overview and Guiding Principles of the AAPM Report Review Process 10/18/2023 12/31/2028
AP 140-A AAPM Policy on Managing Inappropriate Website Content 9/21/2023 12/31/2028
AP 141-A Guidelines for Complimentary Registration and Expenses for AAPM Summer School 10/17/2023 12/31/2028
AP 142-A Dues Waivers for Members Living in Low-Middle or Low-Income Countries 3/7/2024 12/31/2029
AP 143-A AAPM New Group Creation Process 3/28/2024 12/31/2029
AP 144-A Online Group Meeting Platform 6/27/2024 12/31/2029

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